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Minutes of the American Society of Church History Annual Business Meeting.

January 5, 2008, 5:05-5:55 p.m.

Hilton Washington Hotel

The meeting convened at 5:05 p.m. with sixty-five persons in attendance.

1. The minutes of the last meeting were approved.

2. Executive Committee report.

The size of the society continues to grow: as of the beginning of 2008 there are more than 4,200 members and subscribers. Attendees at the conference did not quite break 300.

Improvements to the website continue and include more information and services, while at the same time problems that arise are being addressed (auto replies, credit card payments, etc.).

The budget reflects delayed membership and subscription revenues due to the shift to Cambridge University Press. Royalties are increasing, which will probably only continue with the new revenue-sharing rider signed with JSTOR. The salary for continuing employees will increase at a 3 percent rate. Conference costs continue to go up. The budget was approved.

3. Editorial report. The number and quality of submissions is increasing. The editors thanked readers of articles and book reviewers. Transitioning to CUP for editorial and production work is nearly complete. The first issue published by CUP is March 2008. More circulation is anticipated through CUP marketing in Africa, Asia, and South America. Also, the editors want to receive more extended articles. Report approved.

4. Committee Reports

A. Membership. Keith Francis reported a rise to nearly 3,000 members--an increase of about 1,000 over three or four years. Members are urged to go on the website and update their personal information--addresses, status, etc., and to renew membership. There were 382 new members this past year, including 177 graduate students and 67 members outside North America. Grad students make up 30 percent of membership, so we need to think of ways to serve them: holding receptions, encouraging papers, establishing mentoring programs, etc. Regular emailing and posting of the newsletter to continue; members were asked to send notices, announcements, and articles of interest. Report approved.

B. Nominating. John van Engen reported on behalf of Jan Shipps the following partial slate:

President elect: Charles Lippy

Council: Steve Olsen, Chris Beeley, Quincy Newell, Kathleen Cumming

The remainder of the slate will be announced. The president thanked the outgoing Council class and noted the addition, starting next year, of graduate student member Brendon Bane of Harvard. Report approved.

C. Research. Barbara Brown Zikmund reported that the Brewer Prize has been awarded to Heather Curtis, and the Schaff Prize to Harry Stout. No Mead or Douglass prizes were awarded this year because of a low number of submissions (or complete lack of them).

The Council approved a three-part proposal on the descriptions of the Brewer, Outler, and Schaff prizes, the size and structure of the Research Committee, and award levels.

The Council approved the following language for the Brewer Prize: The Frank S. and Elizabeth D. Brewer Prize, offered annually and limited to first books, is a subvention fund of $1500 to assist an author in publishing a book-length manuscript in church history, particularly, though not limited to, the history of Congregationalism. Nominations must be received by November 1.

The Council voted on the following language for the Outler Prize: The Albert C. Outler Prize is an award of $1500 to the author of the best monograph, biography, critical edition, or bibliography published in the two previous calendar years or in manuscript, in ecumenical church history broadly conceived. "Ecumenical" includes topics relating to the quest for a fuller understanding or unity within Christianity or between Christianity and other religions. Up to an additional $2500 is also available, contingent on the recipient's need as determined by the Research Committee, for manuscript revision or printing subvention. Nominations must be received by March 1 in even-numbered years.

The Council voted on the following language for the Schaff Prize: "The Philip Schaff Prize is an award in the amount of $1500 to the author of the best book published in the two previous calendar years, originating in the North American scholarly community, which presents original research on any period in the history of Christianity, or makes a significant synthesizing scholarly contribution. Nominations must be received by March 1 in odd-numbered years."

Report approved.

D. Finance. John van Engen reported for Hans Hillerbrand that the Investment Committee has been made an ad hoc Finance Committee in order to allow for closer supervision of funds.

E. Winter Program. Grant Wacker thanked the organizing committee and assistant Brendan Pietsch for their hard work. All told they reviewed 307 proposals. The conference includes 179 participants in 33 sessions, with a gender breakdown of three-fifths male and two-fifths female, with seven different areas of scholarship represented.

