Notice of meeting.
The Annual Members Business Meeting will include a membership vote on: 1) the minutes from the 2003 Annual Members Business Meeting; 2) proposed amendments to CalCPA's Articles of Incorporation; 3) three proposed amendments to the bylaws; and 4) election of officers and directors should there be a contested seat. If there is a contested seat, a notice with a list of candidates will be sent to members on or about July 1, 2004 and include an additional proxy form. To RSVP your attendance for the Annual Members Business Meeting, contact Lisa McTaggart at (800) 922-5272, ext. 2419 or email@example.com by June 28.
The Report of CalCPA's 2003 Nominations Committee for the election of officers and council members follows, along with the Bylaws Committee Report, amended bylaws, amended Articles of Incorporation and a proxy for this meeting. All of this information, along with minutes of the 2003 Annual Members Business Meeting may be found on CalCPA's website at www.calcpa.org/members/governance.
Our Annual Members Business Meeting sponsors are: Citibank, California CPA ProtectPlus, California CPA Education Foundation, CAMICO Mutual Insurance Company and Seabury & Smith. Our thanks for their continued support!
Report From CalCPA's 2003 Nominations Committee
CalCPA Officers for one year, beginning with election at the 2004 Annual Meeting and concluding at CalCPA's 2005 Annual Meeting:
Chair D. Paul Regan San Francisco Chapter
First Vice Chair Christopher T. Yahng East Bay Chapter
Treasurer David M. Cieslak Los Angeles Chapter
Immediate Past Chair of CalCPA serving for one year as a member of the CalCPA Board of Directors:
Steven H. Wimmers San Diego Chapter
CalCPA Vice Chairs, a two-year term, 2003-05:
Vice Chair Robert H. Jones East Bay Chapter
Vice Chair Teresa C. Mason San Francisco Chapter
CalCPA Vice Chairs, a two-year term, elected at the 2003 Annual Meeting for 2004-06:
Vice Chair Marc G. Parkinson Silicon Valley San Jose Chapter
Vice Chair Dennis A. Young Peninsula Silicon Valley Chapter
Member-At-Large of the Board of Directors appointed from the CalCPA membership for 2004-06:
Member-At-Large of the Board of Directors appointed from the CalCPA membership for 2003-05:
Ted C. Mitchell San Francisco Chapter
Members of the Board of Directors elected from and by the CalCPA Council for 2004-06:
Members of the Board of Directors elected from and by the CalCPA Council for 2003-05:
Michael M. Eisenberg Los Angeles Chapter
Kendall Wheeler Fresno Chapter
Council Member-At-Large elected at the 2003 Annual Meeting for 2003-05:
Karen R. Goodfriend Peninsula Silicon Valley Chapter
Robert W. Peck Orange County/Long Beach Chapter
Jerry Sample San Francisco Chapter
Council Member-At-Large elected at the 2004 Annual Meeting for 2004-06:
Loretta Doon Peninsula Silicon Valley Chapter
Mitchell Freedman Los Angeles Chapter
Steven E. Kramer San Diego Chapter
The following CalCPA members have been elected by their chapters as representatives, from that chapter, to CalCPA's Council. Chapter representatives on CalCPA's Council may serve either a one- or a two-year term. Terms are effective from, and end upon, CalCPA's Annual Meeting. Numbers in brackets after chapter names indicate the total number of chapter representatives to CalCPA's Council, based on chapter membership. State committee chairs are appointed by the CalCPA Chair, and section chairs elected by the section.
BAKERSFIELD CHAPTER 
B. Marie Ebersbacher 2004-05 1st year of 1-year term
Glenn A. Imke 2004-05 1st year of 1-year term
CENTRAL COAST CHAPTER 
Margaret S. Hesse (Peggy) 2003-05 2nd year of 2-year term
Sandra M. McNeil 2004-06 1st year of 2-year term
CHANNEL COUNTIES CHAPTER 
Joseph M. Lanza 2003-05 2nd year of 2-year term
Michael C. Eulau 2004-06 1st year of 2-year term
EAST BAY CHAPTER 
John E. Benson 2004-05 1st year of 1-year term
Robert J. Healy 2004-05 1st year of 1-year term
Henry C. Levy 2004-05 1st year of 1-year term
FRESNO CHAPTER 
Wayne D. Dill 2003-05 2nd year of 2-year term
Fausto Hinojosa 2004-06 1st year of 2-year term
INLAND EMPIRE CHAPTER 
Bruce A. Gray 2004-06 1st year of 2-year term
Chad A. Porter 2004-06 1st year of 2-year term
LOS ANGELES CHAPTER 
James P. Fastovsky 2003-05 2nd year of 2-year term
Timothy J. Good 2003-05 2nd year of 2-year term
Linda L. Heineman 2003-05 2nd year of 2-year term
Larry E. Russell 2003-05 2nd year of 2-year term
Gregg R. Wind 2003-05 2nd year of 2-year term
Geoffrey Bremer 2004-06 1st year of 2-year term
Joel H. Framson 2004-06 1st year of 2-year term
Barbara A. Rosenbaum 2004-06 1st year of 2-year term
Martin D. Seiden 2004-06 1st year of 2-year term
Gary L. Finkel 2004-06 1st year of 2-year term
ORANGE COUNTY/LONG BEACH CHAPTER 
Patrick D. Rogan 2003-05 2nd year of 2-year term
Leonard C. Wright 2003-05 2nd year of 2-year term
Eduardo L. Jordan 2004-06 1st year of 2-year term
Michael P. Klarin 2004-06 1st year of 2-year term
Wendy Richards 2004-06 1st year of 2-year term
PENINSULA SILICON VALLEY CHAPTER 
Andrew N. Newman 2004-05 1st year of 1-year term
Roger E. Stroud 2004-05 1st year of 1-year term
John P. Ying 2004-05 1st year of 1-year term
SACRAMENTO CHAPTER 
Marylou R. Robken (Lou) 2003-05 2nd year of 2-year term
Stuart E. Robken 2003-05 2nd year of 2-year term
Joseph H. St. Angelo 2004-06 1st year of 2-year term
SAN DIEGO CHAPTER 
Joan L. Alleckson 2003-05 2nd year of 2-year term
Thomas M. Dalton 2003-05 2nd year of 2-year term
Nai Y. Hwang 2004-06 1st year of 2-year term
Jeanne A. Shannon 2004-06 1st year of 2-year term
SAN FRANCISCO CHAPTER 
Joseph C. Bunker 2003-05 2nd year of 2-year term
Vanessa J. Hill 2003-05 2nd year of 2-year term
Andrea G. Cope 2004-06 1st year of 2-year term
Robert R. Cote 2004-06 1st year of 2-year term
John McWilliams 2004-06 1st year of 2-year term
SAN JOAQUIN CHAPTER 
Lisa J. Silva 2004-05 1st year of 1-year term
Thomas L. Vermeulen 2004-05 1st year of 1-year term
SILICON VALLEY SAN JOSE CHAPTER 
Perry J. Forschino 2004-05 1st year of 1-year term
Michael C. Gray 2004-05 1st year of 1-year term
Daniel D. Morris 2004-05 1st year of 1-year term
VOTING MEMBERS OF THE COUNCIL FOR 2003-05, A TWO-YEAR TERM, BY VIRTUE OF SERVING AS A STATE COMMITTEE CHAIR:
Accounting Education Janice P. Carr (voting co-chair)
Andrew H. Barnett (non-voting co-chair)
Accounting Principles & Auditing Standards David P. Tuttle
Amicus Curiae Donald L. Gursey
Audit Marcia J. Hein
Bylaws Gregory M. Burke
Communications Advisory Mitchell Freedman
Estate Planning Timothy J. Anderson
Financial Literacy Michael M. Eisenberg
Membership Mark E. Dauberman
Members in Industry Paul K. Herrerias
Members Insurance & Benefits Florence J. Rust (voting co-chair)
Diane L. Sandigo (non-voting co-chair)
Peer Review James N. Kennedy
Personal Financial Planning Daniel C. Thomas
Professional Conduct Curtis R. Eakin
Technology Susan E. Bradley
VOTING MEMBERS OF COUNCIL FOR 2004-05, A ONE-YEAR TERM, BY VIRTUE OF SERVING AS A STATE COMMITTEE CHAIR:
CEO Goals & Performance D. Paul Regan (as Chair)
Distinguished Service Award James B. Kuhn
Finance David M. Cieslak (as Treasurer)
Global Opportunities Robert E. Nilssen
Nominations David L. George
VOTING MEMBERS OF COUNCIL FOR 2004-06, A TWO-YEAR TERM, BY VIRTUE OF SERVING AS A STATE COMMITTEE CHAIR:
Awards & Recognition Florence J. Rust
California Municipal Accounting Michael C. Moreland
Government Relations Robert A. Petersen
Harold S. Schultz
Governmental Accounting & Auditing Richard A. Teaman
Human Resources Susan B. Numair
Leadership Development Harold S. Schultz
Management Consulting Services Mark H. Fowler
Management of an Accounting Practice Joseph C. Kovar
VOTING MEMBER OF COUNCIL FOR 2004-06, A TWO-YEAR TERM, BY VIRTUE OF SERVING AS A SECTION CHAIR:
Litigation Sections Andrew M. Mintzer
Respectfully Submitted, 2003 Nominations Committee:
Donald L. Gursey, Chair
David L. George, Vice Chair
Patrick W. Paggi, Bakersfield
Jeanne A. Potter, Central Coast
Diane E. Wondolowski, Channel Counties
Jeanne C. Laye, East Bay
Wayne Dill, Fresno
Jessie C. Powell, Inland Empire
Barbara A. Rosenbaum, Los Angeles
Eduardo L. Jordan, Orange County/Long Beach
Andrew M. Newman, Peninsula Silicon Valley
Gregory M. Burke, Sacramento
John C. Kennerson, San Diego
Paul K. Herrerias, San Francisco
Linda B. Williams, San Joaquin
Dennis R. Brach, Silicon Valley San Jose
Andrew Mintzer, Los Angeles (02-04)
Larry Russell, Los Angeles (02-04)
Annise Brokstein, East Bay (03-05)
Ben Mozzetti, Silicon Valley San Jose (03-05)
Stu Robken, Sacramento (03-05)
2004-05 CalCPA Officer Candidates
D. Paul Regan, CPA, CFE
President, Chairman, Hemming Morse Inc., CPAs
Current: CalCPA Board of Directors, first vice chair; CalCPA Council; CalCPA Litigation Sections chair; member of the Economic Damages Section; AICPA Council; member of the Association of Certified Fraud Examiners.
