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Digital Imaging Services.

Tenders are invited for Digital Imaging Services - Division of Historical Resources


NHDHR maintains paper files on thousands of historic resources throughout the state in its Concord, NH office. These records include paper and photographs for approximately 12,000 State and National Register-listed historic properties, individual inventory forms, area forms and property documentation; and approximately 5,000 archaeological sites and reports. The successful vendor will be responsible for the digitization of approximately one half of these documents as only properties within the six eligible counties are included in this digitization project. NHDHR defines "digitization" as a complete process that broadly includes: selection, assessment, prioritization, project management and tracking, document preparation, metadata collection and creation (indexing), image capture, post-processing, quality management and submission of digital resources to delivery systems and into a repository environment. This process can be divided into four main phases: Project Planning Processes occurring prior to digitization Digital conversion Post-digitization work The vendor will work closely with NHDHR throughout the entire digitization process. Both the vendor and NHDHR will, at the time of contract, have defined specific project responsibilities. NHDHR encourages potential vendors to attend the pre-bid meeting at NHDHR to view the records first-hand prior to submitting a project proposal.etc.


Both NHDHR and the vendor will have specific project responsibilities that are outlined below. Certain tasks may not be relevant based on the proposal (i.e. tasks associated with in-house or off-site digitization) or may change based on project proposals or project needs. Project Responsibilities: NHDHR Select materials for scanning o Identify materials o Determine legal restrictions (confidentiality rights) and inform vendor of them o Eliminate items due to poor physical condition or incompleteness Approve proposed imaging requirements for both digital master and derivatives o Resolution o Bit depth o Enhancements o File format, compression requirements, and file size o Post processing for digital masters and derivatives Determine requirements for and create metadata o Create catalog entries for digital resources o Determine strategies and guidelines for directory structuring, file naming, file header information, and auxiliary files o Specify the form in which the metadata will be delivered to the vendor Define nature and extent of text conversion (if any) and accuracy requirements etc.

RSVP date for Pre-bid Meeting: November 17, 2015

Pre-bid Meeting Date: November 19, 2015

Questions Due Date: November 24, 2015

Major organization : STATE OF NEW HAMPSHIRE

Address : State of New Hampshire,

Department of Cultural Resources ,

19 Pillsbury Street,

Concord, NH 03301-3570

Country :United States

Email :

Url :

Notice type : Tender Notice

Open date : 2015-12-11

Tender documents : T30414855.pdf

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Publication:Mena Report
Date:Nov 12, 2015
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