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Proxy voting: what you need to know.

Anyone who does not plan to attend the 2017 annual meeting can make their views known through a process called proxy voting. Simply put, it is a way of voting at annual meetings by means of a proxy or person that you have en -trusted to vote on your behalf. Please read the following information care -fully to make sure that your opinions are counted.

Anyone wishing clarification on proxy voting is welcome to contact the Registration Department at 1-800-442-4417 or nanbregistration@nanb.nb.ca.

What is a proxy?

A proxy is a written statement authorizing a person to vote on behalf of another person at a meeting. NANB will use proxy voting at the annual meeting, May 31, 2017, in Fredericton.

By signing the proxy form on this page, practising members authorize a person to vote in their place. Nurses attending the annual meeting may carry up to four proxy votes as well as their own vote.

Information for Nurses Who Give Their Vote Away

Nurses holding NANB practising memberships may give their vote to another practising member. They should, however, keep the following in mind: (a) know the person to whom they are giving their vote, (b) share their opinion on how they wish that person to vote for them, (c) realize that the person holding their proxy may hear discussions at the meeting that could shed a different light on an issue (so discuss the flexibility of your vote), (d) fill out the form on this page accurately (the blank form may be reproduced if necessary), and (e) send the form by mail to the NANB office.

When proxy forms are received at the Association office, staff members check that both nurses named on the form hold practising membership and that the information on the form is accurate. Occasionally a form has to be considered void because the name does not coincide with the registration number on record. A form is also void if it is not signed, if it is not completely filled out or if there are more than four forms received for one proxy holder. Since one nurse may hold only four proxies, a fifth form received for that nurse is void.

Also, no forms are accepted if received after May 26, 2017 13:00 hrs. Forms sent by fax or email will be declared void.

Information for Nurses Who Carry Proxies at the Meeting

Keep the following facts about proxy voting at the tip of your fingers:

* Practising members of NANB may carry proxies.

* The maximum number of proxies that can be held is four. There is no minimum.

* Know the persons whose votes you carry and discuss with them how they want to vote on issues.

* At the time of the meeting, pick up your proxy votes at Registration.

* Sign your name on the proxy card.

* Proxy votes are non-transferable.

They cannot be given to someone else in attendance at the meeting.

* During the meeting, participate in discussions. If information is presented that could change the opinion of nurses whose vote you carry, you may either get in touch with them, vote according to your own opinion or withhold your proxy vote.

* Always carry your proxies with you.

If they are lost, you may not be able to retrieve them to vote.

What the Association Bylaw Says About Proxy Voting

NANB bylaw 12.07 states:

A. Each practising member may vote at the annual meeting either in person or by proxy;

B. The appointed proxy must be a practising member;

C. No person shall hold more than four (4) proxies; and

D. The member appointing a proxy shall notify the Association in writing on a form similar to the following or any other form which the board shall approve. Proxy forms shall be mailed to members approximately one (1) month prior to the date of the annual meeting. This completed form shall be received at the Association office by the Friday immediately preceding the annual meeting.
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Publication:Info Nursing
Article Type:Report
Date:Mar 22, 2017
Words:664
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