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The not-for-profits toolbox.

In many ways, a not-for-profit organization (NPO) is similar to a commercial business: It must track debits and credits and generate cash-flow analyses. Additionally it must conduct myriad other examinations. And as accountants for NPOs know only too well, it's hard to adapt standard accounting software to keep their books. Result: a unique niche market has emerged to serve NPOs, and it's a world many CPAs know little about.

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We present a shoppers' guide to NPO accounting software with two goals:

* To provide CPAs who work for NPOs or who have NPOs as clients an overview of the accounting software that's available.

* To offer CPAs interested in adding NPOs to their client bases a review of the accounting tools available.

How does NPO accounting software differ from conventional accounting software?

1. The bottom line: For commercial organizations, the larger the bottom line the better. For an NPO, the best bottom line is zero.

2. Timing: While a for-profit business records expenditures when goods are purchased or services are performed, most NPOs recognize expenses when the commitment is made, usually by issuance of purchase orders. These purchase orders, called encumbrances, are recorded as expenses when obligations are incurred. This practice enables the NPO to help zero out that bottom line by making or deferring commitments before yearend.

3. Strings attached: When a business collects money, it is for a sale of a product or service. When an NPO receives money, it is for a future purpose, which may be either unrestricted or designated for a particular use. Money received with strings attached (restricted) requires special accounting treatment. The NPO accounting system must be able to monitor revenues and expenditures for each restricted fund. Accounting periods for each restricted fund may be unique and different from the organization's fiscal year, further complicating the accounting.

4. Separate books: While sales and costs may be segregated by product line, most businesses have only one set of books no matter how many products or services they provide. NPOs, on the other hand, often are required to maintain a separate set of books for each fund; operating statements also are prepared for each program, grant, department, location, project or division. These accounting needs often multiply rapidly over time. Instead of double-entry accounting, fund accounting is in reality double-double-entry, requiring entries to each fund to be balanced in addition to entries in total.

5. Reports: Both for-profits and NPOs establish budgets to set goals and benchmarks to monitor performance. Those used by commercial businesses are generally for internal use only and are rarely shared with outsiders. NPOs, however, usually must make such information public. For example, their budgets often are publicized in order to support fund-raising efforts, and their reports frequently must be made available to various government agencies. On top of that, restricted-use funds require separate reporting periods. As a result the final accounting report issued by an NPO often is a huge document.

There are, of course, a lot of differences among NPOs. The largest NPO of them all, the federal government, uses a cash basis for accounting, which is at the other end of the spectrum from "normal" encumbrance accounting. The accounting needs of a major university, a national organization and a local charity also are as different as the organizations themselves.

Whatever the differences, the basic principles apply: The goal is to balance receipts and expenses. But the accounting principles and timing differ greatly from generally accepted accounting principles. Restricted funds must be kept segregated from other funds.

Despite the fact that accounting software designed for for-profit businesses is usually a poor fit for NPOs, many--especially the smaller ones--are compelled to use them. The reason is price: Adequate general business accounting software for small organizations can be purchased for $200 or less. Compare that with the $2,000 price tag for the lowest-cost NPO package included in this roundup. So it's not surprising to find many small churches, auxiliary gift shops and charities making do with general accounting packages.

WHAT'S COVERED

Platforms studied in this guide include DOS, Windows and Unix products. The comparison also lists each product's principal users, which should help an NPO find the best package for its particular needs. A brief description of each software package follows.

AccountMate

SourceMate Information Systems

Phone: (800) 877-8896

AccountMate is a comprehensive, yet relatively low-priced fund accounting package. Unlike other fund programs, AccountMate's fund accounting module is an add-on to its modular general accounting system, providing an automated ledger and fund, department and project tracking system. AccountMate tracks funds from sources and maintains budgets and balances for both departments and projects.

It is a batch-posting system that allows entries to any period within the current fiscal year as well as the last period of the prior year. The program supports up to six types of funds and provides for automatic or manual fund balancing.

While its chart of accounts structure can support up to four subdivisions, the maximum 10-digit account identifier limits its usefulness to smaller NPOs. It does not support encumbrance accounting.

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ADS ProFund

Advanced Data Systems

Phone: (800) 779-4494

ADS ProFund, while built on RealWorld's general ledger module, is a true NPO package available for DOS, Unix SCO and RISC 6000 platforms. The software offers a complete budgetary and financial reporting system specifically designed for use by NPOs. With a 30-digit account structure that can be subdivided into as many as eight subaccounts, the system offers the flexibility to handle nearly any size of NPO.

Almost a third of ADS's sales are made to secondary and elementary school systems. ADS addresses all five of the NPO software differences listed above. Additionally, it provides for automatic balancing of interfund transfers.

While it compares well on a feature-by-feature basis with leading NPO packages, a redesign of its screens and interfaces would do wonders for its appeal. It's not an easy program to learn primarily because of its screen layout and the need to maintain separate general ledger and fund accounting modules.

