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Integrating technology and service to improve management.

Managing a building in New York City can be extremely daunting.

Try keeping track of tenants, leasing available space and monitoring due leases when you haven't even distributed floor plans to brokers.

A property manager could short circuit just trying to keep things organized.

Fortunately, many real estate owners have found an easier and more efficient way to control their portfolios.

By using strategic tools provided by Real Data Management (RDM), property owners gain critical resources to keep tenant and space information organized and up-to-date. RDM is the only exclusive solutions provider in real estate, and they specialize in software and services customized to meet specific needs.

With their deep roots in the real estate business, RDM knows the industry inside out. They relied on their diverse experience to create cutting-edge, user-friendly products, and their products empower clients with or without CAD knowledge.

"We view ourselves as a value-added partner, long-term strategic ally and an extension of our clients' companies," stated RDM's president, Peter J. Boritz.

"We work quickly and accurately to keep pace with the real estate tempo." RDM's strategic tools include their exclusive Plan Books and Space Management software. Plan Books and Space Management software are products equipped with databases developed specifically for each building.

These powerful tools allow owners and property managers to have all critical info right at their fingertips.

The Plan Book is an off-line, hard copy of all building data such as floor plans, room dimensions and color-coded stack diagrams of the building. Additionally, it offers statistics for every floor, containing key tenant information such as their name and how much space they occupy. This tool alone has helped management companies and owners for over 20 years.

In conjunction with the Plan Book, RDM's Space Management software gives even more details and user support. The program digitizes the plan book and allows the user even more tools to better manage properties.

One way this assists the property manager/owner is providing all relevant information such as vacancy, floor plans, lease expirations, all at the click of the mouse. It unifies all disparate information into one, easily accessible database.

According to Cohen Brothers Realty Corp.'s Director of Leasing, Sean Leary, the user-friendly interface of RDM's software is one of its best features. "I've been using RDM's system for a number of years, and when I joined this company, I brought it in house here, too," Leary said.

"Its graphic interface is user-friendly, and it allows me to organize the data that I specifically need in a way that doesn't require CAD knowledge."

The functions that make RDM's Space Management software such an indispensable tool is its ability to link it with accounting systems, and its tool for projecting floor plan scenarios without being a CAD expert.

A user has the ability to draw a line for a demising wall and get square footage calculations immediately. RDM's clients such as Winoker Realty, Newmark Real Estate Co., Colliers ABR, and Jones Lang LaSalle appreciate how simple it is to operate the system.

Dana Comfort, Executive Vice President of George Comfort & Sons, agrees. "We have been using Real Data's system for over five years, and we really like it," Comfort stated. "It works well for us because it offers crucial tools ... the software allows us to email CAD plans to architects, which is extremely useful, and create demising walls. RDM is also very responsive when we need something."

By linking this to accounting software, real-time changes occur in the stack diagrams and building statistics, and upon signing a new lease for a tenant, the system automatically updates building data. Since there is no need for double entries, it will reduce time and mistakes due to data entry errors. To ensure complete usability, RDM fully integrates with MRI, Skyline, IBS, YARDI and Timberline.

To manage buildings within their real estate portfolios, landlords join the trusted industry resource, RDM.

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Copyright 2005, Gale Group. All rights reserved. Gale Group is a Thomson Corporation Company.

Article Details
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Author:Douaihy, Margot
Publication:Real Estate Weekly
Geographic Code:1USA
Date:Aug 10, 2005
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