Electronic I-9 forms now allowed.
"With today's technology, employers have been making the move to complete electronic processing and storage of all employment forms," said Rep. Chris Cannon (R-Utah), who sponsored the bill.
The Immigration and Nationality Act currently requires all employers to maintain I-9 documents for at least three years after the date of hire or one year after employment is terminated--whichever is longer--but many maintain the forms for a longer period of time because of the resources it would require to audit the files every year. The new law allows employers to complete and store these forms on a computer, as well as to convert existing I-9 forms into electronic versions for storage purposes.
The form must be made available for inspection by federal officials from U.S. Immigration and Customs Enforcement, the Justice Department's Civil Rights Division, and the Department of Labor. On the form, the employer must identify the employment eligibility and identity documents presented by the employee and verify review of those documents.
The legislation also amends the Immigration and Nationality Act to authorize both handwritten and electronic signatures on attestation forms required by the employment verification system and authorizes the retention of paper or electronic versions of such forms. The legislation does not amend the Paperwork Reduction Act.
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|Title Annotation:||Up front: news, trends & analysis; Employment Eligibility Verification form|
|Publication:||Information Management Journal|
|Article Type:||Brief Article|
|Date:||Jan 1, 2005|
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