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Work Structuring to achieve integrated product-process design: Part 2.


In part 1 of this Case Study, Boldt pumped grout Grout

A binding or structural agent used in construction and engineering applications. Grout is typically a mixture of hydraulic cement and water, with or without fine aggregate; however, chemical grouts are also produced.
 through 2 holes in the frame called "grout ports," located 76 mm (3") below the header (1) In a disk or tape file, a set of data that resides permanently at the beginning. It may be used for identification only (type of file, date of last update, etc.), or it may describe the structural layout of the contents, as is common with many document and database formats. , one on each doorjamb door·jamb  
n.
Either of the two vertical pieces framing a doorway and supporting the lintel. Also called doorpost.


doorjamb
Noun
. A grouting grout  
n.
1.
a. A thin mortar used to fill cracks and crevices in masonry.

b. A thin plaster for finishing walls and ceilings.

2. Chiefly British Sediment; lees. Often used in the plural.
 crew first fills the doorjambs halfway. Once this grout has set, the crew then fills the remaining halves and the header. Unfortunately, this procedure had problems. During placement, grout leaked through the cracks between the frame and the wall, blowing out the foam backer rods and caulking caulk·ing  
n.
A usually impermeable substance used for caulking. Also called caulking compound.

Noun 1. caulking - a waterproof filler and sealant that is used in building and repair to make watertight
caulk
. As frames were already installed when they began grouting, any leak (programming) leak - With a qualifier, one of a class of resource-management bugs that occur when resources are not freed properly after operations on them are finished, so they effectively disappear (leak out). This leads to eventual exhaustion as new allocation requests come in.  prevention system had to be applied to the outside of the frame. At first, Boldt tried to use the latex latex, emulsion of a polymer (e.g., rubber) in water (see colloid). Natural latexes are produced by a number of plants, are usually white in color, and often contain, in addition to rubber, various gums, oils, and waxes.  caulking and security sealant Sealant
A thin plastic substance that is painted over teeth as an anti-cavity measure to seal out food particles and acids produced by bacteria.

Mentioned in: Tooth Decay


sealant

see bone sealant.
 as a barrier, however both the caulking and sealant kept blowing out. To prevent further blowout Blowout

The rapid sale of all shares in a new securities offering. See: hot issue.


blowout

The nearly immediate sale of a new security issue because of great investor demand. See also hot issue.
, Boldt devised a "Plywood plywood, manufactured board composed of an odd number of thin sheets of wood glued together under pressure with grains of the successive layers at right angles. Laminated wood differs from plywood in that the grains of its sheets are parallel.  Fix" (according to according to
prep.
1. As stated or indicated by; on the authority of: according to historians.

2. In keeping with: according to instructions.

3.
 Boldt, other contractors use similar fixes). They cut two large U-shaped pieces of plywood sized to fit directly against the seam seam (sem) a line of union.

osteoid seam  on the surface of a bone, the narrow region of newly formed organic matrix not yet mineralized.
 between the door frame and precast pre·cast  
adj.
Relating to or being a structural member, especially of concrete, that has been cast into form before being transported to its site of installation.
 wall (Figure 2). They built C-clamps out of plywood and used them to hold the two U-shaped pieces together against the door frame. Workers added wooden shims between the C-clamps and the U-shaped pieces to tighten the fit. After pumping the grout and allowing it to set, they removed the Plywood Fix. Sometimes, the plywood's removal damaged the caulking, so Jacques had to re-caulk the frames. However, after developing experience in applying the Plywood Fix, workers managed to remove it without damaging the caulking, so Jacques did not have to re-caulk every frame. The Plywood Fix was unwieldy and time-consuming. It took about 10 minutes to install and about 10 minutes to remove and relocate re·lo·cate  
v. re·lo·cat·ed, re·lo·cat·ing, re·lo·cates

v.tr.
To move to or establish in a new place: relocated the business.

v.intr.
. When we applied the "Five WHYs" to unravel aspects of the Plywood Fix, it became apparent that problems were more deeply rooted in the structure of work. This case study is a means to understand what happened and to determine systematic means to eliminate the need for "Plywood Fixes" on future projects."