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Axcent

Axcent Software

Phone: (800) 292-3687

Axcent is a relatively low-cost DOS-based software. Its approach to NPO accounting should appeal to organizations with diverse reporting requirements. The account coding can contain up to 12 subdivisions within its 24-alphanumeric account structure. Additionally, up to 20 key codes can be used for each account for reporting purposes, which provides an almost unlimited reporting capability. Accounts may be grouped alphabetically by department for operating reports, by tax schedule and line for tax worksheets and by industry specific formats for yet other requirements.

Since up to 28 months may be kept open, grants and special-purpose funds reports can easily be prepared for any user-specified periods. User-specified journalentry screens, speed-entry tools and dynamic field sizes and column lengths contribute to its data-entry appeal. User-defined allocations and automatic predefined offsetting entries also keep various funds in balance.

Although the system does not support purchase orders, encumbrance reporting can be handled through the general ledger. Accounts receivable is not supported; however, a new Windows version, which will include a full accounts receivable module, is scheduled for 1996 release.

While the screen layouts look somewhat old-fashioned, its power, flexibility and price make it a serious contender for both large and small NPOs. Principal users include state agencies, national and regional organizations and large local charities.

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Echo Unix

Echo Management Group

Phone: (800) 635-8209

Echo's Unix Fund Accounting System, formerly Management Information Systems (MIS), is used by NPOs with annual budgets ranging from less than $5 million to more than $100 million. Principal customers include social services and health care organizations, large local charities, United Way recipients, museums and churches and synagogues.

A new release, currently in beta testing, will add a full client-server system running under Windows and linked by either Unix or NetWare servers.

Because it's based on Unix, which we do not have, we were not able to load and test the software or provide a sample screen.

Executive Data

Executive Data Systems

Phone: (800) 272-3374

Executive Data Systems was the first to offer NPO accounting software for personal computers, in 1983. Its package performs interfund balancing, generates preprogrammed financial statement formats and interfaces with the major fund-raising software. Financial statements and its custom report generator present all standard financial reports needed by NPOs, including multiple fiscal-year reporting. Account, vendor and donor look-up tables and selections are all made via function keys. The program also performs automatic allocations of projects, programs and grant expenses.

While both DOS and Windows versions are available, the current Windows modules are character-based and lack the power and features of a true Windows application. The learning curve is somewhat high due to an awkward screen layout. The company says it is working on a true Windows upgrade.

Principal customers include national and regional organizations, large local charities, United Way recipients, museums and churches and synagogues.

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Fund-Plus

Cougar Mountain Fund Accounting

Phone: (800) 388-3038

Cougar Mountain's Fund-Plus offers the lowest-cost full system of any software reviewed here. Unlike its competitors, Fund-Plus offers an integrated package, which includes purchase order and encumbrance, accounts payable, budget reporting, check reconciliation and a data transfer program called Lynx.

A low-cost add-on package includes accounts receivable, inventory and payroll. Other available software includes job cost accounting, credit card verification and point-of-sale software, making Fund-Plus a consideration for NPOs with diverse operations.

Its general ledger can be kept open for up to 36 periods and any closed period can be reopened. Details, disk space permitting, can be retained for up to 100 years. Account numbers can contain up to 28 digits, with up to 6 different segments. Each fund also can use its own fiscal calendar. Interfund transfers can be automatically or manually balanced. It can produce a full array of standard reports. Its Data Query spreadsheet-style report writer offers a unique and noteworthy approach that greatly enhances custom report writing.

Its 6,000 users include regional and national organizations, municipal agencies, large local charities, United Way recipients and churches and synagogues.

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FundWare

American Fundware

Phone: (800) 551-4458

FundWare is a real-time comprehensive NPO software system designed to run on nearly all major platforms, including DOS, RS6000, AIX and Unix. A new Windows version is scheduled for release this year; it will incorporate Windows dynamic data exchange (DDE) linking capabilities, allowing Windows word processing and spreadsheet programs to talk to each other. It also will offer improved printing capabilities and other new features.

The chart of accounts allows for 9 subdivisions within an 18-digit account structure. Yearend processing provides for up to four adjustment periods, to allow for segregation of entity and audit adjustments. Its allocation management system automates transaction allocations automatically.

FundWare's features fully address all five of the NPO software differences listed above. Additionally, the software can handle commercial entities, which is useful for NPOs that also have profit-making subsidiaries. Both standard reports and the report writer allow extensive flexibility in reporting. Since historical data can be retained for an unlimited period, reporting capabilities are limited only by the user's needs and imagination.

As a major player in the NPO market since 1976, American Fundware has a diversified customer base made up of national and regional organizations, municipal agencies, large local charities, United Way recipients and churches and synagogues.

While FundWare's high price and long learning curve make it overkill for small NPOs, its extensive capabilities make it worth considering by large NPOs in both the private and public sectors.

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Kenrick

Kenrick Technologies

Phone: (800) 659-2022

Kenrick, released in 1992, may be the new kid on the block, but its DOS and Windows versions are both heavy-weights. The Windows version, reviewed here, is a true Windows product providing DDE links to Windows word processors and spreadsheets. Screen layout, organization and complete online help are impressive. Both Windows and DOS programs share a common database, allowing DOS users to access the Windows program.

