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MOUG announces 2011 Distinguished Service Award recipient. The executive board of the Music OCLC Users Group (MOUG) is honored to name Alice LaSota of University of Maryland-College Park (UMCP) as the ninth recipient of MOUG's Distinguished Service Award. This award was established to recognize and honor those who have made significant professional contributions to music users of OCLC. The MOUG executive board selects recipients based on nominations received from the membership.

For the past two decades, Alice LaSota has been recognized as the NACO-Music Project's preeminent expert on music series, the most vexing and difficult aspect of authority control. She was one of the first two members of the NACO-Music Project to undergo the series training program at the Library of Congress (LC) when it was offered to non-LC staff in the mid-1990s, and in 1997 she cotaught a day-long workshop on music series with Phillip De Sellem of LC as part of a preconference con-tinuing-education workshop cosponsored by MOUG and the Music Library Association at the MLA meeting in New Orleans. Thereafter, when series questions would come up on NMP-L--the NACO Music Project's electronic discussion list--even those few catalogers who were probably Alice's equal in series knowledge would often defer to her, offering their opinions but also asking her opinion as well, loath to consider the issue du jour properly settled until she had weighed in.

Alice's NACO-Music statistics for series are among the very highest for any institution where only one individual contributed music series through March of 2010, with a total of 443 new series and 63 revised and an uncountable number she contributed using a general NACO authorization at UMCP.

Alice LaSota's contributions to the education of her fellow catalogers, particularly in the myriad arcana of series authority work, have improved the quality of access to music materials in the OCLC WorldCat database, and improved the efficiency and effectiveness of the work of many of her colleagues.

The Music Treasures Consortium (MTC) proudly announces a new Web site giving access to some of the world's most valued music manuscript and print materials, available at: The consortium members include the British Library, the Eda Kuhn Loeb Music Library at Harvard University, the Juilliard School Lila Acheson Wallace Library, the Library of Congress, the Morgan Library and Museum, and the New York Public Library. The site is hosted by the Library of Congress on its Performing Arts Encyclopedia ( The aim of the site is to further music scholarship and research by providing access in one place to digital images of primary sources for performance and study of music.

The Hargrett Rare Book & Manuscript Library at the University of Georgia has acquired the private collection of Fred Mills (1935-2009), who attained fame playing first trumpet in the Canadian Brass for more than twenty-five years. The collection of scores (original compositions and arrangements), recordings, videos, posters, and artifacts will be housed in the University Archives at the Hargrett Library. Prior to his work with the Canadian Brass, Mills was a founding member of the American Symphony Orchestra, principal trumpet for the New York City Opera, principal trumpet of the National Ballet of Canada Orchestra, and was the founding principal trumpet of Canada's National Arts Centre Orchestra in 1969. After retiring in 1996 from full-time performing, touring, and recording, Mills joined the faculty of the University of Georgia's Hugh Hodgson School of Music, where his dynamic presence helped to grow significantly both the quality and scope of the brass program. In addition to the music and artifacts destined for the archives, more than a dozen trumpets from Mills's collection of brass instruments will also be housed at the Hodgson School for use by brass students. An important discrete component of this substantial gift is the music collection of Mel Broiles (1929-2003), who served as principal trumpet for the New York Metropolitan Opera, and was on the faculty at the Juilliard School. Mills had acquired Broiles's material after his death, with the intention of creating a repository. The materials are currently being inventoried, and a finding aid is being developed by University Archives personnel.