APPLICATION OF THE "FIVE WHYS"

The "Five WHYs" is a quality management technique of problem solving problem solving

Process involved in finding a solution to a problem. Many animals routinely solve problems of locomotion, food finding, and shelter through trial and error.
 that tries to find the root cause of a problem. Once a problem occurs, workers should ask and answer why it occurred at least 5 times in succession until they identify an actionable Giving sufficient legal grounds for a lawsuit; giving rise to a Cause of Action.

An act, event, or occurrence is said to be actionable when there are legal grounds for basing a lawsuit on it.
 root cause. The strategy for fixing the system is to eliminate the root cause to avoid repeat occurrence (Wilson et al. 1993). The "Five WHYs" is an integral part of the Toyota Production System The Toyota Production System (TPS) is the philosophy which organizes manufacturing and logistics at Toyota, including the interaction with suppliers and customers. The TPS is a major part of the more generic "Lean manufacturing".  (Ohno 1988 p. 17) that became known as "Lean Production" in the U.S. It is a useful technique in our Lean Construction Lean construction is a translation and adaption of lean manufacturing principles and practices to the end-to-end design and construction process. Unlike manufacturing, construction is a project based-production process.  tool set as well. The following paragraphs begin with a discussion of a "Why?" followed by details regarding local and global fixes that address the "Why?"

WHY #1: Why did caulking and foam backer rods blow out? Caulking and backer rods blew out because of the hydrostatic pressure hydrostatic pressure  

The pressure exerted by a fluid at equilibrium at a given point within the fluid, due to the force of gravity. Hydrostatic pressure increases in proportion to depth measured from the surface because of the increasing weight of fluid
 developed by wet grout during the grouting process.

Security Sealant Fix: This fix applies security sealant on both the inside and outside edges of the frames to prevent grout blowout. It implements Venture's original caulking specifications. The objective of the fix is to prevent blowout when the workers grout the door frames.

WHY #2: Why did grout leak through the cracks? Grout leaked through the cracks due to the high pump pressure and thin grout mixture. With those two factors, the cracks were not tight enough to hold back the grout. This lack of tightness is the reason why workers introduced backer rods to provide support when caulking over wide cracks. Since backer rods and caulking combined could not hold back the grout, the grouting crew introduced the Plywood Fix.

On-site Weather Stripping Fix: Boldt could try to tighten the seal between the frame and the wall. Some kind of weather stripping material might be glued to run along the perimeter of the frame prior to installation to replace the backer rods. Tightening the anchor bolts An anchor bolt is used to attach objects or structures to concrete. There are many types of anchor bolts, consisting of designs that are mostly proprietary to the manufacturing companies. All consist of a threaded end, to which a nut and washer can be attached for the external load.  would compress the weather stripping, thereby providing a tight seal. However, security sealant would still have to be applied to the prison cell side of the frame to prevent tampering tampering The adulteration of a thing. See Drug tampering. .

[FIGURE 2 OMITTED]

[FIGURE 3 OMITTED]

WHY #3: Why was grouting of the hollow metal door frame needed? We do not know the origin of the grouting requirement but speculate that grout adds to security by (1) protecting anchor bolts, (2) providing a bond between frames and walls while making the frame heavier should an inmate INMATE. One who dwells in a part of another's house, the latter dwelling, at the same time, in the said house. Kitch. 45, b; Com. Dig. Justices of the Peace, B 85; 1 B. & Cr. 578; 8 E. C. L. R. 153; 2 Dowl. & Ry. 743; 8 B. & Cr. 71; 15 E. C. L. R. 154; 2 Man. & Ry. 227; 9 B. & Cr.  try to push the frame out, (3) filling the hollow frame and thereby preventing inmates from hiding objects in it, and (4) making it more difficult to disable To turn off; deactivate. See disabled.  any electrical lock mechanisms.