Past: California CPA Education Foundation president; California CPA Education Foundation first vice president; California CPA Education Foundation treasurer; CalCPA Board; CalCPA Litigation Sections vice chair; Economic Damages Section chair; CalCPA Quality Control Committee; Litigation Services Conference chair; Economic Damages Conference Planning Committee; Advanced Litigation Forum Planning Committee; Advanced Litigation Forum chair; AICPA Litigation and Dispute Resolution Services Subcommittee; AICPA National Economic Damages Committee chair; AICPA Auditing Standards Board's National Computer Audit Subcommittee; Western Association of Accounting Firms Audit and Accounting Committee chair; editor of the Western Association of Accounting Firms Audit and Accounting Manual; member of the American Arbitration Association National Panel of Arbitrators.
First Vice Chair
Christopher T. Yahng, CPA
Co-owner, BayCPA, Benson & Yahng
Current: CalCPA Board of Directors, vice chair; CalCPA Council; East Bay Chapter Board.
Past: CalCPA MAP Committee; CalCPA Personal Financial Planning Committee; CalCPA Membership Committee; CalCPA Global Opportunities Committee; CalCPA Professional Conduct Committee; CalCPA Globalization Task Force; CalCPA Diversity Task Force; East Bay Chapter president; East Bay Chapter secretary; East Bay Chapter treasurer; East Bay Chapter MAP Committee chair; East Bay Chapter Taxation Committee; East Bay Chapter Nominations Committee; East Bay Chapter Scholarship Committee.
Marc Parkinson, CPA
Managing Partner, Petrinovich Pugh & Co.
Current: California CPA Education Foundation Board of Trustees, past president; CalCPA Dues Task Force, chair; San Jose Chapter.
Past: CalCPA Council; San Jose Chapter president; California CPA Education Foundation trustee; California CPA Education Foundation president.
Dennis Young, CPA
Managing Director, American Express Tax & Business Services
Current: CalCPA Finance Committee; CalCPA Accounting Education Committee.
Past: CalCPA Board of Directors; CalCPA Audit Committee; CalCPA Committee on Careers in the Accounting Profession; CalCPA Accounting Education Committee; Silicon Valley Peninsula Chapter president; California CPA Education Foundation trustee; California CPA Education Foundation president; AICPA Council; AICPA Education Executive Committee.
David Cieslak, CPA, CITP, GSEC
Principal, Information Technology Group, Inc.
Current: CalCPA Council; CalCPA Government Relations Committee; CalCPA Technology Committee; CalCPA Westside Technology User Group; AICPA Top Technologies Committee; AICPA IT Executive Committee; California CPA Editorial Advisory Board.
Past: CalCPA Nominations & Leadership Development Committee; CalCPA Council member at large; California CPA Education Foundation president; AICPA IT Practices Subcommittee; AICPA Vision Project.
CalCPA Bylaws Committee Report
To: Members, California Society of CPAs
Re: Bylaw Amendments
From: Steven H. Wimmers
Chair, California Society of CPAs
As successive CalCPA chairs, Nancy Wheeler-Chandler and I appointed a Bylaws Committee before the beginning of my term. We saw a need for a state committee rather than a task force because a committee always would be available to review the bylaws, consider and review member requests for changes, and maintain Bylaws that work for CalCPA, the members, and that meet the rules of the California Corporations Code. CalCPA's Board of Directors authorized this committee's formation after the Bylaws Implementation Task Force was dissolved.
We appointed Gregory M. Burke as chair because of his experience with CalCPA's Bylaws, his service on the Bylaws Task Force, which I chaired, his methodical approach to process, his open mindedness and consideration of all ideas, and his ability to engage all view points and build consensus. I am pleased with the committee he assembled, the seriousness in which the committee undertook their work, and the recommendations the committee made to CalCPA Council.
Council approved the proposed bylaw amendments at our January 2004 council meeting, and I encourage you to approve the bylaw amendments that follow, which have been deliberated at the committee, board and council levels, and to concur with the recommendations of your elected governance body.
To: Members, California Society of CPAs
Re: Bylaw Amendments
From: Gregory M. Burke
Chair, Bylaws Committee
It is my pleasure to serve as Bylaws Committee chair. The committee members are S. Thomas Cleveland, Melissa A. Fortune, Pamela S. Kelty, Ted C. Mitchell, David M. Sacarelos, Susan B. Waters and Gregg R. Wind, with staff liaison Maria N. Nazario. Our mission statement is: Responsible for monitoring, reviewing, and recommending updates to CalCPA's Bylaws.
The committee brings together diverse backgrounds and experiences including: a past CalCPA president, several past chapter presidents, representatives from both small and large chapters and firms, an Education Foundation Board of Trustees' member, two board members, and two certified association executives experienced in nonprofit bylaws and governance.
In September 2003, the committee met to review the bylaws and address items that were submitted by individual members, committees and chapters. Subsequently we met by conference call five times. The committee thoroughly read the bylaws to identify additional areas for consideration. The committee engaged the subjects fully, researched the issues, reviewed changes from all angles, and assessed the impact of the changes on CalCPA members and member groups.
At times there were divergent opinions, but after thorough discussion and full consideration, consensus was reached in all areas. The committee unanimously approved all recommendations. The Bylaws Committee recommendations were approved by CalCPA's Board of Directors and then by CalCPA Council Jan. 9, 2004.
Following are the bylaw articles that were reviewed, along with discussion points, and recommendations. Our report is segregated into two sections: 1) bylaw amendments approved by council and for member approval at the 2004 Annual Members Business Meeting; and 2) amendments that were approved by CalCPA Council and do not require member approval.
SECTION 1: BYLAW AMENDMENTS FOR MEMBER APPROVAL AT ANNUAL MEETING ITEM #1--Article II, (7)--Non-Payment of Dues
Currently, member dues are due and payable May 1. Dues statements are sent in March. Notice of dues delinquency is sent 60 days after dues should have been paid. Members now have a total of 180 days, from May 1 to Nov. 1, to pay their dues before being terminated. This equates to six months of free service should they decide not to renew, including: purchasing the Education Foundation VP card at a discount, attending chapter meetings and receiving publications. CalCPA incurs costs to provide these services as well as administrative costs related to issuing repeated dues statements and telemarketing. We propose the reduction of time to 30 days past due for a notice of delinquency and 60 days past due for termination of membership. Members will still have 120 days from the time bills are mailed and 30 after the due date to pay their dues and keep their membership current.
ITEM #2--Article XII--Amendments:
1) Proposals for Amendments by CPA members
2) Voting on Amendments at Annual Meeting or Special Meeting (see Section 3)
3) Voting on Amendments by Ballot
These three items are inter-related. The committee had lengthy discussions regarding the issues, members' perspectives, and a proposal from the Orange County/Long Beach, San Diego and Sacramento chapters for the committee to evaluate changing this article.