The Warren D. Allen Music Library of Florida State University received a collection of theoretical materials from Allen Forte, Battell Professor of Music Theory Emeritus in the Department of Music, Yale University. His research interests include pitch-class set theory, the study of avant-garde music of the twentieth century, and Schenkerian analysis. He has published extensively on these topics, including articles in Journal of Music Theory, Music Theory Spectrum, Music Analysis, Perspectives of New Music, and Journal of the American Musicological Society. He began collecting the items given to the Allen Music Library in the early 1950s, and acquisition continued over some two decades. The initial installment of fifty rare books on music theory was offered for sale in the spring of 1998 and was acquired by the Allen Music Library in late August of that year. This collection includes items such as Francois-Joseph Fetis's Traite complet de la theorie et de la pratique de l'harmonie (2d ed., 1879), Johann David Heinichen's Der General-Bass in der Composition (1728), Jean-Philippe Rameau's first edition of Traite de l'harmonie reduite a ses principes naturels (1722), and Rameau's Generation harmonique, ou Traite de musique theorique et pratique (1737). In December 2010 the Allen Library acquired an additional collection of nearly a thousand volumes, some of which have joined the previous volumes in Special Collections, while others have been added to the general collection.

IAML-US merges with MLA. At its 2011 annual meeting in Philadelphia, the MLA membership voted to merge with IAML-US. Further details on this historic merger are provided by IAML-US president Judy Tsou in the article that follows, titled "The IAML-US and MLA Merger Journey."

Notes staff transitions. With this issue we welcome Anne Shelley to the position of advertising manager. Anne succeeds Wendy Sistrunk, who served brilliantly as advertising manager for five years. We thank Wendy for her years of service, and welcome Anne to this new role.

Anne is assistant librarian at the University of Minnesota-Twin Cities. She serves as a member of MLA's Oral History Committee, and editor of the semiannual "Digital Media Reviews" column for Notes. She also currently edits Midwest Note-Book, the publication of the Midwest Chapter of the Music Library Association, and serves on the chapter's publications and executive committees. She has published reviews in Notes and Microform & Digitization Review, and articles in Library Student Journal, several entries for the forthcoming Greenwood Encyclopedia of Latin Music and The New Grove Dictionary of American Music, 2d ed., and reviews of music-related DVD releases for Music Media Monthly.




The Music Library Association (MLA) is the primary music library organization in the United States. It was established in 1931 by nineteen individuals with the aim "to organize cooperative effort among the music libraries of the United States, and to foster the general aims of musical research." (1) The membership grew considerably through the decades, and by 2010, there were 1,435 members. The International Association of Music Libraries (IAML) was founded twenty years later, in 1951 at a meeting in Paris. (2) The founders included scholars and music librarians from various European countries and the United States, and Americans were well-represented at the first meeting. (3) The original goal of the organization was oriented toward accounting for and ensuring research resources being available in the wake of the destruction of World War II. Although some of IAML's original projects are still ongoing today, (4) the goal of the organization is broader and closer to that of MLA's. (5) The membership in 2010 is 1,770. Although the exact date of establishment of the United States branch (IAML-US) was uncertain, by 1952, the United States was reported to be the largest branch of IAML, (6) and remains so today. In 2010, the branch had 234 members. (7)

The journey to the merger of MLA and IAML-US began decades earlier. There were several attempts to combine these two organizations with similar missions, but for various reasons, it could not be accomplished. Eventually, in 2009, the idea took hold once again, and the membership of both organizations voted overwhelmingly for the merger in 2011.

Much of the opposition to the previous efforts was rooted in history. In the several attempts in the past decades, the IAML-US leadership proposed that MLA become a branch of IAML. This was rejected by most MLA leadership because MLA is a much older organization than IAML-US, and has over five times the membership. MLA was also much better endowed than its smaller cousin. Previous boards of MLA, therefore, saw no advantage to being absorbed by a younger, smaller, and less well-funded organization, no matter how close their missions may have been.