The 20-digit account code can be divided into as many as 17 segments, providing the versatility almost any organization needs. In addition, a projects--grants database design allows unlimited grants projects for any period outside the account structure. Projects can have unlimited lives, with full budget capabilities, allowing reports for any data range.

Kenrick's "Journal Genies" provide an unlimited table of allocation accounts, and KenQuery provides for quick data search, printing and miling. Financial information can be transferred to A-Plus Tax for 990/990PF preparation. Extensive reporting conforms fully to Financial Accounting Standards Board Statement no. 116, Accounting for Contributions Received and Contributions Made, and no. 117, Financial Statements of Not-for-Profit Organizations. Also, it supports all Windows fonts and attributes, with integrated graphing and spreadsheet functionality. Principal users include both small and large local charities, religious congregations, national and regional organizations, museums and United Way recipients.

Kenrick's Windows product has set the standard for others to follow. It combines power, versatility and ease of use in a state-of-the-art package.

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MIP

Micro Information Products

Phone: (800) 647-3863

MIP is a DOS-based software package written specifically for NPOs. A Windows version is scheduled for release this year.

While the program is designed to be easy to use, its batch system provides sufficient power for a diverse selection of users. Principal users include national and regional organizations, large local charities, health care organizations, colleges and United Way recipients.

MIP has a fixed-field layout. Its 27-digit structure includes an account code, a fund identifier and three additional subdivision fields that can be used to encode items such as grants, projects and departments. When setting up the chart of accounts in MIP, the account, fund and subdivision codes are maintained separately, allowing any fund or subdivision to be used with any account code. Account distributions of expenses are made through the use of an unlimited number of defined allocations.

Screen layouts are well designed. MIP's look-up tables and extensive help module make the learning curve short.

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Not-for-profit accounting software

Software

Version

AccountMate

4.0

ADS ProFund

9.5

Axcent

3.1

Echo Unix

5.1

Executive Data

5.3

Fund-Plus

9.5

FundWare

5.0

Kenrick

4.1 for Windows

MIP

8.0

System requirements

Software

Minimum recommended system

AccountMate

386, 4 Mb RAM

ADS ProFund

386, 2 Mb RAM

Axcent

286, 640K RAM

Echo Unix

486 RISC

Executive Data

286, 640K RAM

Fund-Plus

286, 640K RAM

FundWare

486

Kenrick

486, 4 Mb RAM

MIP

386, 640K RAM

Software

Disk space needed for major modules

AccountMate

100 Mb

ADS ProFund

20 Mb

Axcent

3.5 Mb

Echo Unix

10 Mb

Executive Data

6 Mb

Fund-Plus

9 Mb

FundWare

30 Mb

Kenrick

12 Mb

MIP

10 Mb

Software

DOS version runs under Windows?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

N/A

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Windows version?

AccountMate

No

ADS ProFund

No

Axcent

1996 release

Echo Unix

In beta

Executive Data

Yes

Fund-Plus

No

FundWare

Yes

Kenrick

Yes

MIP

1995 release

Software

Multiuser version?

Novell

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

With Windows

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Unix

AccountMate

No

ADS ProFund

Yes, SCO

Axcent

No

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

Yes

Kenrick

Yes

MIP

Software

Other

AccountMate

ADS ProFund

RISC 6000 (AIX)

Axcent

Echo Unix

Executive Data

LANtastic

Fund-Plus

FundWare

AIX

Kenrick

Any net bios compatible

MIP

Any net bios compatible

Technical support

Software

Toll free?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

No

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Hours/days

AccountMate

7-4, M-F

ADS ProFund

8-5, M-F

Axcent

8-5, M-F

Echo Unix

9-7 M-T, 9-5 F

Executive Data

8:45-5:45, M-F

Fund-Plus

7-5, M-F

FundWare

7-6 M-T, 7-5 F

Kenrick

7:30-5:30 M-F

MIP

8-6 M-F

Software

Bulletin board

AccountMate

Yes

ADS ProFund

No

Axcent

No

Echo Unix

No

Executive Data

No

Fund-Plus

Yes

FundWare

Yes

Kenrick

No

MIP

Yes

Software

Fax support

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

User training on site?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Certified dealer training?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Tutorials included with software?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

No

Executive Data

Yes

Fund-Plus

Yes

FundWare

No

Kenrick

No

MIP

Yes

Software

Number of customers

AccountMate

N/A

ADS ProFund

350

Axcent

1,500

Echo Unix

1,000 +

Executive Data

1,500 +

Fund-Plus

6,000

FundWare

2,200

Kenrick

1,000 +

MIP

2,500 +

Software

Years in business

AccountMate

11

ADS ProFund

15

Axcent

21

Echo Unix

15

Executive Data

14

Fund-Plus

14

FundWare

19

Kenrick

6

MIP

13

Software

Programming language

AccountMate

FoxPro

ADS ProFund

Cobol, VBasic

Axcent

CBasic, VBasic

Echo Unix

Informix 4GL

Executive Data

Cobol, VBasic

Fund-Plus

Basic

FundWare

Cobol, VBasic

Kenrick

C and C++

MIP

Cobol/Assembler

Software

Source code available? Price?