Currently the bylaws provide for 50 members to initiate a petition to amend the bylaws. This applies both to articles requiring membership approval and those articles that CalCPA Council can amend on their own, except to the extent member approval is required pursuant to Section 7150 of the California Corporation Code. Article XII should provide for a balance between: 1) the members' ability to amend the bylaws if a large group believes they need to be amended and feel they have not been heard through the normal bylaw amendment processes; and 2) the protection of the rights of the majority, by a) ensuring that the established process for bylaw amendments is the first course of action, and b) requiring a consensus from a significant number of members to indicate the substantive nature of the issue. A small number of members should not be able to change important aspects of the CalCPA Bylaws without proper fact gathering, deliberation and consideration by the organization's governing body. Concerns have been expressed that the CalCPA Bylaws will not be able to be changed if the number of members required to sign a petition, or to vote on a petition is increased. However, amending the bylaws through the normal processes remains the same, and the increase in numbers would protect the rights of the majority of members rather than harm them, because it would prevent the small minority from changing the bylaws through petition, thereby affecting the rights of all members. CalCPA Council is granted the right to amend many articles of the bylaws that provide the basis for CalCPA operations. Additionally, the Bylaws Committee is responsible for clarification and review of the bylaws, proper deliberation of issues brought to them, review by the board and council before items are sent to the membership for approval or are amended by council. The committee recommends these changes and stresses that this change is only for bylaw amendments done by petition. There are still multiple avenues, for any one member or member group to bring forth a bylaw amendment request by going directly to the Bylaws Committee, or through their chapter, a state committee, the board or council.
ITEM #3--ARTICLE XIV--Appointment and Nomination of AICPA Representatives
To implement this article, the committee reviewed it to see if any "clean-up" language was necessary, to see if clarification of the processes outlined was needed and to review the intent of the article. After review, it was noted that items (3) and (4), contradicted items (1) and (2).
The committee recommends replacement of this article, in total, with new language that is clearer, yet preserves the intent of the petitioners who brought this article forward.
SECTION 2: AMENDMENTS MADE BY CALCPA COUNCIL: MEMBER APPROVAL NOT REQUIRED
ITEM #1--The Phrase "In Good Standing"
The committee discussed the use of the phrase "in good standing" throughout the bylaws. By virtue of being a member it signifies that you are in good standing, otherwise you would not be a member. The Bylaws were amended to delete this repetitive and unnecessary phrase.
ITEM #2--Article II, (2)--Members
Council adopted technical changes to clarify the process by which members join CalCPA.
ITEM #3--Article VI, (1), (a), (1)--Chapter Representatives to CalCPA Council
The council amended the bylaws to clarify that only CPA members would be counted for the purpose of determining chapter representation on the council.
ITEM#4--Article VIII - Officers, (3)--Vacancy
The bylaws were amended to state that officer vacancies shall be filled by the chair of CalCPA, subject to approval by the Board of Directors.
ITEM #5--Article XIII--Nominations Committee
The bylaws were amended to separate the nominating function from the leadership development function, resulting in a committee name change.
ITEM #6--Article XIII, (6)--Nominations by Members
The bylaws were amended to clarify the election process.
The Bylaws Committee also reviewed items for which it did not recommend bylaw changes. They included the appointment of inspector of elections, the state committee and section chair appointment process, other CalCPA chair appointments and election procedures.
The Bylaws Committee and CalCPA Council dutifully present items 1-3 of Section 1 of this report, as amendments to CalCPA's Bylaws, to the membership for approval. Proposed bylaw changes are indicated as follows: new language--italics, language to be removed--[begin strikethrough] strikethrough[end strikethrough]. It has been our pleasure to assist in the CalCPA governance process.
If you have any questions, please contact me at (916) 448-2460 or firstname.lastname@example.org.
Articles of Incorporation
ARTICLES OF INCORPORATION of [begin strikethrough]THE[end strikethrough] CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS KNOW ABOVE BY THESE PRECEPTS:
That we, the undersigned, a majority of whom are citizens and residents of the State of California, have this day voluntarily associated ourselves together for the purpose of forming a corporation under the laws of the State of California.
AND WE HEREBY CERTIFY:
First: That the name of said corporation shall be [begin strikethrough] THE[end strikethrough] CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS.
Second: That the purposes for which it is formed are: To advance the science of accountancy; to encourage the maintenance of high professional standards for the Certified Public Accountant; to cultivate cordial relationships among practicing accountants; to promote a better lay understanding of the services rendered by Certified Public Accountants; and to act in a representative capacity for the profession.
[begin strikethrough]Third: That the place where the principal business of said corporation is to be transacted in the City of Palo Alto, County of Santa Clara, State of California.[end strikethrough]
[begin strikethrough]Fourth:[end strikethrough] Third: That the term for which said corporation is to exist shall be perpetual.
[begin strikethrough]Fifth:[end strikethrough] Fourth:[begin strikethrough]That the number of directors or trustees of said corporation shall not exceed eleven. The number of directors and trustees may be changed by a by law, the authority for which hereby expressly conferred.[end strikethrough] The number of directors and council members shall be stated in the bylaws.
[begin strikethrough]Sixth:[end strikethrough] Fifth: There shall be no capital stock.
[begin strikethrough]Seventh:[end strikethrough] Sixth: This corporation is formed subject to all the rights and privileges accorded under Title XII, Part IV, Division I, of the Civil Code.
CalCPA Proxy Form
Annual Members Business Meeting; Friday, July 16, 2004; Caesar's Palace, Las Vegas, Nevada
The special section of the May 2004 issue of California CPA that includes the Notice of the Annual Members Business Meeting and proposed changes to CalCPA Bylaws starts on Page 34. This proxy may be copied.
Select only one of the following options.
Option 1: If you wish to use this proxy as an absentee ballot, select Option 1. By completing this section, you are assigning your proxy to Steve Wimmers, chair, or such other person as he may designate, and such proxyholder is required to vote your proxy exactly as you have indicated.
Option 2: If you wish to assign your voting rights to another person, select Option 2.
OPTION 1--The undersigned member of The California Society of Certified Public Accountants (CalCPA) hereby constitutes and appoints Steve Wimmers, or such other person as he may designate, as the attorney-in-fact and proxy of the undersigned, with full power of substitution, for and in the name of the undersigned to attend the Annual Members Business Meeting of CalCPA described above, and any adjournment or postponement thereof, and to exercise the voting rights which the undersigned would be entitled to exercise if personally present with respect to the matters set forth below.
This Proxy, when properly executed, will be voted on in the manner directed herein by the undersigned.
1. Proposal to Approve Minutes of 2003 Annual Members Business Meeting
2. Bylaw Amendments
Item #1 Proposal to Approve the Bylaw Changes to Article II--Nonpayment of Dues
Item #2 Proposal to Approve the Bylaw Changes to Article XII--Amendments
Item #3 Proposal to Approve Bylaw Changes to Article XIV--Appointment and Nomination of AICPA Representatives.
3. Proposal to Amend Articles of Incorporation
OPTION 2--The undersigned member of The California Society of Certified Public Accountants (CalCPA) hereby constitutes and appoints as attorney-in-fact and proxy for the undersigned, with full power of substitution, for and in the name of the undersigned to attend the Annual Members Business Meeting of CalCPA described above, and for adjournment or postponement thereof and to exercise all voting rights of the undersigned which the undersigned would be entitled to exercise if personally present for the purpose of: 1) acting on the proposal to approve minutes of the 2003 Annual Members Business Meeting; 2) acting on the proposal to amend the Bylaws of CalCPA, and 3) acting on the proposal to amend the Articles of Incorporation.
Please sign this proxy exactly as your name appears on the CalCPA membership roles and date this proxy. This proxy must be received in Redwood City not later than 3 p.m., July 12, 2004 or at the commencement of the Annual Members Business Meeting to be held July 16, 2004 at 10 a.m. Any proxy form received after that time will not be valid for the meeting. Documents may be received via U.S. Mail, hand delivery or fax to:
Lisa McTaggart; CalCPA;
1235 Radio Road; Redwood City, CA 94065-1217;
Fax: (650) 802-2661
Please Check One:
I have selected Option 1--
I have selected Option 2--
ARTICLE I--Name and Purpose
(1) Name. The name of this organization is The California Society of Certified Public Accountants, hereinafter called CalCPA.
(2) Purposes. CalCPA is established to advance the profession of accountancy in the state of California; to encourage the maintenance of high professional standards for the certified public accountant; to cultivate a cordial relationship among practicing accountants; to promote a better lay understanding of the services rendered by certified public accountants; and to act in a representative capacity for the profession.
(1) Classes of Members. Membership in CalCPA shall consist of four classes, namely, CPA members, student members, candidate members, and honorary members. In addition, pursuant to Section (4) of this Article II, the CalCPA Council may create a class of persons associated with CalCPA who shall hold the title of associate member.
(2) Members. Any person holding a certificate from the state of California as a Certified Public Accountant and any person who is a resident of California and who holds a certificate or similar document as a Certified Public Accountant of another state or political subdivision of the United States is eligible for CalCPA membership. Such applicant shall be admitted to membership in CalCPA upon receipt of a completed membership application and verification that the candidate has satisfactorily met all qualifications for membership as described in these bylaws.