The new effort to merge the two organizations in the twenty-first century took a different road: there was no preconceived notion on the exact product of the effort; instead, both organizations engaged in the journey together. The two presidents--Judy Tsou of IAML-US, and Ruthann McTyre of MLA--first discussed the possibility of a merger or a closer affiliation between MLA and IAML-US during the Chicago meeting in 2009. The idea of this initiative came out of a IAML-US committee, charged to update the bylaws of the organization in late 2008. (8) The committee suggested that, rather than spending time updating the woefully outdated bylaws, the effort might instead be better spent trying for a merger with MLA. The IAML-US president, and then the board, agreed to go forward, and subsequently, representatives of the two organizations (9) spent much of 2009 in extensive discussions of the relationship, establishing a set of Principles of Engagement with which to go forth. The main points of the document reinforce the fact that the two organizations have very similar missions; a close affiliation would reinforce the strengths and mitigate the weaknesses of the two associations and provide increased opportunities to all. Emerging from the discussions was a clearer picture: that we should go for a merger, although some members of the MLA board were still uneasy about the idea. Ruthann McTyre suggested that we hold a town-hall meeting during the 2010 conference to solicit opinions from the membership, the first time that the general membership would hear of the idea of a merger despite previous attempts. Thus, the "Breakfast with the Twins" forum was arranged for the San Diego meeting. (10)

At the breakfast town-hall meeting, MLA president Ruthann McTyre and IAML-US president Judy Tsou presented the plan to the membership. Some of the main points were: the new organization would use the Canadian Association of Music Libraries/Association Canadienne des Bibliotheques Musicaux (CAML/ACBM) model of two-tiered membership (MLA member or a combination of MLA/IAML member), MLA would be affiliated with IAML, and MLA would function as the IAML-US branch. In addition, there would be one board and one president for the combined organization, known as the Music Library Association. The president of MLA would be the official representative to IAML. In addition to what the Principles had already stated, a combined MLA would allow music librarians of the United States to be fully represented on the world stage. (11) The merger would also provide its membership with a broader perspective of music librarianship of the world, and may forge closer relationships between the music libraries in the U.S. and other parts of the world. A lively discussion ensued, with everyone speaking in favor of a merger, even though the audience was prompted to express opposing views. Not surprisingly, a straw vote taken at the end of the town-hall meeting was unanimously in favor of going forward with the merger effort. The PowerPoint slides from the town hall, and a FAQ were posted on the Web sites of both organizations for members unable to be at the town-hall meeting. The memberships from both organizations were also encouraged to send more comments to the presidents. The two boards met for the first time after the town hall, and the two presidents appointed a Merger Task Force, consisting of members from both boards: the two presidents, the two treasurers (Michael Rogan from MLA and Michael Colby from IAML-US), and one additional member from each board (Linda Fairtile from MLA and Bonna Boettcher from IAML-US). (12) The task force worked out further details to present to each board at their respective spring meetings.

In June 2010, the president-elect of MLA, Jerry McBride, met with the IAML-US board in Berkeley to flesh out the details of the merger. It was decided that the IAML-US members of the task force would join the rest of the task force during the MLA board meeting in Iowa City in September to get the final details in order for the votes. During the Iowa City meeting, MLA's attorney, Kathryn Goldman, drew up two resolutions for the board to sign: one to approve the merger and one to approve the bylaw amendment to accommodate the merger. In addition, the two presidents signed the "Plan of Merger" document. As the full IAML-US board was not present in Iowa City, the Board subsequently signed their two equivalent documents in November during the American Musicological Society's conference in Indianapolis. (13) In addition to signing the legal documents, the task force worked out details of the merger. It was decided that IAML-US members would vote in late 2010 (14) on three items: the dissolution of IAML-US and merger with MLA, amendment to the bylaws so that IAML-US assets would go to MLA at dissolution, and delay of voting for the next board for a year or until the merger is complete. And if the vote were successful, then MLA members would vote on its affiliation to the main IAML during the Philadelphia meeting in February 2011. (15) And if that vote were approved, a vote on a constitutional amendment to include IAML-US in the organization would be held via mail vote.