AccountMate

Yes, $200

ADS ProFund

Yes, call

Axcent

No

Echo Unix

Yes, call

Executive Data

No

Fund-Plus

Yes

FundWare

Yes

Kenrick

No

MIP

Escrow

Software

Developer's guide available?

AccountMate

Yes

ADS ProFund

Yes

Axcent

No

Echo Unix

No

Executive Data

Yes

Fund-Plus

Yes

FundWare

No

Kenrick

Yes

MIP

No

Software

Does company modify for clients?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Call

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

No

Software

Conversion capabilities

AccountMate

Import/export ASCII or X base

ADS ProFund

Custom for fee

Axcent

User defined import of ASCII + specialized conversion

Echo Unix

Conversion by company

Executive Data

Conversion by company

Fund-Plus

Import ASCII, Export to dBase, ASCII

FundWare

All modules have import/export capabilities

Kenrick

Call--virtually all platforms and PC file types

MIP

Call--can merge accounts, vendors and customers

Prices for single user or minimum network

Software

General ledger

AccountMate

$395-$695

ADS ProFund

$1,795-$1,990

Axcent

$1,595-$1,985

Echo Unix

Network only $6,300

Executive Data

$850-$1,275

Fund-Plus

$1,999-$2,999

FundWare

$1,595-$2,190

Kenrick

$1,995-$2,990

MIP

$995-$1,495

Software

Accounts payable

AccountMate

$395-$695

ADS ProFund

$995-$1,095

Axcent

$495

Echo Unix

With general ledger

Executive Data

$600-$900

Fund-Plus

Included

FundWare

$695

Kenrick

$1,395

MIP

$795-$1,195

Software

Purchase order/receiving

AccountMate

$395-$695

ADS ProFund

$995-$1,095

Axcent

N/A

Echo Unix

With general ledger

Executive Data

$1,250-$1,875

Fund-Plus

Included

FundWare

$695

Kenrick

$1,195

MIP

With encumbrance

Software

Encumbrance

AccountMate

N/A

ADS ProFund

With purchase order

Axcent

With general ledger

Echo Unix

N/A

Executive Data

With accounts payable

Fund-Plus

Included

FundWare

With purchase order

Kenrick

With purchase order

MIP

$795-$1,195

Software

Payroll

AccountMate

$395-$695

ADS ProFund

$1,090-$1,190

Axcent

$495-$695

Echo Unix

$3,200

Executive Data

$750-$1,125

Fund-Plus

$299-$399

FundWare

$1,595

Kenrick

$1,395

MIP

$995-$1,495

Software

Accounts receivable

AccountMate

$395-$695

ADS ProFund

$995-$1,095

Axcent

Available 1996

Echo Unix

With general ledger

Executive Data

$600-$900

Fund-Plus

With purchase receiving

FundWare

$1,495

Kenrick

$1,395

MIP

$795-$1,195

Software

Inventory

AccountMate

$395-$695

ADS ProFund

$995-$1,095

Axcent

N/A

Echo Unix

N/A

Executive Data

$600-$900

Fund-Plus

With purchase receiving

FundWare

N/A

Kenrick

N/A

MIP

N/A

Software

Project-grant reporting

AccountMate

$395-$695

ADS ProFund

With general ledger

Axcent

With general ledger

Echo Unix

With general ledger

Executive Data

$400-$600

Fund-Plus

N/A

FundWare

$995

Kenrick

$1,195

MIP

Included

Software

Fixed assets

AccountMate

Included

ADS ProFund

N/A

Axcent

$695-$1,045

Echo Unix

$1,500

Executive Data

N/A

Fund-Plus

N/A

FundWare

$1,295

Kenrick

$895

MIP

$995-$1,495

Software

Donor tracking

AccountMate

Included

ADS ProFund

3rd Party

Axcent

N/A

Echo Unix

$995-$4,995

Executive Data

$1,250-$1,875

Fund-Plus

N/A

FundWare

3rd Party

Kenrick

$3,495

MIP

N/A

Software

Budget reporting

AccountMate

Included

ADS ProFund

$700-$800

Axcent

With general ledger

Echo Unix

With general ledger

Executive Data

With general ledger

Fund-Plus

Included

FundWare

$1,295

Kenrick

Included

MIP

$795-$1,195

Software

System manager

AccountMate

$295-$495

ADS ProFund

$295-$695

Axcent

With general ledger

Echo Unix

With general ledger

Executive Data

With general ledger

Fund-Plus

Included

FundWare

With general ledger

Kenrick

Included

MIP

Included

Software

Allocation management

AccountMate

Included

ADS ProFund

Axcent

$395

Echo Unix

With general ledger

Executive Data

With general ledger

Fund-Plus

Included

FundWare

$2,495

Kenrick

Included

MIP

Included

Software

Fund-raising database

AccountMate

$395-$695

ADS ProFund

Axcent

Echo Unix

With donor tracking

Executive Data

With donor tracking

Fund-Plus

FundWare

3rd Party

Kenrick

$895

MIP

N/A

Software

Report writer

AccountMate

$395-$695

ADS ProFund

$1,595-$1,995

Axcent

$395

Echo Unix

With general ledger

Executive Data

$600-$1,000

Fund-Plus

Included

FundWare

$995

Kenrick

MIP

$795-$1,195

Software

Restricted access

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

Fund-Plus

FundWare

$995

Kenrick

MIP

Software

Budget control

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

Fund-Plus

FundWare

$1,995

Kenrick

MIP

Software

Fund management

AccountMate

ADS ProFund

Axcent

$395

Echo Unix

Executive Data

Fund-Plus

FundWare

Kenrick