Concrete Lip Fix: One way to eliminate the need to grout is to prefabricate pre·fab·ri·cate  
tr.v. pre·fab·ri·cat·ed, pre·fab·ri·cat·ing, pre·fab·ri·cates
1. To manufacture (a building or section of a building, for example) in advance, especially in standard sections that can be easily shipped and
 walls with a concrete lip that protrudes on the prison cell side of the frame (Figure 3). Then, inmates would see only a recessed re·cess  
n.
1.
a. A temporary cessation of the customary activities of an engagement, occupation, or pursuit.

b. The period of such cessation. See Synonyms at pause.

2.
 door and concrete walls since the lip blocks access to the frame completely. Once the frame is anchored against the lip, workers could apply latex caulking or weather stripping on the hallway side of the frame. The gap between the concrete lip and the frame might also be bridged with security sealant to prevent inmates from storing contraband contraband, in international law, goods necessary or useful in the prosecution of war that a belligerent may lawfully seize from a neutral who is attempting to deliver them to the enemy.  in the seam.

When asked if this fix was feasible, Spancrete noted that introducing a 51 mm (2") lip is relatively simple and it would not add much cost to the precast concrete precast concrete

Concrete cast into structural members under factory conditions and then brought to the building site. A 20th-century development, precasting increases the strength and finish durability of the member and decreases time and construction costs.
 walls. Fabricating such a lip requires adding a block to the wooden forms, increasing the amount of concrete and meshing used, and shifting a piece of reinforcing bar to strengthen the lip. Spancrete would also have to keep the lip from being damaged during transport and installation. In addition, Boldt should confirm if Venture and the owner are willing to let the frames remain hollow in this situation.

Heavy Gauge Steel Door Frame Fix: Another method to eliminate the need for grouting is to replace the 14- and 16-gauge hollow metal door frames with heavier 10- or 12-gauge frames. Using a heavier gauge steel might make the frame too heavy for an inmate to deform or push out. However, this fix requires that security sealant is strong enough to prevent inmates from tampering with anchor bolts, hiding objects in frames, disabling dis·a·ble  
tr.v. dis·a·bled, dis·a·bling, dis·a·bles
1. To deprive of capability or effectiveness, especially to impair the physical abilities of.

2. Law To render legally disqualified.
 electrical locks, etc.

WHY #4: Why were there cracks between the door frames and precast panels? First, door frame installers need to have a 3 mm (1/8") or so opening between the frame and the wall to slide the frame into the panel opening and plumb it. Second, this opening will vary in size along the frame as a result of dimensional tolerances (stochastic By guesswork; by chance; using or containing random values.

stochastic - probabilistic
 variation relative to the design dimensions of a product) during fabrication fabrication (fab´rikā´shn),
n the construction or making of a restoration.
 and placement of the concrete walls and metal frames. Cracks are to be expected when surfaces touch each other in any assembly of parts because it may be difficult to manufacture each part with a smooth surface. Smoothness is a relative concept and achieving it comes at a cost. In addition, materials change in dimensions over time (e.g., shrinkage Shrinkage

The amount by which inventory on hand is shorter than the amount of inventory recorded.

Notes:
The missing inventory could be due to theft, damage, or book keeping errors.
 cracks, deflection deflection /de·flec·tion/ (de-flek´shun) deviation or movement from a straight line or given course, such as from the baseline in electrocardiography.

de·flec·tion
n.
1.
 and settlement cracks, and cracks resulting from wear). They may also expand or shrink with temperature changes throughout the day. The construction industry has developed many kinds of materials and techniques to fill cracks, to cover them up, to make them water- or air-tight, to provide structural integrity to the assembly, or to meet other functional requirements See information requirements and functional specification.

(specification) functional requirements - What a system should be able to do, the functions it should perform.
.

