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Frequently asked questions ... promotion zone status.

Question ... Am I in-zone for a promotion board this year?

In December of each year, a NAVADMIN message setting the "zones" is released. This message establishes the senior and junior person that will be in-zone for each grade and competitive category for the upcoming year. The active duty zone message also includes a "junior eligible." The junior eligible marks the end of the below zone list of eligibles. Except for CWO-3 & 4, reserve boards do not consider below zone officers for promotion. SECNAV releases the promotion zone message at least 30 days before the first board is scheduled to convene (which is usually the O-6 Line), which is usually mid-December.

If your lineal number (precedence number for reservists) is lower than the number for the junior in-zone officer on the message, you will be considered by the upcoming promotion board. To find your lineal/precedence number click on the following link:

For those on active duty (and reserve CWO), if your number is higher than the junior in-zone but lower than the junior eligible, you will be viewed as below zone by the upcoming board. Boards are allowed to select a certain percentage of below zone officers. A below zone look is in essence a "free" look since consideration by the board as a below zone will not incur a failure of selection (or FOS) if not selected. The number of below zone officers actually selected is very small. It is possible, due to varying needs within the different communities, that an officer may receive one, two, or occasionally three below zone looks.

Phasing Plan

Question ... I was selected for promotion during the FY12 Board. When will I be promoted?

As part of the Navy's multiple efforts to achieve fiscal balance, the Secretary of the Navy has approved a revised phasing plan for active duty officer promotions.

Active duty officers selected for promotion to the grades of Captain, Commander and Lieutenant Commander will be promoted at a three percent per month rate for 11 months, with the remaining officers being promoted in September 2012. Officers are promoted in accordance with direction in Title 10, United States Code, Section 624, which directs promotion in seniority order among competitive category selectees. The lineal number represents the relative seniority of an officer among all officers in the same pay grade. As stated, officers are promoted based on seniority among selectees within the competitive category. It is a six-position whole number with a two-position sub-number assigned to each active duty officer to represent the relative seniority among officers. Your lineal number can be found on your Officer Data Card (ODC) at the Bureau of Naval Personnel (BUPERS) Online (BOL) or at the following link:

The Phasing plan will be posted on the Navy Personnel Command site. For active duty personnel, For reserve personnel,

Fitness Report Rejection

Question ... When reviewing my fitness report continuity report on BOL, I realized my fitness report was rejected. What does this mean, and how can I fix it?

The Performance Evaluations Branch receives 500,000 to 600,000 reports annually and approximately 10 percent are rejected. During the months of August and September 2011, they saw a dramatic increase of more than 6,200 reports submitted. A large majority of the rejected reports were caused by commands using old Physical Fitness Assessment (PFA) codes, as outlined in NAVADMIN 193/10. Invalid reports are returned to Reporting Seniors for corrections via letter, message traffic or email. Reporting Seniors can verify the status of reports on BUPERS Online (BOL). They do not have to wait on official reject notification from PERS-32. If a review of the Reporting Senior's Submission report indicates a report has been rejected, contact PERS-32 at 901-874-3313/4882 for correction procedures.

There are more than 46 reoccurring reasons in which performance evaluations are rejected. These error reasons have been assigned a specific code to identify the reason for rejection. Upon the review of a member's individual continuity report, error codes may be listed. If listed, individual service members are asked to immediately contact the administrative personnel at the command where the rejected report was issued for correction assistance if necessary. Some errors, such as missing the signature of the member, do not require administrative assistance. Commands are highly encouraged to become familiar with the various error codes in order to determine the reason(s) why reports have been rejected and what necessary action(s) are required in order to correct the invalid report(s).

You can find a complete listing of error codes at:

Question ... Why put rejected performance evaluations in the record?

Navy Personnel Command (NPC) made the decision to include rejected performance evaluations in the official record for two reasons. First, the individual had no recourse when reporting seniors failed to submit corrections to a rejected performance evaluation in a timely manner. Historically, reporting seniors failed to correct about 20 percent of the rejected performance evaluations within 180 days of receiving notification. As a result, the individual had a gap in his/her record with no way to correct it. Second, long delays in submitting corrections had a negative impact because the late evaluations skewed the reporting senior's cumulative average.

Question ... How can my Reporting Senior correct a rejected report?

The original Reporting Senior may choose to correct a report in one of the following ways:

1) The original reporting senior may correct the rejected report(s) by retyping the report(s) in question and forward to PERS-32; or

2) The report may be corrected by pen/ink changes on a copy of the report, then initialed by the original Reporting Senior and forwarded to PERS-32; or

3) The report may also be corrected by whiting out or taping over the error, then initialed by the original Reporting Senior and forwarded to PERS-32.

If the correction changes the competitive grouping, corrections must be made to all reports in the summary group. Ensure a copy of the corrected report(s) is provided to the member or forwarded to their new command. If the report is rejected due to missing a member's signature, the report is not adverse; and if the report ends on or after 11 AUG 1998, the reporting senior can write, "certified copy provided" in the member's signature block.

For further guidance, you can access the Performance Evaluation Manual 1610.10C at:

Removing a Document from Your OMPF

Question ... How do I remove a document from my Official Military Personnel File (OMPF)?

An official document submitted to NAVPERSCOM for filing in the OMPF becomes the property of Department of Navy (DON) per MILPERSMAN 1070-020 (Officer Permanent Personnel Record).

Except for administrative or clerical errors, documents filed in the OMPF may not be removed or changed except by authorization of Secretary of Navy.

If you find an error in your OMPF, you may request a correction to your service record. You should submit your request to your local Personnel Support Detachment (PSD) or Personnel Office (PersO) for action since the error might be found in your OMPF, the Field Service Record, and in some cases other corporate databases.

A request must include a description of the information to be changed; the reason for the change; the type of change sought (i.e., deletion, correction, or addition); and copies of available documentary evidence supporting the request. The PSD may make corrections to local records and/or submit changes to NPC in accordance with MILPERSMAN 1070-210, or in accordance with the regulation governing original document. In general, the following types of corrections may be made, where appropriate:

-- Remove a document that was erroneously filed in your record, i.e., another member's document filed in your record, or a document was filed in your record contrary to policy or regulation. If this document is in your OMPF, you may request this type of correction directly from NAVPERSCOM (PERS-313).

-- Remove a document found in your record that is not legible, and replace it with a clean readable copy of the document (submit the new document under a cover letter, to NAVPERSCOM (PERS- 313).

You may submit using NAVPERS Form 15560D to:





MILLINGTON TN 38055-3120

Fax: DSN: 882-2764 or Comm: 901-874-2764

Or email OMPF corrections to (text version):


JOTS Pearl Harbor, 9 March 2012

JOTS Jacksonville, 27 April 2012

JOTS Washington, D.C., 18 May 2012


JOTS Norfolk, 17 August 2012
As of November 2011

 Selected LDO/CWO
 Regular Reserve Active FTS Total

FLAG 14 6 6 0 20
CAPT 166 66 1 7 240
CDR 371 174 8 25 578
LCDR 502 177 22 42 743
LT 732 193 62 25 1012
LTJG 341 198 17 4 560
ENS 274 187 15 1 477
CWO 0 3 75 0 78
TOTAL 2400 1004 200 104 3708
COPYRIGHT 2011 U.S. Department of the Navy, Supply Systems Command
No portion of this article can be reproduced without the express written permission from the copyright holder.
Copyright 2011 Gale, Cengage Learning. All rights reserved.

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Title Annotation:OP & You
Publication:Navy Supply Corps Newsletter
Article Type:Interview
Date:Nov 1, 2011
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