(3) Student and Candidate Members. Any (1) student, or (2) any person who presents written notification from the California Board of Accountancy of qualification to sit for the examination for certified public accountant, may be admitted to membership in CalCPA. Such student/candidate members shall be required to pay dues, as established by the CalCPA Council, and they shall not be eligible to hold office or to vote on any matters, but all other privileges of CalCPA shall be extended to them. The CalCPA Council may establish policy for communication of this class of membership to the general public and acceptance and use of those standards shall be a requirement of membership.
(4) Associate Members. The CalCPA Council may, by resolution, create and establish criteria for a class of persons associated with CalCPA who shall have the title of "associate members" of CalCPA. Such associate members may not be members within the meaning of "members" of this Article II and shall not be eligible to hold office or to vote on any matters, but all other privileges of CalCPA shall be extended to them. The CalCPA Council shall have the right to establish the rights of such associate members and the dues or other consideration to be paid by such associate members. The CalCPA Council may establish policy for the communication of the rights of associate members to the general public and acceptance and adherence to those standards shall be a requirement for a person to be granted the title of associate member.
(5) Honorary Members. Any person, who in the opinion of the CalCPA Council is distinguished in the profession of accountancy, but who is not eligible for membership, may, upon unanimous vote of the council members duly assembled at a meeting pursuant to the bylaws, be elected as an honorary member. Such honorary members shall not be required to pay initiation fees or other dues, nor shall they be eligible to hold office or to vote on any matters, but all other privileges of CalCPA shall be extended to them.
(6) Requirements for Retention of Membership. Membership classes other than honorary members of CalCPA shall pay dues as established by the CalCPA Council, and comply with these bylaws and the Rules of the CalCPA Code of Professional Conduct.
(7) Nonpayment of Dues. If a CPA member, student or candidate member, or associate member shall neglect to pay any dues, assessments or indebtedness to CalCPA or a chapter, notification of such delinquency shall be given to such CPA member, student or candidate member, or associate member by the chair of the board of CalCPA 60 30 days after said dues, assessments or other indebtedness shall be payable. If a person in any of the membership classes, except honorary members, does not pay the delinquent dues prior to 180 60 days after said dues shall be payable, the person's membership shall be terminated.
(8) Reinstatement. Any person whose membership in any of the membership classes, except honorary members, has been terminated for nonpayment of dues, assessments or other indebtedness, may be reinstated upon payment of said dues, assessments or other indebtedness.
(9) Resignation. The resignation of a member shall be in writing, or as prescribed by the CalCPA Council and sent to CalCPA's headquarters office.
(10) Resignation, Suspension and Reinstatement of Members under Charges or Complaints. A person whose resignation was accepted, or whose suspension became effective when the member was under investigation by the California Board of Accountancy (CBA), or was the object of a complaint under the bylaws or the Code of Professional Conduct of either CalCPA or CBA, will not be eligible for reinstatement until the case is resolved.
(11) Complaint Against Member. Whenever a member of CalCPA shall be alleged to have violated these CalCPA Bylaws, the California Board of Accountancy rules, or similar rules or regulations of any state in which such member is licensed, or the CalCPA Code of Professional Conduct, such complaint shall be processed in accordance with policies and procedures adopted by the CalCPA Council. The Committee on Professional Conduct of CalCPA is hereby empowered to carry out these policies and procedures unless the CalCPA Council makes an alternative determination.
(12) Disciplinary Suspension and Termination of Membership. Membership in CalCPA shall be suspended should there be filed with the secretary of CalCPA a judgment of conviction imposed upon any member for:
(a) A crime defined as a felony (or its equivalent) under the law of the conviction jurisdiction;
(b) The willful failure to file any income tax return which the member, as an individual taxpayer, is required by law to file;
(c) The filing of a false or fraudulent income tax return on the member's or a client's behalf; or
(d) The willful aiding in the preparation and presentation of a false and fraudulent income tax return of a client.
Such membership shall be terminated upon the similar filing of a final judgment or conviction.
Membership in CalCPA shall be suspended should a member's certificate as a Certified Public Accountant, or license, or permit to practice as such, or to practice public accounting be suspended as a disciplinary measure by a state board of accountancy, or its equivalent, but such suspension of membership in CalCPA shall terminate upon reinstatement of the certificate. Membership in CalCPA shall be terminated should such certificate, license, or permit be revoked, withdrawn as a disciplinary measure or be canceled by the said state board of accountancy.
(13) Sanctions Against Members for Other Reasons. Any member renders himself or herself liable to expulsion, suspension or lesser sanctions if the member:
(a) Infringes or violates any of these bylaws or the CalCPA Code of Professional Conduct or similar rules or regulations of any state in which such member is licensed or knowingly aids or abets any other persons in any transgression thereof;
(b) Is declared by court of competent jurisdiction to have committed any fraud; or
(c) Is declared by a competent court to be insane or otherwise incompetent; or
(d) Has a certificate as a Certified Public Accountant revoked or withdrawn for cause by authority of any state or territory of the United States or the District of Columbia.
(14) Enforcement Procedures. Pursuant to the bylaws and the rules of CalCPA Code of Professional Conduct, the CalCPA Council will establish policies and procedures by which complaints against members shall be investigated. Persons belonging to any class of membership may request copies of CalCPA's Bylaws and Code of Professional Conduct, or membership policies and procedures from CalCPA's headquarters office.
(15) Certificate of Membership. The CalCPA Council shall cause a certificate of membership, in such form as it may prescribe, to be issued as a matter of course to each person admitted to membership. Membership certificates issued by CalCPA shall state on the certificate that CalCPA is a nonprofit mutual benefit corporation which may not make distributions to its members except upon dissolution. Upon termination of any member for disciplinary reasons or by resignation of any member under charges or complaints, the certificate of membership shall be returned to CalCPA for cancellation.
(16) Termination of Membership. A member who ceases to be a member of a chapter shall thereupon cease to be a member of CalCPA.
ARTICLE III--Fees, Dues & Assessments
(1) Dues. (Annual) Annual dues shall be paid to CalCPA. The CalCPA Council shall determine, by at least an affirmative majority vote of those present, the annual dues which shall be paid by each member in accordance with such classifications as it determines appropriate, and may require dues of a different amount for each class so created.
(2) Dues. (Payments in Advance) Any member who shall have attained the age of 55, and shall pay to CalCPA the amount of 10 years dues in advance, shall be relieved of further payment of dues. Any member who shall have attained the age of 60, and shall pay to CalCPA the amount of five years dues in advance, shall be relieved of further payment of dues. The payments referred to in this paragraph shall be computed at the highest rate of annual dues in effect at the time of payment.
(3) Fiscal Year. The fiscal year of CalCPA shall begin on May 1 and shall end April 30 of the succeeding calendar year. Membership dues are payable May 1. Dues of persons becoming members after May 1 shall be prorated over the remainder of the fiscal year.
(4) Initiation Fees, Administrative Fees or Other Fees. The Council shall prescribe the amount of initiation fee, administrative fee or other fee, if any, which applicants for membership shall pay.
(5) Dues. (Member Resigning) If any member shall have registered a resignation, and if said resignation shall not have been accepted by CalCPA prior to the beginning of the fiscal period next succeeding the date of presentation of the said resignation, such member shall not be liable for any dues beginning with such succeeding fiscal period unless, after the commencement of such fiscal period, the resignation shall have been withdrawn, in which instance, the dues shall become due and payable in the same manner as if the resignation had not been requested. This provision shall not be a waiver of any dues that may have become due and payable in accordance with these bylaws.
(6) Dues. (Disciplinary Suspension) Any CPA member suspended under Article II, Section (10), (11), (12) or (13) shall not be liable for the payment of dues accruing during the period of such suspension.
(7) Assessments. (Proposed) The CalCPA Council shall have the right to propose assessments, provided such action shall not be taken unless notice thereof shall have been incorporated in the notice for the meeting at which the assessment is proposed. If such proposal is approved by the majority of the members present, the secretary shall send a notice to that effect to the president of each chapter, who shall thereupon call a meeting of the chapter over which the president presides, setting forth the proposed action of CalCPA. The votes cast for and against the proposal by the members present at such meetings shall be forwarded to the secretary of CalCPA within 30 days of notice to the chapters. Alternatively, the CalCPA Council may conduct a written ballot of the entire membership of the chapters, under rules established by the CalCPA Council. The CalCPA Council shall then be governed by the majority of votes reported by the chapters, and if carried, such assessments shall thereupon be levied and collected by CalCPA. Honorary members and members who have been relieved of further payment of dues pursuant to Section (2) of this Article shall be exempt from the payment of any assessment. Nothing herein shall restrict the power of a chapter to levy assessments for its particular use, provided notice is given to the members of the chapter of such proposed action to be taken at a chapter meeting.