[FIGURE 4 OMITTED]

Tolerance Fix: Tolerances are specified by contract. They represent acceptable variation. Nevertheless, if not specified and managed properly, they may compound problems as design and construction progress. Variation not only in production rates (Tommelein et al. 1999), but also in geometry (Milberg and Tommelein 2003) has detrimental det·ri·men·tal  
adj.
Causing damage or harm; injurious.



detri·men
 impact on those downstream in the supply chain.

On this project, Venture developed design drawings that showed rough openings in the walls. Using those rough openings, Spancrete developed precast wall shop drawings. The recommended tolerance for openings in precast walls is 6 mm (1/4") (Freedman freed·man  
n.
A man who has been freed from slavery.


freedman
Noun

pl -men History a man freed from slavery

Noun 1.
 1996 p. 162) (Note that product tolerances mentioned are assumed to refer to one standard deviation In statistics, the average amount a number varies from the average number in a series of numbers.

(statistics) standard deviation - (SD) A measure of the range of values in a set of numbers.
 removed from the mean, specified dimensions. Also note that all unit conversions in the figure and text are approximate.). As Spancrete builds walls within a tolerance of 3mm (1/8") and due to field requirements of providing a 3mm (1/8") gap for installers, Spancrete's rule of thumb is to increase the dimensions given by the architect by 6 mm (1/4") on each side of the door opening. Spancrete thus plans for openings that are 6 mm (1/4") taller and 12 mm (1/2") wider than Venture's specified design. Spancrete's shop drawings reflect these modifications.

A few months after Spancrete's shop drawings had been approved by Boldt and Venture, and fabrication of precast walls had started, Venture developed a bid package that specified the frames within a door schedule. LaForce submitted a bid to supply the frames using the door bid package and the door openings shown in Venture's initial design drawings. LaForce built frames within a tolerance of 0.8 mm (1/32") (Figure 4). A door specified as 914 mm (3') wide to be used in a door frame that is 51 mm (2") thick on each side is built with a matching frame width of 1016 mm (3'4"). Spancrete's corresponding opening would then be 1028 mm (3'4 1/2") wide, leaving a horizontal gap of 12 mm (1/2").

Poor quality in design and construction results in frames not fitting in the panel opening. When frames and panels did not match, swapping frames out sometimes resulted in a fit. Alternatively, when openings were too small, workers ground the concrete. When openings were too large, workers bridged the gap with masonry masonry: see brick; concrete; stonework; tile.
masonry

Craft of building in stone, brick, or block. By 4000 BC, Egypt had developed an elaborate cut-stone technique.
 in-fill. Workers then installed the Plywood Fix to avoid dealing with random blowouts later.

The computed range in dimensions for the opening between the wall and the frame are:

lower bound = (mean [value.sub.panel] - [tolerance.sub.panel]) - (mean [value.sub.frame] + [tolerance.sub.frame]) = 2 mm (3/32")

upper bound = (mean [value.sub.panel] - [tolerance.sub.panel]) - (mean [value.sub.frame] + [tolerance.sub.frame]) = 10 mm (13/32")

These numbers assume that the frame is perfectly centered in the door opening (Figure 4). If not, the lower bound may be 0 and the upper bound up to 20 mm (13/16"). Note also that the tolerance range may be exceeded on occasion, which is why Figure 4 shows bell curves (normal distributions) to depict de·pict  
tr.v. de·pict·ed, de·pict·ing, de·picts
1. To represent in a picture or sculpture.

2. To represent in words; describe. See Synonyms at represent.
 the range of variation.

WHY #5: Why are door frames and panels fabricated fab·ri·cate  
tr.v. fab·ri·cat·ed, fab·ri·cat·ing, fab·ri·cates
1. To make; create.

2. To construct by combining or assembling diverse, typically standardized parts:
 separately? These two parts are fabricated separately because they require different materials, knowledge, skills, and fabrication tools. Company specialization A career option pursued by some attorneys that entails the acquisition of detailed knowledge of, and proficiency in, a particular area of law.

