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Agenda Software Otero County Administration.

Tenders are invited for Agenda Software Otero County Administration


The County of Otero, is requesting proposals for Agenda Software

All potential Offerors are encouraged to read this Request for Proposals carefully, especially

mandatory requirements.


The Otero County Commission Liaison is responsible for County Commission meeting

management, including agenda preparation, agenda packet distribution, follow-up activities and

future meeting tracking. Additional responsibilities include providing public access to information, monitoring and tracking of ordinances, resolution, contracts, and other agenda

packet documents. The objective of this project is to identify a web-based agenda management

solution with the following capabilities:

*Streamline the creation, approval, and distribution of agenda packets.

*Capture and track meetings decision, ordinances, resolutions, contracts and other

types of documents on commission agendas.

*Storage and search capabilities for agenda packet documents.

*Web-based solution easily accessible by the public.

The software templates must be capable of being customized to accept our formats and

terminologies and they must have a spell check feature. The software needs to have the

capability to complete individual agenda items into one complete and final indexed PDF file.

The software must have integral security features that allow for the preparation of draft agenda

prior to publication and the preparation of agenda items (and attachments which have limited

access, such as confidential documents.

The software must have both a fixed (i.e. required) routing and a variable (user selected) routing

for agenda items approval/sign off. It would be desirable if external e-mail address could be put

into the variable routing.

The software must allow attachments received from external sources to be attached to the

Agenda documents. etc.


Address : 1101 New York Ave.,

Room 118, Alamogordo, NM 88310

Attn: Ginger Herndon

Country :United States

Email :

Url : http//

Tender notice number : 20972

Notice type : Tender Notice

Open date : 2017-05-23

Tender documents : T39302771.pdf

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Publication:Mena Report
Date:May 6, 2017
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