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The new and improved industrial security manual.

For some time now, the Defense Investigative Service (DIS) has spoken of introducing a user-friendly Industrial Security Manual (ISM). A revised ISM was discussed as early as 1986. The goal of the Department of Defense (DoD) in rewriting the manual was to consolidate procedures by subject and make requirements in the manual easier to identify.

In January 1990, the Office of the Director of Security Plans and Programs issued its first draft revision to the ISM. This draft was circulated for review to all government agencies that participate in the Defense Industrial Security Program (DISP) and to representatives from various industry groups, including the Aerospace Industries Association, the American Society for Industrial Security, the National Classification Management Society, and the National Security Industrial Association.

The Pentagon received many comments regarding the new format and the policy changes incorporated into the ISM. After the comments were reviewed and various meetings were held with government and industry representatives, the final version of the ISM was signed into effect on January 3, 1991.

The new ISM was distributed beginning on March 11, 1991. By now, all government and contractor facilities have received their copies and have had an opportunity to review the new format and begin implementing the policy and procedural changes.

The new manual allows for easy reference, using clearly defined chapters, sections, and paragraphs to organize the information and requirements. Each category or requirement is contained in a separate paragraph and identified in the table of contents.

To further simplify its use, information on specific technical or special-interest topics has been consolidated into a single chapter or section. For instance, all information on international operations is contained in chapter 12. The special requirements for handling information classified as top secret is contained in section 9-1. All information regarding the management and handling of classified information during an independent research and development project is in section 13-5.

Also, some chapters were added. These additions do not necessarily represent a change in policy, but they contain policies or procedures that were not specifically provided in previous editions.

For example, a section has been added for material marked "for official use only. " Another new section outlines all the requirements for handling intelligence information. Section 9-2 consolidates all the requirements associated with restricted data and formerly restricted data. Chapter 7 provides specific instructions for the completion of DD Form 254 for subcontractors.

Not much is missing from the revised .6 ISM. Information regarding the electronic personnel security questionnaire program is now provided directly to all facilities who participate in the program when they receive their user's guide. And the self-inspection guide, which is currently being updated to reflect changes in the ISM, will be provided to contractors by their industrial security representatives. Although the goal of the ISM revision was to reorganize policies and procedures, several significant policy changes and various minor adjustments were made.

With the revised ISM, no new contractor-granted confidential clearances will be issued. DoD is confident that by quickly issuing interim clearances any anticipated impact has been mitigated. The new ISM provides specific language for contractors' use when recruiting applicants for positions requiring personnel security clearances.

The responsibility and authority of prime contractors in their relationship with subcontractors has been greatly expanded, too. Prime contractors may issue classification guidance via DD Form 254 without prior approval of the government, provide need-to-know certification for subcontractors' Category 2 visit requests, and authorize retention of classified material by the subcontractor on completion of the contract.

The period of eligibility for revalidation of an administratively terminated personnel security clearance has been changed to two years. This more reasonable time frame should be well received by industry.

DIS has been receiving many inquiries from government and industry alike as the new ISM is implemented. It is meeting regularly with Pentagon officials to answer questions and interpret the new language in the ISM. As these questions are answered and interpretations are issued, industry will be kept informed through the Industrial Security Letter. Look for an upcoming issue dedicated solely to implementing the new ISM.

John F. Donnelly is director of the Defense investigative Service. ___________________________________________________________________
COPYRIGHT 1991 American Society for Industrial Security
No portion of this article can be reproduced without the express written permission from the copyright holder.
Copyright 1991 Gale, Cengage Learning. All rights reserved.

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Author:Donnelly, John F.
Publication:Security Management
Article Type:Bibliography
Date:Jul 1, 1991
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