As the law in the United States becomes increasingly complex and covers a greater number of subjects, more and more attorneys are
 has further led to this division of labor. Through such fragmentation (1) Storing data in non-contiguous areas on disk. As files are updated, new data are stored in available free space, which may not be contiguous. Fragmented files cause extra head movement, slowing disk accesses. A defragger program is used to rewrite and reorder all the files. , the AEC AEC US Atomic Energy Commission

Noun 1. AEC - a former executive agency (from 1946 to 1974) that was responsible for research into atomic energy and its peacetime uses in the United States
Atomic Energy Commission
 industry loses valuable opportunities for integration.

Precast Fix: Why not cast the frame directly into the walls (i.e., use the frame as part of the formwork form·work  
n.
The structure of boards that make up a form for pouring concrete in construction.
)? When Boldt asked Spancrete if they could implement this fix, Spancrete was confident that they could. In fact, Spancrete mentioned that the cost to implement this fix is negligible This article or section is written like a personal reflection or and may require .
Please [ improve this article] by rewriting this article or section in an .
 because the time they normally spent blocking out the door openings would be spent instead on positioning the door frames into their wall forms. The feasibility of this fix depends on field quality issues since a primary concern is making sure walls and therefore doors are plumb so that they open properly. In addition, Spancrete needs to work out how to make this fix work on levels with precast, prestressed hollow core floor slabs that are thin and would not allow the same wall installation flexibility as levels with a slab on grade. Spancrete is also concerned about receiving, handling, and shipping liabilities: without additional compensation, they do not want to be held responsible for door frames damaged by other parties.

Module Fix: The Module Fix moves construction off-site. Companies such as Oldcastle Rotondo of Rehoboth, MA, Tindall Corporation of Petersburg, VA, and Rotondo Weirich of Lederach, PA, fabricate single-cell and 2-cell prison modules. These modules consist of 5 or 6 sides and come with door and window frames cast-in-place as well as utilities and furniture already installed. The Module Fix radically changes the existing process of building prisons as the contractor would simply purchase the completed prison cells and then lift them into place. This results in higher materials procurement The fancy word for "purchasing." The procurement department within an organization manages all the major purchases.  costs and different on-site skill and equipment needs, but it reduces labor risks and associated costs, and it also results in greater quality consistency.

Consideration of Fixes

Table 1 lists the project participants involved in the various fixes that were discussed in this paper and additional ones described by Tsao et al. (2000b). As shown, all project participants are involved in at least one fix. Local fixes are controlled by a single project participant and are feasible within the existing contractual arrangements whereas global fixes are not. Many local fixes fall under the category of "productivity improvement" (e.g., Oglesby et al. 1989) but few fixes are, in fact, local.

A company's ability to recognize and implement a fix is dependent on contractual agreements. For instance, had Spancrete also been responsible for installing the frames, they would have had an incentive to develop a more global fix. The issue thus is: Who owns/controls the supply chain? In this situation, partly because Boldt holds a design-build contract, and partly because Boldt is the construction manager who self-performs a considerable portion of the work, Boldt owns/controls a significant part of the supply chain.

As mentioned, we worked with Spancrete to evaluate the feasibility of the Concrete Lip Fix and the Precast Fix. We also heard later that Redgranite workers eventually determined how to install security sealant on both sides of the frames to eliminate the need for the Plywood Fix. As a result, after using the Plywood Fix primarily in Housing Buildings E and F, workers used the Security Sealant Fix instead in Housing Buildings G and H.

From Fixes to Work Structures

When confronted with problems of an existing system, it is natural to try and develop "fixes" to solve the problems. Consequently, a good way to address problems within a project that has an established product design is to consider fixes to the production system. Then, project participants should consider the feasibility of the fixes to highlight those that have the best potential for successful implementation. With the best fixes in hand, project participants should find good combinations of fixes to form alternative Work Structures. In general, local fixes are easier to combine to form alternative Work Structures, while global fixes may be so complex that they can form an alternative Work Structure in and of their own.

