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Proxy voting: what you need to know.

Anyone who does not plan to attend the 2007 annual meeting can make their views known through a process called proxy voting. Simply put, it is a way of voting at annual meetings by means of a proxy or person that you have entrusted to vote on your behalf. Please read the following information carefully to make sure that your opinions are counted.

What is a proxy?

A proxy is a written statement authorizing a person to vote on behalf of another person at a meeting. NANB will use proxy voting at the upcoming annual meeting, May 30, 2007, in Fredericton.

By signing the proxy form on this page, practising members authorize a person to vote in their place. Nurses attending the annual meeting may carry up to four proxy votes as well as their own vote.

What the Association bylaw says about proxy voting

The following NANB bylaw outlines the proxy voting process. An explanation of this bylaw, with appropriate examples, follows: A12.09 A. Each practising member may vote at the annual meeting either in person or by proxy. B. The appointed proxy must be a practising member. C. No person shall hold more than four (4) proxies. D. The member appointing a proxy shall notify the Association in writing on a form similar to the following or any other form which the board shall approve. Proxy forms shall be mailed to members approximately one (1) month prior to the date of the annual meeting. This completed form shall be received at the Association office by the Friday immediately preceeding the annual meeting.

Information for nurses who give their vote away

Nurses holding NANB practising memberships may give their vote to another practising member. They should, however, keep the following in mind: (a) know the person to whom they are giving their vote, (b) share their opinion on how they wish that person to vote for them, (c) realize that the person holding their proxy may hear discussions at the meeting that could shed a different light on an issue (so discuss the flexibility of your vote), (d) fill out the form on this page accurately (the blank form may be reproduced if necessary), and (e) send the form to the NANB office. All forms must be received at the office by May 25, 2007 at 1300 hrs.

When proxy forms are received at the Association office, staff members check that both nurses named on the form hold practising membership and that the information on the form is accurate. Occasionally a form has to be considered void because the name does not coincide with the registration number on record. A form is also void if it is not signed, if it is not completely filled out or if there are more than four forms received for one proxy holder. Since one nurse may hold only four proxies, a fifth form received for that nurse is void. Also no forms are accepted if received after May 25, 2007 at 1300 hrs. Forms sent by FAX will be declared void.

Information for nurses who carry proxies at the meeting

Keep the following facts about proxy voting at the tip of your fingers:

* Practising members of NANB may carry proxies.

* The maximum number of proxies that can be held is four. There is no minimum.

* Know the persons whose votes you carry and discuss with them how they want to vote on issues.

* At the time of the meeting, pick up your proxy votes at the proxy table.

* Sign your name on the proxy card.

* Proxy votes are non-transferable. They cannot be given to someone else in attendance at the meeting.

* During the meeting, participate in discussions. If information is presented that could change the opinion of nurses whose vote you carry, you may either get in touch with them, vote according to your own opinion or withhold your proxy vote.

* Always carry your proxy flags with you. If they are lost, you may not be able to retrieve them to vote.

Vote By Mail

2007 Election to the Board of Directors

This is the second year of a new process for electing members to the NANB board of directors. Previously the election of Board members took place by proxy voting at the two and one-half day annual meeting every second year. However, at the 2005 annual meeting members voted to support the introduction of a vote-by-mail electoral system which will provide all members with an opportunity to vote.

The new Board structure, which came into effect September 1, 2005, has a president, a president-elect, seven regional directors and three public members. The first mail vote for president-elect will take place this year. All of the seven region directors were elected in 2006 and began their term on September 1.

All practising members are eligible to vote for the position of president-elect and received a voting ballot and information about the candidates in the mail at the end of March. Voting day for the position of president-elect is April 30, 2007 which means that the ballot must be received at the NANB office by that date. Ballots received after April 30 will be considered "void."
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No portion of this article can be reproduced without the express written permission from the copyright holder.
Copyright 2007 Gale, Cengage Learning. All rights reserved.

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Publication:Info Nursing
Geographic Code:1CANA
Date:Mar 22, 2007
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