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IMPROVED DATABASE SOFTWARE PREVENTS SCHEDULING CONFLICTS OVER USE OF CONFERENCE ROOMS AND FACILITIES

IMPROVED DATABASE SOFTWARE PREVENTS SCHEDULING CONFLICTS OVER USE OF
 CONFERENCE ROOMS AND FACILITIES
 ARLINGTON, Va., May 6 /PRNewswire/ -- An improved and enhanced version of an innovative database software program that will enable thousands of corporations and organizations to avoid scheduling conflicts over the use of their conference rooms and equipment was announced today by Tracking Technologies, Inc., a software design firm in Arlington.
 Tracking Technologies' Conference Room Information System (CRIS) is an event-driven program that instantly identifies the availability of an unlimited number of rooms at any company through the year 2099, ensures that facilities are set up correctly and on time, and provides instant updates and confirmation reports for any scheduling changes.
 CRIS is an improvement over other scheduling programs because it is a dedicated reservation database that schedules rooms, not people; provides a graphic "bird's-eye view" of entire room schedules at a glance; can run on both networks or stand-alone personal computers; and does not require the constant input of a burdensome amount of information in order to be useful or effective.
 Major enhancements in version 2.0 include expanded event information, customized reports, multiple event scheduling, increased program flexibility, and unlimited or controlled access for employees to make or change their own room reservations.
 Version 1.0, which was released in September 1991, is now used by more than a dozen organizations in Washington, D.C., California, Arizona, South Carolina, Michigan, Puerto Rico and Canada.
 The Washington law firm of Wilmer, Cutler & Pickering uses CRIS to schedule the estimated 7,500 meetings that are held each year in its more than 30 conference rooms.
 Joyce Cutlip, director of the firm's information systems, said that before installing CRIS on their inter-office computer network last October, receptionists used a paper calendar the size of a desk ink-blotter to schedule meeting rooms. It was, said Cutlip, a time- consuming -- and messy -- process.
 Cutlip said that in computerizing their scheduling system "we wanted a program that was accessible to the 600 people who use our computer network so each could see if a specific room was available or look for a room that would meet their size and other needs.
 "We have found CRIS to be extremely easy to use. Now, anybody in the firm can immediately see what is booked or when rooms are free, then call the receptionist to make their reservation. It is almost as if our law firm had a real-time reservations system," she said.
 CRIS' main screen provides users with a complete picture of the schedule of up to 23 rooms over any six-hour period. The screen is divided into two windows. The top window features an overview of rooms, dates and times. The bottom window includes details and arrangements for each meeting, such as the name of the person requesting and making the reservation; expected attendance; required arrangements such as video equipment, flip charts, extra chairs and tables, and refreshments; and billing information.
 Reservations can be made, changed or canceled by pressing a single key.
 CRIS will not permit events to be scheduled if the time slot is already reserved or if the expected attendance would exceed the room's capacity. The database and scheduling reports can be customized by users to meet the particular needs of their company, including the name or number of conference rooms, seating capacities, and audio visual capabilities.
 CRIS can be run on any DOS-compatible computer with at least 512K of RAM and DOS 3.1 or later, and also operates on any DOS-compatible network. CRIS sells for $399.95, features a free 30-day trial offer, and is available on either 5.25-inch or 3.5-inch disks.
 Since 1985, Tracking Technologies has sold thousands of copies of information-tracking and customized software programs for use by organizations in the United States, Canada, England, Europe and New Zealand. To order CRIS, contact Steve Guidos, Tracking Technologies, Inc., 4625 N. Second Road, Arlington, Va., 22202. The phone number is 703-528-0320; the fax number is 703-528-0932.
 -0- 5/6/92
 /NOTE: CRIS is a trademark.
 Editors in California, Ohio and the D.C. area: Localized versions of this release focusing on the use of the software in those areas are being sent./
 /CONTACT: Edward Segal of Edward Segal Communications, 202-333-7966, for Tracking Technologies/ CO: Tracking Technologies, Inc. ST: Virginia IN: CPR SU: PDT


TW-DC -- DC003 -- 6923 05/06/92 09:07 EDT
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Date:May 6, 1992
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