(8) Refunds. Any member who shall have resigned shall not be entitled to a refund of any dues paid except dues which may have been paid for a fiscal period succeeding the period in which such resignation shall have been presented.
(9) Cancellations. In meritorious individual cases, the board of directors of a chapter, may order cancellation of any dues, assessments or other indebtedness of the member, including any dues, assessments or other indebtedness of a member seeking reinstatement after termination of membership.
(1) Formation of Chapters. Chapters of CalCPA may be formed in any city or area within the state of California whenever there are 100 or more members of CalCPA, or 100 or more Certified Public Accountants eligible for membership resident in such area, or who have their principal offices in such area. Prior to the date of granting a chapter charter, the CalCPA Council shall require the proposed chapter to function successfully for two years as an area group related to a chapter already chartered. The organization and function of an area group shall be in accord with procedures adopted by the CalCPA Council. Upon compliance with all the requirements under these bylaws, CalCPA may grant a chapter charter to such area group.
(2) Membership in Specific Chapter. Each member of CalCPA shall belong to a primary chapter. A member may belong to multiple secondary chapters. For the purposes of the chapter membership count for determining chapter representatives to council, a member will be counted only in their primary chapter. Leadership opportunities for secondary chapter membership shall be determined by each chapter. A member may change his or her primary chapter membership.
(3) Revocation of Chapter Charter. If at any time the number of members in a chapter shall fall below the required number of members as provided elsewhere in this article, and such number of members in the chapter shall not be brought up to such required number within six months after written notice thereof to its secretary by the secretary of CalCPA, then such chapter may be subject to suspension or revocation of its charter as the CalCPA Council may determine. Upon suspension or revocation of its charter, all rights and privileges of the chapter shall cease. Members of a chapter whose charter has been revoked or suspended shall transfer to other chapters in accordance with the provisions of Section (2) of this Article.
(4) Reinstatement of Charter. A chapter thus having been deprived of its charter may be reinstated by the CalCPA Council upon compliance with the requirements of these bylaws.
(5) Limitation of Chapter Communication. No chapter or chapter committee, except by express written permission of the chair of the CalCPA Board, shall communicate with, (a) any federal or state governmental body, bureau, commission, or unit, concerning matters affecting the profession in California as a whole, or (b) any national or state professional society, except in matters relating to the dissemination of general information to the public pursuant to plans by such national or state professional society, and except in general routine matters.
(6) Chapter Bylaws. Each chapter shall be self-governing, but no chapter may have or adopt bylaws which are in conflict with the Bylaws of CalCPA. Chapter Bylaws and any amendments thereto or changes therein shall not be effective unless and until ratified by the CalCPA Council. Any bylaws of a chapter inconsistent with these bylaws shall be declared void by the CalCPA Council.
ARTICLE V--Meetings of the Membership of CalCPA
(1) Annual Meeting. There shall be an Annual Meeting of CalCPA held within 120 days after fiscal year end on such day and at such place, or places, as the CalCPA Council shall designate.
(2) Special Meetings. Special meetings may be called at any time by the chair of the CalCPA Board, or by a majority of the CalCPA Council, or shall be called by the secretary of CalCPA upon written request of not less than 125 members of CalCPA entitled to vote, to be held at such place as CalCPA shall designate. Any such special meeting shall be held at a time fixed by the CalCPA Board not less than 30 days or more than 90 days after receipt of the request for the meeting. At such special meeting no business shall be transacted except such as shall be specified in the call thereof.
(3) Quorum. At any meeting of the membership of CalCPA, the presence of 50 members in person, or by such other means as determined by CalCPA Council, constitutes a quorum. If no quorum shall be present within 30 minutes after the time appointed for a meeting, such meeting shall be considered adjourned.
(4) Adjournment. The members present may adjourn the meeting to be reconvened at a specified date, and the secretary is required to send to all members of CalCPA notice of such adjournment and said new meeting date.
(5) Notice of Meetings. Written notice of all meetings of the members of CalCPA shall be sent to every member at the member's registered address not less than 30 or more than 90 days prior to the date of the meeting. The notice shall state the matters to be voted upon at the meeting. CalCPA shall determine how notice is to be given to members consistent with applicable legal requirements.
(6) Record Date. The CalCPA Council shall determine the record date for the purpose of determining the members entitled to notice of, and to vote at a meeting as provided by law.
(7) Voting. A vote shall be taken on each motion or resolution at each meeting, and an affirmative majority of the votes cast in person or by proxy shall be sufficient for the adoption of any motion or resolution, except as otherwise provided in these bylaws. The members present at any meeting, or the CalCPA Council or the CalCPA Board of Directors, may direct that a motion or resolution be submitted by mail, or by such other method as may be established by the CalCPA Board of Directors in conformity with applicable law to each member entitled to vote thereon, and that such vote thereon be taken in lieu of a vote at a meeting of CalCPA, as provided in Section (11) of this Article V.
(8) Proxies. All members of CalCPA shall be entitled to vote by proxy at any meeting, but no member may vote more than 10 such proxies at any meeting of the CPA members. All proxies must be in writing and must state the name of the member to whom the proxy is given.
(9) Suspended Members. A CPA member suspended for any cause shall not be qualified to vote on any matter of CalCPA.
(10) Inspectors of Election. The presiding officer at the Annual Meeting or at any meeting at which a member of the CalCPA Council is to be chosen or an officer elected shall appoint three inspectors, none of whom shall be an officer of CalCPA or member of the CalCPA Council or nominee as officer or member of the CalCPA Council. The inspectors of election shall determine the number of memberships outstanding, and the voting power of each, the number represented at the meeting, the existence of a quorum and the authenticity, validity and effect of proxies, receive votes, ballots or consents, hear and determine all challenges and questions in any way arising in connection with the right to vote, count and tabulate all votes or consents, determine when the polls shall close, determine the result and do such acts as may be proper to conduct the election or vote with fairness to all members. The candidate for office, or the candidates for membership on the CalCPA Council receiving the highest number of votes for the respective offices, as specified in Article VII and for the respective memberships on the CalCPA Council, as specified in Article VI (1) shall thereupon be declared elected by the presiding officer.
(11) Action Without Meeting. In addition to the procedures set forth in Section (7) of this Article, any action which may be taken at the Annual Meeting or at a special meeting of CalCPA members may be taken without a meeting if the CalCPA Council distributes a written ballot to every CPA member entitled to vote on the matter, in accordance with applicable law. Approval by written ballot pursuant to this section shall be valid only when the number of votes cast by ballot within 30 days of submission of the ballot equals or exceeds the quorum required to be present at a meeting authorizing the action, and the number of approvals equals or exceeds the number of votes that would be required to approve at a meeting at which the total number of votes cast was the same as the number of votes cast by ballot.
ARTICLE VI--CalCPA Council
(1) Representation on CalCPA Council. The governing body of CalCPA shall be the CalCPA Council. For purposes of the Corporations Code of the State of California (the "Code") and other applicable law, the CalCPA Council shall be deemed to be, and shall have all of the authority, power, rights and obligations of, a "Board" (as defined in Section 5038 of the Code), and the members of the CalCPA Council shall have all of the rights and obligations of members of such Board. The members of the CalCPA Council shall be set by the CalCPA Council as follows:
(a) Chapter representatives are to be determined by the following rules:
1. Each chapter shall be entitled to two CalCPA Council members, and one additional CalCPA Council member for every full 1000 CPA members, elected for one-year or staggered two-year terms, as specified in the chapter's bylaws.
2. The determination of the number of members in each chapter and the total number of elected CalCPA Council members under this paragraph shall be made as of April 30 of the year immediately preceding the year of election.
3. Chapter vacancies in the CalCPA Council, determined by the application of the above rules, shall be filled in accordance with chapter bylaws and no later than May 1 of each year. Positions authorized but not filled by this process, and subsequent vacancies in the year, shall be filled by appropriate chapter nomination in accordance with chapter bylaws and a vote of the Council at any regular meeting.
(b) Six CalCPA Council members elected at-large for staggered two-years terms by the members of CalCPA without regard to the chapter to which they belong, but with considerations for achieving diversity.
(c) The following officers of CalCPA shall automatically serve on the CalCPA Council so long as they serve in such position: chair of the board, first vice-chair, the four vice-chairs and the treasurer.
(d) The immediate past chair of the board shall automatically serve on the CalCPA Council so long as he/she serves in such position.
(e) The president of the California Certified Public Accountants Education Foundation shall automatically serve on the CalCPA Council so long as he/she serves in such position.
(f) State committee and section chairs shall automatically serve on the CalCPA Council so long as they serve in such position, subject to a six consecutive years term limit as any state committee or section chair.
(g) The ten past chairs of the board who served most recently shall automatically serve on the CalCPA Council.
(h) All members of the board shall also be members of the council.