The IAML-US membership voted overwhelmingly for the merger and the other items on the ballot. There were 152 returned ballots: 149 voted for the dissolution of IAML-US and merger with MLA, and 3 voted against the initiative. Over two-thirds of the 221 voting members approved the merger, as required by Maryland state law (IAML-US is incorporated in Maryland). In February, MLA members also voted overwhelmingly for the "Plan of Merger" at the business meeting of the association in Philadelphia. There were a total of 223 votes cast at the meeting: 215 for, 5 against, and 3 abstentions. (16)

The last step for MLA members to cement the merger was a vote on the constitutional amendment to accept the merger via electronic voting. This was accomplished in mid-March with 349 votes for the merger, 1 against, and 8 abstentions. This represents an overwhelming 97.5% approval of the merger.

All documents relating to this historic merger are being gathered and will reside in the MLA Archives. These include the original signed legal documents, the Principles of Engagement, FAQ, notes from the discussions at the "Breakfast with the Twins" town hall, the ballots cast, and various other documents. (17)

(1.) Cited in Bonna Boettcher's article, "Music Library Association," New Grove Dictionary of American Music, 2d ed. (New York: Oxford University Press, forthcoming).

(2.) See Harald Heckmann, "IAML History," English trans. by Macolm Turner, (accessed 25 May 2011). The organization's current name is International Association of Music Libraries, Archives, and Documentation Centres.

(3.) "For the first time the USA was strongly represented, by Richard Hill, Vincent Duckles, Glen Haydon, Kenneth Levy, Kurtz Myers, Leo Schrade, Charles Seeger and Emanuel Winternitz." Ibid.

(4.) Such as RISM (1952-), RILM (1966-), RIdIM (1971-), and RIPM (1980-).

(5.) See "IAML's Principal Aims" at (accessed 25 May 2011). Also see the "Breakfast with the Twins" PowerPoint slides at the MLA Archives.

(6.) IAML, Bulletin d'information 1 (October 1952), cited in Manuel Erviti's article, "International Association of Music Libraries, Archives, and Documentation Centres, US Branch," New Grove Dictionary of American Music, 2d ed., forthcoming.

(7.) In addition, there were thirty-seven institutional members from the U.S. that subscribed through the main IAML.

(8.) The Bylaws Update Committee was chaired by Mary Wallace Davidson, and other members were Linda Blotner and Geraldine Ostrove.

(9.) A small group consisting of Ruthann McTyre, Judy Tsou, Barbara Dobbs Mackenzie, and Philip Vandermeer started the discussion and wrote the Principles of Engagement. It was then brought to the two boards for further discussions.

(10.) Ida Reed, former head of the University of North Carolina-Chapel Hill Music Library, dubbed Ruthann McTyre and Judy Tsou "the twins" because they held comparable positions at Chapel Hill (McTyre) and Duke University (Tsou) in the late 1980s.

(11.) IAML-US can represent only its own members, who are only a fraction of music librarians in the U.S. Other branches, on the other hand, can truly represent all their countries' work because each national branch is the only music-librarian organization in its country.

(12.) MLA later appointed president-elect Jerry McBride and the treasurer/executive secretary-elect Linda Blair to join the task force at the Iowa City board meeting in September.

(13.) Manuel Erviti, secretary, was not able to attend AMS, and therefore signed them after the meeting.

(14.) The voting was eventually extended to January 2011.

(15.) The MLA bylaws stipulate that any vote on affiliation should be during a meeting of the membership.

(16.) MLA's constitution requires only a majority of votes cast for the approval of affiliation.

(17.) On 25 May 2011, a summary of actions, and the following documents were available on MLA's Web site ( Iowa City report (September 2010); Plan of merger (September 2010); Merger meeting notes; Merger presentation; Resolution to approve change to constitution; Resolution to approve plan of merger.


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Title Annotation:Music OCLC Users Group's 2011 Distinguished Service Award recipient Alice LaSota, and Hargrett Rare Book & Manuscript Library at the University of Georgia
Author:Tsou, Judy
Geographic Code:1USA
Date:Sep 1, 2011
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