MIP

Software

Database interface

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

Fund-Plus

FundWare

Kenrick

MIP

$595-$795

Software

Secondary data entry

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

Fund-Plus

FundWare

Kenrick

MIP

$795-$1,195

Software

Clinic accounts receivable

AccountMate

ADS ProFund

Axcent

Echo Unix

$16,700

Executive Data

Fund-Plus

FundWare

Kenrick

MIP

Software

Invoicing

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

$600-$900

Fund-Plus

FundWare

Kenrick

MIP

Software

Total cost--all available modules

AccountMate

$3,830- $6,750

ADS ProFund

$9,495- $11,950

Axcent

$4,465- $5,405

Echo Unix

$11,995- $32,695

Executive Data

$7,500- $11,350

Fund-Plus

$2,298- $3,398

FundWare

$16,140- $16,740

Kenrick

$13,855- $14,850

MIP

$8,350- $11,255

Software

Annual update fee (all modules)

AccountMate

N/A

ADS ProFund

Call

Axcent

$500

Echo Unix

$630

Executive Data

$1,575-$1,800

Fund-Plus

$100-$150

FundWare

12% of price

Kenrick

None

MIP

$660-$950

Distribution channels

Software

Direct

AccountMate

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Retailers

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

Fund-Plus

Yes

FundWare

Kenrick

MIP

Software

Major distributors

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

Fund-Plus

FundWare

Kenrick

MIP

Software

VARs--consultants

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Other

AccountMate

ADS ProFund

Preferred dealers Accounting firms

Axcent

Echo Unix

Executive Data

Acct. firms

Fund-Plus

FundWare

Kenrick

MIP

National accounts

General features

Software

Real-time or batch processing to general ledger

AccountMate

Batch

ADS ProFund

Batch

Axcent

Modified batch

Echo Unix

Batch

Executive Data

Real-time

Fund-Plus

Batch

FundWare

Real-time

Kenrick

Real-time

MIP

Batch

Software

Customizable data entry field names?

AccountMate

Yes

ADS ProFund

No

Axcent

In payroll and accounts payable

Echo Unix

Yes

Executive Data

Some

Fund-Plus

No

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Customizable user menus?

AccountMate

Yes

ADS ProFund

No

Axcent

Yes

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

Yes

Kenrick

No

MIP

No

Software

Full-screen editing on input?

AccountMate

Yes

ADS ProFund

No

Axcent

Yes

Echo Unix

No

Executive Data

Some

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Supports macros?

AccountMate

No

ADS ProFund

No

Axcent

No

Echo Unix

No

Executive Data

No

Fund-Plus

Yes

FundWare

No

Kenrick

No

MIP

No

Software

Online help?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

No

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Online help by form? or each line?

AccountMate

Form

ADS ProFund

Form

Axcent

Line

Echo Unix

Line

Executive Data

N/A

Fund-Plus

Line

FundWare

Line

Kenrick

Line

MIP

Line

Software

Online help-- available at all times?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

N/A

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Printing uses spooler?

AccountMate

No

ADS ProFund

Yes

Axcent

No

Echo Unix

Yes, unlimited

Executive Data

No

Fund-Plus

No

FundWare

Yes

Kenrick

Yes, Windows

MIP

Yes

Software

Printing supports postscript?

AccountMate

No

ADS ProFund

Yes

Axcent

No

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

No

Kenrick

Yes, Windows

MIP

No

Software

Requires SHARE or other special setup?

AccountMate

No

ADS ProFund

Yes

Axcent

No

Echo Unix

N/A

Executive Data

No

Fund-Plus

No

FundWare

Yes

Kenrick

Network only

MIP

No

General ledger

Software

Maximum account size

AccountMate

10

ADS ProFund

30

Axcent

24

Echo Unix

14

Executive Data

9

Fund-Plus

30

FundWare

18

Kenrick

20

MIP

27

Software

Maximum number of subaccount divisions

AccountMate

4

ADS ProFund

8

Axcent

12

Echo Unix

4

Executive Data

1

Fund-Plus

Unlimited

FundWare

9 dimensions

Kenrick

17

MIP

3

Software

Chart of accounts layout

AccountMate

Alphanumeric

ADS ProFund

Alphanumeric user defined

Axcent

Alphanumeric user defined

Echo Unix

Alphanumeric user defined

Executive Data

Alphanumeric

Fund-Plus

Alphanumeric user defined

FundWare

Numeric

Kenrick

Alphanumeric

MIP

Alphanumeric

Software

Maximum number of open months

AccountMate

1

ADS ProFund

Unlimited

Axcent

28

Echo Unix

Unlimited

Executive Data

13

Fund-Plus

36

FundWare

Unlimited

Kenrick

Unlimited

MIP

24

Software

Maximum number of open years

AccountMate

1

ADS ProFund

Unlimited

Axcent

2

Echo Unix

Unlimited

Executive Data

1

Fund-Plus

3

FundWare

Unlimited

Kenrick

Unlimited

MIP

2

Software

Allow postings to closed years?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