(2) Non-voting Invited Guests. Non-voting invited guests at each regular CalCPA Council meeting shall be past chairs of the CalCPA Board who do not serve on the CalCPA Council, members of AICPA Council, speakers, active task force chairs, presenters, and others who shall be invited to attend CalCPA Council meetings from time to time. Such invited guests shall not be eligible to vote but may be permitted to speak and participate in the CalCPA Council meetings they attend.
(3) Service. No CalCPA Council members except for officers, past chairs of the CalCPA Board and state committee or section chairs may serve more than six consecutive years without at least a 365 consecutive day break in service. Service for more than 6 months in a term shall constitute a full year. (Effective July 2001)
(4) Vacancy. If a vacancy occurs due to death, resignation or removal of a CalCPA Council member, or for any other reason, the CalCPA Council shall appoint a member of CalCPA to fill the vacancy for the unexpired term; provided, however, that if the CalCPA Council position vacated is that of a voting member who holds office pursuant to Section (1)(a) of this Article, then the member appointed to fill the vacancy shall be from the same chapter with respect to which such vacancy exits.
(5) Removal from Office. Any CalCPA Council member who holds office pursuant to Section (1)(a) of this Article and who has missed two consecutive CalCPA Council meetings may be removed from office by his or her chapter in accordance with procedures determined by CalCPA Council. Any CalCPA Council member who holds office pursuant to Section (1)(b) of this Article and who has missed two consecutive CalCPA Council meetings may be removed from office at any duly held CalCPA Council meeting; provided that the action is documented in the notice of the meeting. Removal of a CalCPA Council member requires an affirmative majority vote of the members of the CalCPA Council present at a duly held meeting (not counting for this purpose the member who is the subject of the removal vote).
(6) Responsibilities of Council. The responsibilities of the CalCPA Council shall focus on strategic planning and policy making on behalf of the membership. Specifically, the CalCPA Council:
(a) Shall have the authority to establish policies and procedures of CalCPA and to enact resolutions binding upon the CalCPA Board of Directors, officers, state committees, sections and staff;
(b) Shall determine the desired outcomes for the success of CalCPA, including strategic planning, annual budgeting and promoting CalCPA to the public;
(c) Shall carry out CalCPA's mission in accordance with these bylaws;
(d) May delegate any of its responsibilities to the CalCPA Board of Directors except the appointment of a member to fill a vacancy on the CalCPA Council and except as may otherwise be provided by applicable law;
(e) Shall determine the role of the CEO; and
(f) Shall not alter, amend or rescind any resolution or motion duly adopted at any properly assembled meeting of the CalCPA membership in accordance with the bylaws.
(7) Conduct of Meetings.
(a) The CalCPA Council shall adopt rules and procedures for the conduct and transaction of its business at its meetings. A record shall be kept of all of the proceedings of each CalCPA Council meeting, in the form of minutes. The record of each meeting shall be available for inspection by any member of CalCPA at all reasonable times after it is compiled. The record of each CalCPA Council meeting shall also be posted to a CalCPA web site, which is available to all classes of membership of CalCPA only. The secretary of CalCPA shall timely distribute copies of the minutes of each CalCPA Council meeting to the members of the CalCPA Council.
(b) A majority of the members of CalCPA Council shall constitute a quorum for the transaction of the business of the CalCPA Council.
(c) A meeting may be adjourned and rescheduled to another time or place by vote of a majority of the CalCPA Council members present whether or not a quorum is present. If the postponement is for more than 24 hours, then notice of the new time or place shall be given to all members of the CalCPA Council, including those not present at the time of adjournment.
(d) Members of the CalCPA Council do not need to be physically present to participate in a meeting. The CalCPA Council shall establish rules for holding a duly noticed CalCPA Council meeting from site(s) remote from the main location. Members of the CalCPA Council participating from a remote site in accordance with such rules shall constitute presence. However, the remote meeting site must minimally provide that all participants are able to hear one another. Since there are limitations inherent in tallying and verifying votes at a remote site, unless otherwise determined by the CalCPA Council, each remote site shall be staffed by a member of CalCPA Council or staff.
(e) The CalCPA Council shall hold at least two regular meetings each year.
(8) Call for Meetings. The chair of the CalCPA Board or 15 members of the CalCPA Council acting as one may call a meeting of the CalCPA Council. The time and place of the meeting shall be specified in the call, which time shall be seven days or more after the notice is given. Notice shall be given to all members of the CalCPA Council using a method established by the CalCPA Council. The CalCPA Council may fix the time and place of regular meetings, and such meetings may be held at the time and place so fixed without further notice or call.
(9) Written Opinion of Members. The CalCPA Council, at any meeting of the CalCPA Council, may request a written opinion of the members of CalCPA.
(a) The secretary of CalCPA shall have CalCPA staff prepare the canvass to be sent out to members using procedures for delivery and return of the canvass that have been established by the CalCPA Council.
(b) The results of the canvas shall not be binding on the CalCPA Council.
(10) Removal. Council shall have the authority to remove any officer or member of the board by a two thirds vote of the council. Such removal may occur at a duly held meeting of the council.
Article VII--CalCPA Board of Directors
(1) Role and Responsibilities of the CalCPA Board of Directors CalCPA shall have a Board of Directors, but for the purposes of the Code and other applicable law, the CalCPA Board of Directors shall be deemed to be an executive committee of the CalCPA Council (rather than a "Board" within the meaning of Section 5038 of the Code). The CalCPA Board of Directors shall work at an operational level to carry out the strategies and policies set by the CalCPA Council and the membership. Specifically, and except for those matters that are exclusively reserved to the CalCPA Council as a "Board" within the meaning of Section 5038 of the Code, the CalCPA Board of Directors:
(a) Shall direct the activities of CalCPA;
(b) Shall act as the Executive Committee of the CalCPA Council, shall control and manage the property, business and activities of CalCPA, and shall take whatever action it deems desirable including the establishment of policies for the conduct of the affairs of CalCPA, consistent with the provisions of these bylaws, motions and resolutions of the membership, or actions of the CalCPA Council;
(c) hall supervise the financial management of CalCPA and ensure accountability, including the responsibility for the hiring, firing, compensation and review of the CEO;
(d) Shall ensure appropriate communication, notice, and working relationships with the CalCPA Council;
(e) Shall assist with the work of the CalCPA Council and its work groups (i.e., committees and task forces);
(f) Shall report the actions of the CalCPA Board of Directors to the CalCPA Council at the regular meetings of the CalCPA Council; and
(g) Shall have the authority to delegate decision making to the chair of the board, first vice-chair, immediate past chair of the board, treasurer and CEO, in the event of situations that may arise from time to time and require immediate attention or action on decisions between regularly scheduled meetings of the CalCPA Board of Directors. Such decisions and actions shall be reported to the CalCPA Board of Directors for ratification at its next scheduled meeting.
(2) Conduct of Meetings. The CalCPA Board of Directors shall meet at least three times per year.
(a) The CalCPA Board of Directors may fix the time and place of regular meetings, and such regular meetings may be held at the time and place so fixed without further notice or call. The CalCPA Board of Directors may call a special meeting as required from time to time. Notice of regular or special meetings of the CalCPA Board of Directors shall be given at least four days notice by mail, or 48 hours delivered personally, by telephone, fax or e-mail.
(b) Meetings shall be held in person or as established by the CalCPA Board of Directors as long as proper notice has been given.
(3) Quorum. At any meeting of the CalCPA Board of Directors, the presence of the majority of members of the CalCPA Board of Directors shall constitute a quorum.
(4) Composition of the CalCPA Board of Directors. The CalCPA Board of Directors shall have 15 members.
(a) Members of the CalCPA Board of Directors shall be:
1. Chair of the CalCPA Board;
2. First vice-chair of the CalCPA Board;
3. Four vice-chairs;
5. Immediate past chair of the CalCPA Board;
6. President of the California Certified Public Accountants Education Foundation;
7. Four representatives from the CalCPA Council who shall be nominated and elected by CalCPA Council to the CalCPA Board of Directors for staggered two-year terms;
8. Two at-large representatives from the membership appointed by the chair of the CalCPA Board for staggered two-year terms and such representatives also shall serve on the CalCPA Council according to Article VI, Section (1)(h).
(b) The CEO/secretary shall serve as an ex-officio member of the CalCPA Board of Directors.
(5) Removal of a Member of the CalCPA Board of Directors from Office. The CalCPA Board of Directors shall have the authority to remove any director who holds such positions pursuant to Section (4) (a)(8) of this Article. Such removal of a director requires an affirmative majority vote of the directors present and voting at a duly held meeting (not counting for this purpose the director who is the subject of the removal vote).
