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provision of voting system hardware, firmware, software and service.

Tenders are invited for provisions of voting system hardware, firmware, software and service

In 2002, Federal funding was allocated nationwide via the Help America Vote Act (HAVA), Pub. L. 107-252, for the replacement, modernization and standardization of voting equipment. At that time, the State of Michigan ( State ) took on a coordinating role in the selection of optical scan as Michigan s statewide voting system. MCL 168.37. The State subsequently coordinated the development of the statewide bid process, contract award and the purchase of voting systems from qualifying vendors at the county level. Three companies were awarded optical scan voting system contracts in 2004 and 2005. In 2006, a single vendor was awarded a statewide contract for the purchase of accessible voting systems for use by voters with disabilities. After the expiration of these contracts, the State similarly coordinated development and implementation of a voting system extended service and maintenance contract. Two contracts were awarded to qualifying vendors in 2011, covering service and maintenance for all voting systems through June of 2019. Ownership of voting systems was granted to local jurisdictions (and in some cases, to counties - with agreement with their local jurisdictions) via a formal grant agreement.

In Michigan, elections are administered at the individual city/township ( jurisdiction ) level, with 1,519 separate jurisdictions, in 83 counties, responsible for running elections. Counties often take on a coordinating role with their jurisdictions to assist with critical functions. During the 2004-2005 rollout of optical scan voting systems, Michigan County Clerks coordinated the selection of a single vendor system within each county.1 Because of the need to coordinate disbursement of HAVA funds at the State level, the State worked with each county to coordinate purchasing timeframes, development of purchase orders and related payments directly to the vendors.

There is widespread support among the Michigan clerk community to now replace the voting systems that were purchased in 2004 - 2006. As Michigan has remaining HAVA funds available to support some portion of a statewide voting system replacement, the State plans to follow a process similar to the one instituted in 2004-2006. Given limited HAVA funding available, the State is interested in evaluating both an outright purchase alternative as well as a leasing alternative that would allow for annual payments that, over time, would be covered by a State appropriation or become the responsibility of counties and local jurisdictions.

Major organization : STATE OF MICHIGAN


DTMB - Procurement,

525 West Allegan,

1st Floor NE

Post Office Box 30026

Lansing, MI 48909,


Country :United States

Email :

Tender notice number : 007115B0005741

Notice type : Tender Notice

Open date : 2015-09-04

Tender documents :

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Publication:Mena Report
Date:Jul 27, 2015
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