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Additional Annex 11: Supervision plan.

1. General Supervision Strategy

The project will require intensive supervision. A budget of US$ 200,000 is allocated to supervise the project during the first 12 months of project implementation. It is multisectoral, with multiple players operating at the national and decentralized levels. It will be implemented largely by many entities only recently established and whose capacity will need strengthening. Many issues, although discussed and agreed upon, will continue to need resolution, especially with respect to coordination with MOH.

The skills required for supervision are varied, given the multisectoral nature of the project and the diversi ty of issues surrounding HIV/AIDS. It is, therefore, proposed to establish a core supervision team, enhanced by specialists and other inputs on an as needed basis. The supervision requirements will be especially high at the start of the project, during the first two years. The core supervision team will be in the field twice a year and would rely on UNAIDS theme group partners for supervision of activities during and between missions. A supervision mission would take, on average, three weeks, and include at least five people. Specialized inputs will be provided as required. Task team leaders of related sectoral projects will be asked to devote at least half a day during each of their supervision mission on the MSPP.

At the same time, the core supervision team will rely heavily on the technical inputs and collaboration of its partners in the UNAIDS theme group and the team may tap into UNAIDS expertise for the specialized inputs.

Project progress reviews will be held annually to assess the performance of the project and its contribution to the national effort to reduce the spread and impact of HTV/AIDS. They will be held jointly with the Conseil du PMSP and the UNAIDS thematic group. M&E information and conclusions of site visits conducted by the supervision team will form the basis of the discussions.

Progress Reviews would include a presentation by the UGP on progress attained, problems encountered, and future steps. A progress report will be prepared for annual review attendees to be distributed at least one week prior to the meetings. The presentation will employ data derived from the project MIS and observations made during site visits. Other information available at the time, including studies conducted by the project or other donors will be employed to complement MIS data. Progress reviews will culminate in stakeholder meetings that will form a basis for re-planning for the next two years. These meetings will be used to share information on trends, best practices and to provide general technical information.

Given the key role that MOH activities have on the success of the government's efforts to reduce the spread of HIV/AIDS, supervision missions will coordinate closely with the MOH's ongoing CRESAN II project.

2. Supervision Objectives

The core team will be primarily responsible for the review of: (i) quality of project management and implementation, and adherence to the procedures and implementation manuals; (ii) monitoring and evaluation results; (iii) financial management, including FMA performance, procurement procedures, and technical and financial audits; (iv) spot-check quality and relevance of sub-projects financed under the Fund component; and (v) progress on sector plan development and implementation.

3. Supervision Requirements

Core team:

The core team would consist of staff from Headquarters and from the country office. The following skills would be included: (i) task team leader; (ii) implementation/operations specialist; (iii) a procurement specialist; (iv) a financial management/private sector specialist; and (v) team counterpart in country. A health specialist based in the field will also participate in missions as needed, but will focus specifically year-round on the collaboration with the MOH. During the first two years, a monitoring and evaluation specialist should be part of the core-team.

For the first and second years, 24 Headquarter staff weeks and 20 Country office staff weeks are planned for the core team; to be gradually reduced in the third and fourth year.

Enhanced specialists and additional support:

The core team will be enhanced by other specialists on an as needed basis, and at the discretion of the task team leader. These specialists would be responsible for the following: (i) within the context of the sector programs (i.e., education, health, uniformed men, transport) review the sectoral ministry plans and supervision of status and progress of the plans; (ii) quality of IEC activities as a whole; and (iii) occasional in-depth review of particular subprojects focusing on specific target groups.

For the first year, 8 Headquarter staff weeks and 10 Country office staff weeks are planned on an ad-hoc basis; to be reduced to 6 and 8 respectively for the second year, and 4 and 6 respectively for the last 2 years. Collaboration will be sought with the TTLs of relevant sectoral projects to provide time on MSPP during each supervision mission in the field.
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Publication:Madagascar - Multisectoral STI/HIV/AIDS Prevention Project
Date:Nov 1, 2001
Previous Article:Annex 10: Country at a glance.
Next Article:Additional annex 12 Gap analysis Part 1: summary of ongoing interventions.

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