(1) Officers. The officers of CalCPA shall be the chair of the CalCPA Board, the first vice-chair of the CalCPA Board, four vice-chairs of the CalCPA Board, and a treasurer, all of who shall be members of CalCPA, and a secretary who need not be a member of CalCPA. The secretary may have the additional title of chief executive officer (CEO). The secretary shall be appointed by the CalCPA Board of Directors, and shall be paid such compensation as the CalCPA Board of Directors may from time to time decide. Except for the secretary, no person shall hold more than one office at a time. No trustee of the California Certified Public Accountants Education Foundation shall be eligible to concurrently serve as a CalCPA officer, nor as a member of the CalCPA Board of Directors, with the exception of the chair of the CalCPA Board and the president of the California Certified Public Accountants Education Foundation.
(2) Election. The officers (with the exception of the CEO, secretary and the continuing vice-chairs), shall be elected at the Annual Meeting of members of CalCPA in each year concurrently with the election of the members of the CalCPA Council and shall hold office until the next Annual Meeting, or until the election and qualification of their respective successors. The vice-chairs shall hold office for two years and shall have staggered terms, with two vice-chairs being nominated and elected each year at the Annual Meeting.
(3) Vacancy. If any vacancy shall occur in an office by reason of death, resignation, removal, or for any other reason, the chair of CalCPA shall appoint a replacement, subject to approval by the CalCPA Board, to fill the vacancy until the next Annual Meeting.
(4) Duties of the Chair of the CalCPA Board. In addition to the duties and prerogatives prescribed elsewhere in these bylaws, the chair of the CalCPA Board:
(a) Shall preside at all meetings of CalCPA and of the CalCPA Council;
(b) Shall enforce the bylaws of CalCPA;
(c) May conduct such correspondence as the chair of the CalCPA Board and the CalCPA Council considered to be in the best interests of CalCPA; and
(d) Shall perform all executive and other duties ordinarily appertaining to the office of chair of the CalCPA Board.
(5) Absence of Chair of the CalCPA Board. In the event of the absence, disability or refusal of the chair of the CalCPA Board to act, the first vice-chair of the CalCPA Board shall act in the chair of the CalCPA Board's stead. In the further event of the absence, disability or refusal of the chair of the CalCPA Board and the first vice-chair of the CalCPA Board to act, the CalCPA Council shall designate one of the other vice-chairs to act. In the further event of the absence, disability or refusal of the chair of the CalCPA Board, the first vice-chair of the CalCPA Board and any of the vice-chairs of the CalCPA Board to preside at any meeting, the members of the CalCPA Council shall select one of its members to preside.
(6) Duties of Treasurer. The treasurer shall be responsible for the oversight of the financial activities and transactions of CalCPA. The treasurer shall be the chair of the Finance Committee. The treasurer shall report to the CalCPA Council and the CalCPA Board of Directors at each regular meeting of the CalCPA Council and the CalCPA Board of Directors. The said report shall contain such information as may be specified by the CalCPA Council or the CalCPA Board of Directors. The treasurer shall furnish the auditors, as elsewhere provided in the bylaws, copies of the treasurer's annual report.
(7) Duties of Secretary. The secretary shall:
(a) Give any required notice of all meetings of CalCPA members and of the CalCPA Council and the CalCPA Board of Directors;
(b) Cause a record of the proceedings to all such meetings to be made and of all matters of which a record shall be ordered;
(c) Have custody of the corporate seal and shall affix the same to papers and documents when required;
(d) Keep a register of the name, residence and business addresses of each person admitted to membership;
(e) Notify members-elect;
(f) Conduct such correspondence as shall not be conducted by the chair of the CalCPA Board. The secretary shall make a report at each regular meeting of the CalCPA Council and the CalCPA Board of Directors. The said report shall contain such information as may be specified by the CalCPA Council or the CalCPA Board of Directors. It shall also be the duty of the secretary, at each annual or special meeting of members, to record the number of members:
1. Who are present at such meeting, and
2. Who are represented by proxy, or
3. Who have submitted mail ballots, as reported by the election inspectors.
The secretary shall, under the direction of the treasurer, receive all moneys payable to CalCPA and deposit such moneys in a bank or banks designated by the CalCPA Board of Directors. The secretary shall furnish CalCPA, at its expense, a bond in a form and in an amount fixed by the CalCPA Board of Directors, to cover the faithful performance of the secretary's duties. The secretary shall perform all other duties prescribed in these bylaws, or which may be delegated to the secretary by the CalCPA Board of Directors.
(8) Annual Reports. The chair of the CalCPA Board, treasurer and secretary shall each render an annual report at the annual meeting of CalCPA members.
(1) Form. The seal shall consist of a circular die, with two concentric circles, between which shall be the words "The California Society of Certified Public Accountants," and in the center of the die, the words "Incorporated September 27, 1909."
(1) Annual Budget. The CalCPA Board of Directors, with the assistance of the chief executive officer no later than May 1 in each year, shall prepare for the approval of and adoption by CalCPA an annual budget, including budgets from each chapter, showing all amounts to be appropriated for the purposes of CalCPA and estimating all revenues for the current fiscal year. The CalCPA Board of Directors may amend the budget from time to time during the year, subject to approval and adoption by the CalCPA Council. Unexpended appropriations shall lapse at the end of each fiscal year and shall not be carried forward.
ARTICLE XI--Auditors and Committees of CalCPA
(1) Auditors. The Audit Committee shall recommend and the CalCPA Council shall appoint CalCPA auditors. The auditors shall have access to the books and records of the secretary and the treasurer at all reasonable times throughout the fiscal year. They shall render an opinion on the financial statements included in the annual report of the treasurer and shall furnish one copy each thereof to the officers. Facsimiles of such financial statements and the auditors' opinion shall be distributed to the membership annually.
(2) State Committees and Sections. The members of CalCPA at any time, or the CalCPA Council, or the chair of the CalCPA Board, may designate such committees as may seem desirable from time to time to create and carry out the purposes of CalCPA. They or the chair of the CalCPA Board may specify the number of members to compose each such committee and the duties thereof.
(3) Appointments by Chair of the CalCPA Board. The chair of the CalCPA Board shall annually designate the personnel of every committee, except the Nominations Committee, see Article XIII, Section (3), and the CalCPA Board of Directors, see Article VII, Section (4), and at the time of appointment of a committee shall designate the chair of the committee. The chair of the CalCPA Board shall be a member "ex-officio" of every committee except the Nominations Committee and Audit Committee.
(1) Proposals for Amendments by CPA Members. Every proposal by CPA members to adopt, amend or rescind bylaws or the CalCPA Code of Professional Conduct shall be in writing and shall set forth the nature of the proposal. Such proposals shall be initiated, signed and presented to the secretary of CalCPA by 50 3% or more CPA members or by the CalCPA Council and may be voted upon at the Annual Meeting, a special meeting of the CalCPA members or by ballot, as determined by the CalCPA Council.
(2) Voting on Amendments at Annual Meeting or Special Meeting. Unless the CalCPA Council orders a written ballot or by other means as established by rules set by the CalCPA Council, the secretary shall include in the call of the Annual Meeting or a special meeting of CalCPA members all properly presented proposals by CalCPA members to adopt, amend or rescind bylaws or the CalCPA Code of Professional Conduct. A majority affirmative vote of the CalCPA members voting at such Annual Meeting or special meeting is required to adopt, amend or rescind bylaws or the CalCPA Code of Professional Conduct.
(3) Voting on Amendments by Ballot. When the CalCPA Council orders a written ballot or a ballot by other means as established by rules set by the CalCPA Council, the secretary shall forthwith submit the proposal to CalCPA members in such manner. Approval by ballot shall be valid only when the number of votes cast by ballot within the time specified by the CalCPA Council, which shall not be less than 30 days after the date the ballot is submitted to members, equals or exceeds[begin strikethrough]the quorum required to be present at a meeting authorizing the action (50 members)[end strikethrough], 10% of CPA members, and the number of approvals constitutes a majority affirmative vote of the votes cast by ballot.
(4) Amendment by CalCPA Council. Except to the extent CPA member approval is required pursuant to Section 7150 of the California Corporations Code, bylaws and the CalCPA Code of Professional Conduct may be adopted, amended, or repealed by the CalCPA Council without member approval.
Article XIII--Nominations Committee
(1) Committee. The name of the committee will be the Nominations Committee.
(2) Responsibilities of the Nominations Committee. The responsibilities of the Nominations Committee shall be to:
(a) Collect and process the candidate applications for officers of CalCPA and at-large members of the CalCPA Council;
(b) Nominate officers and at-large members of the CalCPA Council by either of the following methods, as determined by the Nominations Committee:
1. An affirmative vote of at least a majority of the members of the Nominations Committee at a meeting at which a quorum is present or;
2. An affirmative vote by ballot of at least a majority of the members of the Nominations Committee, who vote by ballot, provided that the number of votes cast by ballot within the time specified by the Nominations Committee equals or exceeds three-fourths of the number of members of the Nominations Committee. Three-fourths of the Nominations Committee shall constitute a quorum. The report of the Nominations Committee shall be filed with the secretary of CalCPA not later than April 1 in each year;
(3) Composition of Committee. The Nominations Committee shall be composed of:
(a) The past-chair of the CalCPA Board twice removed, who shall serve as chair;
(b) The past-chair of the CalCPA Board once removed, who shall serve as vice-chair;
(c) One committee member designated by the president of each of the CalCPA chapters, who shall serve staggered two-year terms;
(d) Five at-large members of the CalCPA Council who shall be elected by the CalCPA Council and shall serve staggered two years terms.
