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PAPERWORK CLUTTER CAN BE COSTLY

 PAPERWORK CLUTTER CAN BE COSTLY
 EULESS, Texas, Sept. 9 /PRNewswire/ -- An overflowing in-basket and


stacks of untouched paperwork could cost you your job, says a Dallas- based business communication and organizational expert.
 "A desk piled up with paperwork tells your boss that you're disorganized, inefficient, and unable to set priorities," according to Dianna Booher, communication consultant to major companies such as IBM, Hewlett-Packard, and Mobil.
 "An inability to manage paperwork can cause your boss not only to doubt your productivity, but also to question your competence in other aspects of your job. In these days of cutbacks and lay-offs, why give your employer 'one more reason' to lower the axe?"
 Booher's company, Booher Consultants, Inc., recently completed a survey on the paperwork habits of 524 employees at 10 of its client organizations. The survey participants said they spend an average of 43 percent of their time handling paperwork-related chores such as writing, editing, or reading business documents such as memos, letters, and reports.
 For those who want to increase their office productivity by reducing time spent on shuffling paper, Booher offers the following tips form her new book, "Clean Up Your Act! Effective Ways to Organize Paperwork and Get It Out of Your Life" (Warner Books, 174 pages, $9.99, available at B. Dalton and Waldenbooks, or by calling Booher Consultants, 1-800-342-6621).
 -- Use Response Cards and Lines -- Make it easy for others to answer your memos, letters, or reports so you can avoid a lengthy wait while they generate their responses. Type the response you want, along with a space for a check mark and/or signature, on a separate mail-back card or at the bottom of an in-house memo.
 -- Eliminate Most Cover Letters - Most cover letters don't communicate anything except the obvious: "I'm sending you something. You now have it in your hands." If you must have a record of submission, simply put a "Submitted to..." and "Submitted by..." along with the date on the title page.
 -- Squelch the Urge to Confirm Everything in Writing - Most of us have well-honed instincts for accurately sizing up people and situations. Trust your instincts. Much business can still be done "on a handshake."
 -- Put Destruction Dates on Papers - The typical office file contains many documents that have far outlasted their need to be there. Adding a destroy notation such as "D-2/16/93" (destroy after Feb. 16, 1992) at the top of every paper will help you keep file clutter to a minimum and enable you to find important documents quickly.
 -- Take Talk Seriously - If people feel the only way they can get your attention is to put it in writing, you're creating extra reading for yourself. Pay attention to what's being said--on the phone, in meetings, or in face-to-face conversations. "Official" shouldn't necessarily mean "written."
 -0- 9/8/92
 /NOTE TO EDITORS: To receive a complimentary media review copy of "Clean Up Your Act!" or to schedule an interview with Dianna Booher, please contact Janet Houston-Spore, Booher Consultants, Inc., at 1-800-342-6621/
 /CONTACT: Janet Houston-Spore, communications assistant of Booher Consultants, Inc., 1-800-342-6621/ CO: Booher Consultants, Inc. ST: Texas IN: SU:


TM-LD -- NYWFNS1 -- 7314 09/09/92 07:32 EDT
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Date:Sep 9, 1992
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