5. Other Business.

A. Six past presidents were recognized.

B. The Distinguished Career Award recipient for 2009 will be George Marsden.

6. In Memoriam. John Webster Grant was remembered among those who died during the past year.

At the close of the meeting, the Brewer Prize and Schaff Prize were awarded respectively to Heather Curtis and Harry Stout. The meeting adjourned at 5:55 p.m.
SOCIETY NOTICES

ASCH 02-03 03-04 04-05
BUDGET Actual Actual Actual

REVENUE
Member dues 59,790 52,640 19,273
Conference Receipts 4,595 8,394
Subscriptions 83,123 85,437 76,891
Advertising 3,900 5,350 9,825
Sale of copies 1,077 490 0
Member list 250 1,075 250
Reprints 200 250 50
Misc. receipts 1,175 3,126 4,658
Interest 7,289 300 0
Royalties 9,362 5,471 8,111
Draw on investment 2,407 2,900 47,287
Total Revenue 168,573 161,635 174,739

Additional 07-08 Revenue:
Editorial stipends (CUP)
Profit-sharing (CUP)
JSTOR Dissemination
Total (not in Total Expenses)

ASCH 05-06 06-07 07-08
BUDGET Actual Actual Projected

REVENUE
Member dues 51,140 50,513 41,250
Conference Receipts 3,510 4,129 4,000
Subscriptions 76,359 81,371 40,000
Advertising 4,600 7,525 3,750
Sale of copies 220 90 100
Member list 250 0 500
Reprints 150 0 100
Misc. receipts 6,064 1,174 1,422
Interest 0 0 0
Royalties 18,030.19 22,484 22,500
Draw on investment 2,050 15,662 3,589
Total Revenue 162,373 182,948 117,211

Additional 07-08 Revenue:
Editorial stipends (CUP) 20,000
Profit-sharing (CUP) 28,209
JSTOR Dissemination 6,000
Total (not in Total Expenses) 54,209

 02-03 03-04 04-05
EXPENSES Actual Actual Actual

CHURCH HISTORY--FSU
Editorial Staff 35,569
 Coordinating Editors 7,500
Sen. Grad Ass't 3,294 10,522
Grad. Ass't 13,653
 Book Review Ed. 3,649 4,124
 Copy Editor 14,286 15,788
 Office Assistant 193 0
 Data Entry Assistant 0 0
Printing & Distribution 58,340
 Science Press 50,295 49,328
 Photos/Maps 0 0
 Mailing 8,200 6,743
Travel & Training
 Training at Cadmus Press 797 0
 Grad. Ass't Training 0
 Editors' Travel to ASCH 1,758 3,031
 ring
 Sen. Grad. Ass't-Ann. 815 835
 Mtg.
Office
 Supplies 1,442 1,116
 Postage 465 2,487
 Photocopying 64 0
Technology
 Computer Depreciation 500
 Scanner Depreciation 100
 Printer Depreciation 333
 Repairs 1,000
 FSU maintenance fee 500
Consultants/Hospitality 1,000
Moving Costs 1,114 2,500
Subtotal 93,909 100,024 107,407

 05-06 06-07 07-08
EXPENSES Actual Actual Projected

CHURCH HISTORY--FSU
Editorial Staff
 Coordinating Editors 8,000 8,28 8,400
Sen. Grad Ass't 9,938 10,23 10,544
Grad. Ass't
 Book Review Ed. 4,310 4,310 3,800.00
 Copy Editor 14,981 13,666 16,300.00
 Office Assistant 0 0 0
 Data Entry Assistant 0 0 0
Printing & Distribution
 Science Press 55,785 59,467 0
 Photos/Maps 0 0 0
 Mailing 2,740 3,500 0
Travel & Training
 Training at Cadmus Press 0 0
 Grad. Ass't Training 234 4,826 400
 Editors' Travel to ASCH 2,380 4,686 4,000
 ring
 Sen. Grad. Ass't-Ann. 334 428 1,200
 Mtg.
Office
 Supplies 1,089 96 1,200
 Postage 3,366 2,924 3,200
 Photocopying 0 0 600
Technology
 Computer Depreciation 500 500 500
 Scanner Depreciation 100 100 100
 Printer Depreciation 333 333 300
 Repairs 1,000 1,000 500
 FSU maintenance fee 500 500 1,500
Consultants/Hospitality 1,000 1,000 800
Moving Costs 0 0 0
Subtotal 106,589 115,853 53,344