Yes

Kenrick

No

MIP

Yes, with security

Software

Require all input to be balanced?

AccountMate

Yes

ADS ProFund

Yes

Axcent

No

Echo Unix

Yes

Executive Data

Optional

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Automatic reversing entries?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Automatic recurring entries?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Template for standard journal entries?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Distributes balances by formula?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

General ledger detail for all periods, current year?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

General ledger detail maintained for prior year?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes, 9 years

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

View account detail on screen?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

View account detail on screen-- year-to-date detail?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Reporting available for fiscal and grant years?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Maximum number of funds

AccountMate

99

ADS ProFund

Unlimited

Axcent

32,000

Echo Unix

10,000+

Executive Data

1.296

Fund-Plus

Unlimited

FundWare

Unlimited

Kenrick

Unlimited

MIP

Unlimited

Software

Maximum number of accounting periods/year?

AccountMate

13

ADS ProFund

13

Axcent

14

Echo Unix

365

Executive Data

13

Fund-Plus

13

FundWare

18

Kenrick

13

MIP

15

Software

Ability to copy chart of accounts to multiple funds?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Automatic

Software

Interdepartmental posting to funds by project?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

No

FundWare

Yes

Kenrick

Yes, real-time

MIP

Yes

Software

Interdepartmental posting by range of accounts?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

No

FundWare

Yes

Kenrick

N/A

MIP

Yes

Software

General ledger maintain account payable details?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Optional

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

General ledger maintain credit-- billing details?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Optional

Fund-Plus

No

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

General ledger integrated with fixed assets

AccountMate

No

ADS ProFund

Yes, FAS 2000

Axcent

Yes

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

Yes

Kenrick

Yes

MIP

Yes

General ledger reports

Software

Comparative financial statements--month and year-to-date?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Comparative financial statements to prior year?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Comparative financial statements to budget?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Comparative financial statements by fund?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Comparative financial statements by month?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes, 24 months

Echo Unix

Yes

Executive Data

No

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Statements include cash flow statements?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Direct and indirect

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

No

Kenrick

Yes

MIP

Yes

Software

General ledger by month?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Accounts payable--purchasing

Software

General ledger--year-to-date?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Trial balance (summary) by account?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Trial balance by account by fund?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Trial balance by account by project?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Trial balance by account by department?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

No

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Report writer?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

With add-on

Fund-Plus

Yes

FundWare

With add-on

Kenrick

Yes

MIP

Yes

Software

User definable balance sheet?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

User definable income statement?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

User definable cash flow reports?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

User definable comparative statements?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Utilizes purchase orders?

AccountMate

Yes

ADS ProFund

Yes

Axcent

No

Echo Unix

Yes

Executive Data

Optional

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Purchase order integrated with accounts payable system?

AccountMate

Yes

ADS ProFund

Yes

Axcent

No

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Automatic generation of recurring payments?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Supports encumbrance accounting?

AccountMate

No

ADS ProFund

Yes

Axcent

Through general ledger

Echo Unix

No

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Automatic reduction of encumbrances?

AccountMate

No

ADS ProFund

Yes

Axcent

Through general ledger

Echo Unix

No

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Ability to cancel invoices in system?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Ability to modify invoices?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Accept manual payments?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Ability to void checks paid in current period?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Ability to void checks paid in prior periods?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Select for payment by fund?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

No

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Select for payment by vendor?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Select for payment by due date?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Select for payment by bank account?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Calculates flat rate discounts?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

No

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Calculates percentage discounts?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Establish payment terms by vendor?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Establish default general ledger coding by vendor?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

View vendor's history on screen?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

View vendor's open bills on screen?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes, Windows

MIP

Yes

Software

Maximum number of invoices per payment?

AccountMate

999

ADS ProFund

Unlimited

Axcent

Unlimited

Echo Unix

Unlimited

Executive Data

Unlimited

Fund-Plus

Unlimited

FundWare

Unlimited

Kenrick

15 +

MIP

Unlimited

Software

Maximum number of bank accounts?

AccountMate

99

ADS ProFund

Unlimited

Axcent

Unlimited

Echo Unix

Unlimited

Executive Data

99

Fund-Plus

Unlimited

FundWare

Unlimited

Kenrick

N/A

MIP

Unlimited

Software

Allocate general accounts payments to fund(s)?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Auto purge of one-time vendor?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

No

Kenrick

Yes

MIP

Yes

Software

Prevents duplicate invoices for same vendor?

