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Subject: Standard Procurement System Deployment.

THE UNDER SECRETARY OF DEFENSE

3010 DEFENSE PENTAGON

WASHINGTON, D.C. 20301-3010

14 JUL 2004

MEMORANDUM FOR ASSISTANT SECRETARY OF THE ARMY (ACQUISITION, LOGISTICS AND TECHNOLOGY)

ASSISTANT SECRETARY OF THE NAVY (RESEARCH, DEVELOPMENT AND ACQUISITION)

ASSISTANT SECRETARY OF THE AIR FORCE (ACQUISITION)

DIRECTORS, DEFENSE AGENCIES

SUBJECT: Standard Procurement System Deployment

The deployment of the Standard Procurement System (SPS) Procurement Desktop-Defense (PD2) application continues to be a key initiative of the Department. However, numerous other contract writing systems continue to be utilized by the Military Departments and Defense Agencies, contrary to previous direction. Please be advised again that SPS/PD2 is the interim state solution for contract writing capabilities within the Acquisition Domain.

Formidable upgrades are currently in the process for SPS/PD2. Version 4.2.2 is the most current deployed version. Combined with the SPS Adapter, Version 4.2.2 is now more flexible and responsive to the integration needs of the Military Departments and Defense Agencies. Additionally, representatives from all Military Departments and Defense Agencies are supporting the SPS Joint Requirements Board to outline and review the requirements for Version 4.2.3, due for delivery to the government in Q1FY06. This release will be web-based and more easily accessible and manageable to the contracting community. Both versions also fulfill key requirements of the Department's Business Management Modernization Program (BMMP) including the ability to obtain a clean audit opinion.

All Military Departments and Defense Agencies should plan for the deployment of each of these versions of SPS/PD2. Upgrades of the current SPS/PD2 user base to Version 4.2.2, as well as the Defense Contract Management Agency (DCMA)'s planned initial deployment, shall be completed by April 30, 2005. Military Departments and Defense Agencies should also deploy Version 4.2.2 to new user bases in order to retire legacy contract writing systems. Given Version 4.2.3's development and delivery schedule, each Military Department and Defense Agency should also plan to upgrade its user base and deploy to all remaining procurement users by October 1, 2006, retiring all remaining legacy contract writing systems.

Please provide or update your Military Department's or Defense Agency's deployment plans for SPS/PD2 with the SPS Joint Program Management Office (JPMO) to account for these dates by August 31, 2004. Deployment plans should indicate if an Acquisition Domain-endorsed application other than SPS will be used for contract writing capabilities. Ms. Debbie O'Rourke, deborah.orourke@eis.army.mil, (703) 460-1290, is the point of contact for the SPS JPMO. My action officer for SPS is Ms. Lisa Romney, lisa.romney@osd.mil, (703) 614-3883. Additionally, please ensure your deployment plans are captured in your Component Transition Strategies, directed by separate memorandum, to be provided to the Acquisition Domain.

Michael W. Wynne

Acting
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Title Annotation:POLICY & LEGISLATION
Author:Wynne, Michael W.
Publication:Defense AT & L
Geographic Code:1USA
Date:Nov 1, 2004
Words:461
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