 02-03 03-04 04-05
YDS Actual Actual Actual

Executive Secretary 19,500
 Salary 12,106 13,050
 Travel-ASCH 2,074 2,445
 Travel -ASCH-related 176 0
Ass't to Exec. Secretary 7,500
 Salary 3,722 5,382
 Travel 441 2147
Postage & Supplies 15,067 3,163 260
Accountant Fees 2,300 2,520 975
Payroll Taxes 6,806
 Federal 6,173 8,194
 NJ State 1,008 164
 CT State 173 855
Computer Hardware/ 1,656 0 0
 Software
Website 1,205 4,179
Telephone 1,008 697 0
Workmen's Comp. 475 8 0
 Insurance
Penalty & Interest 0 0 0
Depreciation 0 0 0
Bank Charges 0 0
 People's Commercial 342
 Acc't
 Bankl Online Merchant 636
 Acc't
License & Fees 10 0 0
Copyright 150 30 135
Refunds & Cancellations 0 291 180
Subtotal 54,472 39,961 38,944

 05-06 06-07 07-08
YDS Actual Actual Projected

Executive Secretary
 Salary 11,981.28 11,981.28 12,340.00
 Travel-ASCH 1,739.99 3,940 3,000
 Travel -ASCH-related 0 0 250
Ass't to Exec. Secretary
 Salary 5,421.51 5,851 6,027.00
 Travel 965.35 3,977 3,000
Postage & Supplies 38 83 100
Accountant Fees 4,050 2,788 2,500
Payroll Taxes
 Federal 8,087.72 7,278 8,000
 NJ State 10.17 0 0
 CT State 1,273.53 897 1,000
Computer Hardware/ 182 0 100
 Software
Website 2,792.55 1,492 1,500
Telephone 0 0 0
Workmen's Comp. 0 0 0
 Insurance
Penalty & Interest 156 0 0
Depreciation 0 0 0
Bank Charges
 People's Commercial 575 745 700
 Acc't
 Bankl Online Merchant 1,281 817 800
 Acc't
License & Fees 0 0 0
Copyright 0 270 100
Refunds & Cancellations 90 90 100
Subtotal 38,645 40,209 39,517

CONFERENCES/ 02-03 03-04 04-05
OUTREACH Actual Actual Actual

Spring Conf. Fees 7,387 5,250 4,916
Winter Conf Fees 0 8,116 9,153
Advertising 5,263 0
 AHA 3,000 4,200
 ACLS 990 990
Prizes & Awards 3,000 1,523 2,250
Student Travel Grants 401
Travel (Council) 599 0 295
Lodging (Council) 958 208 270
Conference Programs 0 2,584 5,913
Subtotal 17,207 21,670 28,388
Total Expenses $165,588 $161,635 174,739

Assets

 Nov. 30, Nov. 30,
 '06 '07

Schwab 7872 116,464 158,482.36
Schwab 5872 187,085.92 127,980.83
People's Bank Account 689.41 17,281.01
Total 304,239.02 303,744.20

CONFERENCES/ 05-06 06-07 07-08
OUTREACH Actual Actual Projected

Spring Conf. Fees 0 2,927 0
Winter Conf Fees 7,607 9,258 9,000
Advertising
 AHA 785 3,900 3,900
 ACLS 0 1,088 1,000
Prizes & Awards 1,550 3,500 3,050
Student Travel Grants 1,680 1,450 1,500
Travel (Council) 426 0 500
Lodging (Council) 0 75 300
Conference Programs 5,092 4,688 5,000
Subtotal 17,139 26,886 24,250
Total Expenses 162,373 182,948 117,211

Assets

Schwab 7872
Schwab 5872
People's Bank Account
Total
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Title Annotation:SOCIETY NOTICES
Publication:Church History
Article Type:Conference notes
Geographic Code:1USA
Date:Jun 1, 2008
Words:1894
Previous Article:Books received.
Next Article:Mendicants, the communes, and the law.
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