AccountMate

Yes

ADS ProFund

Warning

Axcent

Yes

Echo Unix

Warning

Executive Data

Yes

Fund-Plus

Warning

FundWare

Warning

Kenrick

Yes

MIP

Yes

Software

Allowed batch processing-- control totals?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Accounts payable reports

Software

Aged report of accounts payable?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Aged report by fund?

AccountMate

No

ADS ProFund

Yes

Axcent

No

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

No

Kenrick

Yes

MIP

Yes

Software

Cash projection by due dates?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Cash projection by bank account?

AccountMate

Yes

ADS ProFund

Yes

Axcent

No

Echo Unix

Yes

Executive Data

No

Fund-Plus

Yes

FundWare

No

Kenrick

Yes

MIP

Yes

Software

Cash projection by fund?

AccountMate

Yes

ADS ProFund

Yes

Axcent

No

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

No

Kenrick

Yes

MIP

Yes

Software

Check register?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Transaction register?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

No

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Report of cash discounts lost?

AccountMate

Yes

ADS ProFund

No

Axcent

No

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

No

FundWare

Yes

Kenrick

Yes, Windows

MIP

Yes

Software

Payment history by vendor for fiscal year?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Payment history by vendor for calendar year?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Laser print checks?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Laser print checks and check forms?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

No

Executive Data

No

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Print 1099 reports?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Laser print 1099 reports and forms?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

No

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Records 1099 information on disk for electronic filing?

AccountMate

No

ADS ProFund

Yes

Axcent

No

Echo Unix

Yes

Executive Data

Optional

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes, Windows

MIP

Yes

Accounts payable--contributions

Software

Maintains multiple billing cycles?

AccountMate

Yes

ADS ProFund

N/A

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Post cash into separate accounts?

AccountMate

Yes

ADS ProFund

N/A

Axcent

N/A

Echo Unix

Yes

Executive Data

No

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Process recurring charges and post to accounts receivable?

AccountMate

Yes

ADS ProFund

N/A

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Trigger recurring charges by date?

AccountMate

No

ADS ProFund

N/A

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Trigger recurring charges by user?

AccountMate

No

ADS ProFund

N/A

Axcent

N/A

Echo Unix

No

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

No

MIP

Yes

Software

Trigger recurring charges by fund?

AccountMate

Yes

ADS ProFund

N/A

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

No

MIP

Yes

Software

Allows multiple accounts receivable accounts?

AccountMate

Yes

ADS ProFund

N/A

Axcent

N/A

Echo Unix

Yes

Executive Data

No

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Integrated with donor tracking?

AccountMate

No

ADS ProFund

3rd Party

Axcent

N/A

Echo Unix

No

Executive Data

With donor add-on

Fund-Plus

3rd Party

FundWare

3rd Party

Kenrick

With add-on

MIP

N/A

Software

Generates donor acknowledgments?

AccountMate

No

ADS ProFund

3rd Party

Axcent

N/A

Echo Unix

No

Executive Data

With donor add-on

Fund-Plus

No

FundWare

No

Kenrick

With add-on

MIP

N/A

Software

Generates donor statements?

AccountMate

No

ADS ProFund

Yes

Axcent

N/A

Echo Unix

No

Executive Data

With donor add-on

Fund-Plus

No

FundWare

No

Kenrick

Yes

MIP

N/A

Software

Post accounts receivable payments to specific invoices?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Allows accounts receivable payment allocation to multiple funds?

AccountMate

No

ADS ProFund

Yes

Axcent

N/A

Echo Unix

No

Executive Data

Yes

Fund-Plus

No

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

View accounts receivable account history on screen?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

View accounts receivable account open charges on screen?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

View accounts receivable payments by screen?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

No

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Integrates receipts with bank reconciliation?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

No

Executive Data

No

Fund-Plus

No

FundWare

Not currently

Kenrick

Yes

MIP

Yes

Software

Account history maintained for prior years?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Accounts receivable reports

Software

Aged report of accounts receivable?

AccountMate

Yes

ADS ProFund

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Aged report by fund?

AccountMate

No

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

No

Kenrick

Yes

MIP

Yes

Software

Cash projection by due dates?

AccountMate

No

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

With donor add-on

Fund-Plus

No

FundWare

With report writer

Kenrick

No

MIP

Yes

Software

Cash projection by bank account?

AccountMate

No

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

No

Fund-Plus

No

FundWare

With report writer

Kenrick

No

MIP

Yes

Software

Cash projection by fund?

AccountMate

No

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

With donor add-on

Fund-Plus

No

FundWare

With report writer

Kenrick

Yes

MIP

Yes

Software

Transaction register?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Report of past due billing only?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

With clinic accounts receivable

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

No

MIP

Yes

Software

Payment history by account?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

No

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Generate statements on laser printer?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Multiple statement printing options?

AccountMate

No

ADS ProFund

Yes

Axcent

N/A

Echo Unix

With clinic accounts receivable

Executive Data

No

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Ability to rerun selected statements?

