Working with an outside speaker: checklist.* Set speech content and time limits. Be specific. Don't don't 1. Contraction of do not. 2. Nonstandard Contraction of does not. n. A statement of what should not be done: a list of the dos and don'ts. ask for a speech on the local economy; ask for a 30-minute talk on the current economic trends in the greater Chicago area and how they apply to metal fabricators. * Describe the potential audience. Will they be professionals? Manufacturers? Clients? How many attendees are expected? Tell the speaker the audience's level of familiarity with the subject so the speeeh is geared to their needs. * Explain why you are presenting the seminar: to promote good will among clients, to attract new clients, to present the firm as an industry expert or to educate clients or staff. The speaker can better clarify the topic if he or she understands the firm's motivation. * Ask for an outline beforehand. This will help ensure the speech is on target and will make it possible to hand out copies so attendees can take notes. * Ask what audio-visual equipment will be needed. Provide a diagram diagram /di·a·gram/ (di´ah-gram) a graphic representation, in simplest form, of an object or concept, made up of lines and lacking pictorial elements. of the room and find out where to place the easel, overhead, etc. * If there will be a panel, provide each member with an outline of the other presenters' speeches to prevent overlap o·ver·lap n. 1. A part or portion of a structure that extends or projects over another. 2. The suturing of one layer of tissue above or under another layer to provide additional strength, often used in dental surgery. v. . It also may be a good idea to do a run-through with all the speakers to establish rapport The former name of device management software from Wyse Technology, San Jose, CA (www.wyse.com) that is designed to centrally control up to 100,000+ devices, including Wyse thin clients (see Winterm), Palm, PocketPC and other mobile devices. and create an integrated whole. * Involve the speaker in the seminar promotion. Ask for a brief biography and a photograph to be used in promotional mailings. Getting the names of people the presenter would like to invite is a great way to beef up the firm's mailing list An automated e-mail system on the Internet, which is maintained by subject matter. There are thousands of such lists that reach millions of individuals and businesses. New users generally subscribe by sending an e-mail with the word "subscribe" in it and subsequently receive all new . * Tell the speaker in advance if the firm will be charging for the seminar and why. The presenter's fees may be based on whether the firm expects to make a profit from the event. * Explain that the audience will be given speaker evaluation forms. Most speakers welcome feedback on their presentation style and knowing they will be evaluated is an added incentive to put on a good show. Offer to provide a summary of the results. * Send a thank-you gift basket A gift basket, or fruit basket is typically a gift that is delivered to the recipient at their home or workplace. There are different varieties of gift baskets, some which have fruit only, some with dry/canned goods only (such as tea, crackers and jam) although the standard to the speaker's office, especially if he or she is not receiving an honorarium HONORARIUM. A recompense for services rendered. It is usually applied only to the recompense given to persons whose business is connected with science; as the fee paid to counsel. 2. . This extra courtesy shows the firm's appreciation and will be remembered the next time you call. |
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