(e) Those not eligible to serve on the Nominations Committee are, elected officers, appointed Board members, and candidates for CalCPA officer or Council at-large positions.
(f) Term Limit. Members of the Nominations Committee, with the exception of those serving in an ex-officio capacity as identified in item (3) (a) & (b) of this article, may not serve more than 4 consecutive years, without a 365 day break in service.
(4) Consent. The consent of nominees proposed by the Nominations Committee or by other members, as provided herein, shall be obtained before the forwarding of such nomination to the secretary of CalCPA.
(5) Notice. Notice of nominations for officers and at-large members to the CalCPA Council shall be made by the Nominations Committee and filed with the secretary of CalCPA, and shall be provided to members of CalCPA, under rules established by the CalCPA Council, not later than the fifteenth day of May.
(6) Close of Nominations. Notice of nominations for officers and at-large members to the CalCPA Council and shall close not later than the first day of May. In accordance with California Corporations Code 7522 (d), if after the close of nominations the number of nominees is not more than the number of positions to be elected, CalCPA may without further action, declare that those nominated and qualified to be elected have been elected.
(7) Nominations by Members. One hundred or more CPA members may nominate a candidate for officer or at-large members to the CalCPA Council. Such nominations must be filed with the secretary of CalCPA not later than the first day of May, the close of nominations.
(8) Secretary's Report. In the event that there are nominees in addition to those nominated by the Nominations Committee, the secretary shall send to the members a report containing the names of all nominees, whether nominated by the Nominations Committee or otherwise. Such report shall be given not later than 15 days before the Annual Meeting of the membership.
(9) Election of Petition Nominees. If a petition nominee is presented for a director or at-large member of council, the election shall occur at the annual meeting.
ARTICLE XIV--Appointment and Nomination of AICPA Representatives
[begin strikethrough](1) Representatives. As part of the relationship between the AICPA, the CalCPA and the members of the AICPA residing in California, certain rights are created to appoint and/or nominate members to seats on the AICPA Council or such other positions as they may become available. To the extent that such rights are granted to the CalCPA or to any officer or member by virtue of their position within the CalCPA, the exercise of those rights shall be governed by this article of the bylaws.[end strikethrough]
[begin strikethrough](a) To the extent that there is at least one appointment to the AICPA Council, the chair of the CalCPA shall be that appointee. In the case where the chair already sits on the AICPA Council for the term of that chair's term of office as chair of CalCPA, then that chair shall, after such consultations as that chair deems appropriate, appoint an eligible CalCPA member to that position.[end strikethrough]
[begin strikethrough](b) All other appointments and nominations to the AICPA Council or of a fixed term shall be administered by the CalCPA Nominations Committee as described in these bylaws utilizing the same process used for nominations of the at large members of the CalCPA Council except in those cases where the specific representation contemplated is on behalf of California AICPA members rather than specifically on behalf of CalCPA or its members. In those exception cases, the Nominations Committee's procedures will be expanded to incorporate AICPA members who are not members of CalCPA. At a minimum, this expansion will consist of a) procedures for the California members of the AICPA who are not CalCPA members to recommend candidates to the CalCPA Nomination Committee for their consideration; b) a request to the AICPA to publicize the opportunity and the process in their communications to California members of the AICPA; and c) such other measures as the CalCPA Committee shall consider appropriate. Also in those cases, all members of the CalCPA Nomination Committee will be eligible to participate in the discussions and to vote on the selections, without regard to their being or not being members of the AICPA.[end strikethrough]
[begin strikethrough](c) Nominations from the CalCPA Nomination Committee for individuals who are to be referred to the AICPA Nomination Committee shall be referred directly to the AICPA Nominations Committee without further CalCPA review. Nominations from the CalCPA Nomination Committee for direct appointment shall be submitted to the CalCPA Council for approval. Discussion by the CalCPA Council on the submitted nominees shall be available to all members of CalCPA Council, but voting on approval shall be limited to those members of the CalCPA Council who are also members of the AICPA. Rejection by the CalCPA Council will require the CalCPA Nominations Committee to nominate a different candidate, subject to the same CalCPA Council approval.[end strikethrough]
[begin strikethrough](d) There may be other nominations or appointments that may arise from time to time. For these, the individual named by the AICPA, or absent a specific individual named, the Chair of CalCPA, after consultation with the officers and the other CalCPA members who sit on the AICPA Council, shall recommend at least one individual for each such nomination or appointment. After consideration of, but not limited to the recommendation(s) furnished, the CalCPA Council will select an appointee or nominee by majority vote. The Chair is authorized to call special telephonic or electronic meetings of CalCPA Council for this purpose, except that any such meeting must provide a mechanism for discussion and / or debate between Council members.[end strikethrough]
New Language Article XIV
(1) Representatives. The bylaws of the AICPA provide for representation of CalCPA and AICPA members residing in California on AICPA Council. Those bylaws set forth the process for AICPA Council designations and nominations. To the extent that rights are granted by AICPA to CalCPA with respect to this process, this article shall govern the exercise of such rights.
(a) State Society Representative to AICPA Council. The AICPA bylaws provide that the executive director of CalCPA will be requested to provide the name of their designated representative to AICPA Council. That representative will be the chair of CalCPA unless the chair is already serving as an AICPA Council member. If the chair of CalCPA is already serving on AICPA Council, the chair, after such consultation as the chair deems appropriate, shall provide the name of an eligible CalCPA member to the AICPA as the CalCPA representative.
(b) California AICPA Member Positions on AICPA Council. The AICPA bylaws provide for the process by which societies of certified public accountants in each state are to provide the names of suggested candidates to fill AICPA Council vacancies that may arise in the coming year. Nominations from CalCPA shall be administered by the CalCPA Nominations Committee utilizing the same process used for nomination of at-large members of CalCPA Council. Nominations from the CalCPA Nominations Committee shall be provided to the AICPA without further CalCPA review.
1. Applicant not a Member of CalCPA. If an applicant is an AICPA member, but not a CalCPA member, the Nominations Committee shall expand its process to incorporate the applicant, using measures they deem appropriate.
(1) Parliamentary Procedure. The rules contained in the current edition of "Robert's Rules of Order Newly Revised" shall govern CalCPA in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order CalCPA may adopt.
(2) Location of Offices. The offices of CalCPA shall be maintained at such location or locations as the CalCPA Council may designate from time to time.
(3) Right of Indemnity. To the full extent permitted by law, CalCPA shall indemnify its members of the CalCPA Council, members of the CalCPA Board of Directors, officers, employees, and other persons described in Subsection 7237 (a) of the California Corporations Code, including persons formerly occupying such positions (collectively, "agents"), against all expenses, judgments, fines, settlements and other amounts actually and reasonably incurred by them in connection with any "proceeding" as that term is used in such subsection by reason of the fact that such person is or was a person described in such subsection. The term "expenses" as used in these Bylaws, shall have the same meaning as in Subsection 7237 (a) of the California Corporations Code.
(4) Approval of Indemnity. Upon written request to the CalCPA Board of Directors by any person seeking indemnity under Subsection 7237 (b) or (c) of the California Corporations Code, the CalCPA Board of Directors shall promptly determine whether such person has met the applicable standards of conduct set forth in such subsections.
(5) Advancement of Expenses. To the full extent permitted by law, and except as shall otherwise be determined by the CalCPA Board of Directors in the specific instance, expenses incurred by a person seeking indemnity under these bylaws in defending any proceeding covered by these bylaws shall be advanced by CalCPA prior to the final disposition of the proceeding upon receipt of an undertaking by or on behalf of such person to repay such amount unless it shall be determined ultimately that such person is entitled to be indemnified by CalCPA therefore.
(6) Non-Exclusivity. Nothing herein shall be deemed to diminish or otherwise restrict any rights to which any person indemnified under these Bylaws may be entitled under CalCPA's Articles of Incorporation, these Bylaws, any contract, any vote of CPA members or disinterested directors, or under the laws of the state of California.
Approved Jan. 10, 2003 at the CalCPA Council Meeting Amended May 1, 2003 by Member Petition and Membership Vote
Last Amended Jan. 9, 2004 at the CalCPA Council Meeting.
Bylaw Amendments that require Member Approval at the Members Annual Business Meeting July 16, 2004, are reflected in this document in strikethrough/italic mode and were approved by CalCPA Council Jan. 9, 2004.
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|Title Annotation:||Special Section; California Society of CPAs|
|Date:||May 1, 2004|
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