AccountMate

Yes

ADS ProFund

Yes

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Sort mailing by ZIP code for bulk mail?

AccountMate

Yes

ADS ProFund

No

Axcent

N/A

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Project and grant reporting

Software

Allow unique account coding for projects--grants?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Integrated with general ledger

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Maintain separate books for projects--grants?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Integrate grant reporting to general ledger?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Integrate purchase orders with grant reporting?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

No

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Integrate accounts payable with grant reporting?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Integrate accounts receivable with grant reporting?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Integrate payroll with grant reporting?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Maintain budget information by project--grant

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Allow multiple project--grant ledgers?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Online or batch processing?

AccountMate

Batch

ADS ProFund

Batch

Axcent

Batch

Echo Unix

Batch

Executive Data

Online

Fund-Plus

Batch

FundWare

Online

Kenrick

Either

MIP

Batch

Software

Single entry posted into multiple projects--grants?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Track projects--grants from inception date?

AccountMate

No

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Project and grant reports

Software

Reporting by period and year-to-date?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Reporting since inception?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Reporting compared to budget?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Reporting compared to prior year?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Software

Extended report writer for customized reports?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

With add-on

Kenrick

Yes

MIP

Yes

Software

Number of customized reports allowed

AccountMate

Unlimited

ADS ProFund

N/A

Axcent

Unlimited

Echo Unix

Unlimited

Executive Data

Unlimited

Fund-Plus

Unlimited

FundWare

Unlimited

Kenrick

Unlimited

MIP

Yes

Software

Save report formats for resuse?

AccountMate

Yes

ADS ProFund

Yes

Axcent

Yes

Echo Unix

Yes

Executive Data

Yes

Fund-Plus

Yes

FundWare

Yes

Kenrick

Yes

MIP

Yes

Principal NPO users (top six user groups)

Software

Colleges and universities

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

Fund-Plus

FundWare

Kenrick

MIP

4

Software

Secondary and elementary schools

AccountMate

ADS ProFund

1

Axcent

Echo Unix

Executive Data

Fund-Plus

3

FundWare

6

Kenrick

MIP

Software

National and regional organizations

AccountMate

ADS ProFund

2

Axcent

2

Echo Unix

5

Executive Data

1

Fund-Plus

1

FundWare

1

Kenrick

4

MIP

1

Software

State agencies

AccountMate

ADS ProFund

Axcent

1

Echo Unix

Executive Data

Fund-Plus

4

FundWare

Kenrick

MIP

Software

City and county agencies

AccountMate

ADS ProFund

5

Axcent

Echo Unix

Executive Data

Fund-Plus

2

FundWare

2

Kenrick

MIP

Software

Churches and synagogues

AccountMate

ADS ProFund

Axcent

4

Echo Unix

Executive Data

5

Fund-Plus

FundWare

5

Kenrick

3

MIP

6

Software

Museums

AccountMate

ADS ProFund

Axcent

Echo Unix

4

Executive Data

4

Fund-Plus

FundWare

Kenrick

5

MIP

Software

Large local charities

AccountMate

ADS ProFund

4

Axcent

3

Echo Unix

2

Executive Data

2

Fund-Plus

FundWare

3

Kenrick

1

MIP

2

Software

United Way recipients

AccountMate

ADS ProFund

Axcent

Echo Unix

3

Executive Data

3

Fund-Plus

FundWare

4

Kenrick

6

MIP

5

Software

Small local charities

AccountMate

ADS ProFund

3

Axcent

5

Echo Unix

6

Executive Data

Fund-Plus

5

FundWare

Kenrick

2

MIP

Other:

Software

Community health centers

AccountMate

ADS ProFund

6

Axcent

Echo Unix

Executive Data

Fund-Plus

FundWare

Kenrick

MIP

Software

Federal agencies

AccountMate

ADS ProFund

Axcent

6

Echo Unix

Executive Data

Fund-Plus

FundWare

Kenrick

MIP

Software

American Red Cross

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

Fund-Plus

6

FundWare

Kenrick

MIP

Software

Social service and healthcare

AccountMate

ADS ProFund

Axcent

Echo Unix

1

Executive Data

Fund-Plus

FundWare

Kenrick

MIP

3

Software

Foundations--research organizations

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

6

Fund-Plus

FundWare

Kenrick

MIP

Software

Grantees--medical research

AccountMate

ADS ProFund

Axcent

Echo Unix

Executive Data

Fund-Plus

FundWare

Kenrick

MIP
COPYRIGHT 1995 American Institute of CPA's
No portion of this article can be reproduced without the express written permission from the copyright holder.
Copyright 1995, Gale Group. All rights reserved. Gale Group is a Thomson Corporation Company.

Article Details
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Title Annotation:accounting software
Author:Stearman, Sam W.
Publication:Journal of Accountancy
Article Type:Product/Service Evaluation
Date:Sep 1, 1995
Words:8104
Previous Article:Implementing FASB 116 and 117.
Next Article:The endowment goose and its golden eggs.
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