In this case, workers eventually succeeded with the Security Sealant Fix and thereby eliminated many fixes from further consideration. With Boldt's input, we selected a handful of the most promising fixes to be combined into two alternative Work Structures. The first alternative combines the Security Sealant Fix with the Grout Pump Fix. The Grout Pump Fix replaces a company-owned air-pressure powered grout pump operating at 30 MPa (4,350 psi PSI - Portable Scheme Interpreter ) that costs $1,200 per month in rent to the project with a hand-operated grout pump operating at 5 MPa (725 psi) that costs $500 to purchase and can last several years depending on use (e.g., Kenrich 2002). Boldt tried this low-risk alternative on its next project: it was simple to test and could not significantly impact the project if it failed. After learning to use the hand-operated grout pump, Boldt successfully adopted this alternative Work Structure.

The second alternative is the Precast Fix. Recognizing its potential but due to issues brought up earlier, Boldt is continuing to assess its technical feasibility. In addition, Boldt might need to test the soundness of this Work Structure in order to convince Venture that it is a sufficient if not a superior alternative.

Integrated Product-Process Design and Design-Build

Work structuring could naturally drive a design-build project, but this is not the way today's design-build projects are conceived. A State project manager noted that Wisconsin's decision to use design-build at Redgranite was driven by the demand for project delivery speed--there has been "overcrowding overcrowding

overcrowding of animal accommodation. Many countries now publish codes of practice which define what the appropriate volumetric allowances should be for each species of animal when they are housed indoors. Breaches of these codes is overcrowding.
 in the correctional system for a number of years"--however design-build is "not a typical way of doing business with [the State]" (Ryan 2000). The State's chief architect further noted that "the state's primary use for design/build is to quicken A popular financial management program for PCs and Macs from Intuit, Inc., Mountain View, CA (www.intuit.com). It is used to write checks, organize investments and produce a variety of reports for personal finance and small business.  a project's timetable in order to squeeze it into the upcoming state budget" and that "the state would be more willing to use design/build on simple projects like ... correctional facilities [because] you can describe what you want with a simple building much more easily than you can with a complex building." The Daily Reporter, a newspaper that covers Wisconsin construction, rewarded the State's experiment in design-build by naming Redgranite as the "Top Design/Build Project of 2000" (Thompson 2000). It selected Redgranite as an exemplary project because Boldt "finished [the project] on time and within budget" while hiring many local workers in the process.

Based upon a statistical analysis of 351 U.S. general building projects, researchers found that design-build offers more speed and certainty in cost and schedule performance in comparison to design-bid-build (Champagne 1997, Konchar and Sanvido 1998, and Sanvido and Konchar 1998). Reinforcing this finding, Boldt noted that the use of design-build shaved shave  
v. shaved, shaved or shav·en , shav·ing, shaves

v.tr.
1.
a. To remove the beard or other body hair from, with a razor or shaver:
 6 to 9 months off Redgranite's schedule (Thompson 2000). However, this presented case study revealed that despite the existence of a design-build contract, Boldt and Venture broke up the system of walls and door frames in the same way they would had Boldt held a design-bid-build contract--Venture designed the components and Boldt installed them.

The need for the Plywood Fix indicates a lack of product-process design integration. However, installers do not necessarily complain about (deficient de·fi·cient
adj.
1. Lacking an essential quality or element.

2. Inadequate in amount or degree; insufficient.



deficient

a state of being in deficit.
) product design because (1) contractually speaking, the original design is given to them and must be executed as contractually agreed upon Adj. 1. agreed upon - constituted or contracted by stipulation or agreement; "stipulatory obligations"
stipulatory

noncontroversial, uncontroversial - not likely to arouse controversy
, (2) at the time of installation they feel it is too late to get changes made, (3) they worry that by providing a design alternative, they will be considered non-responsive to the bid request, (4) they do not want to be liable if their suggested design fails, (5) they will lose an opportunity for potentially lucrative changes later, (6) they may have more important problems to address such as developing bargaining tactics and determining which battles to fight, or (7) site problems may be considered theirs to resolve and complaining might reflect poorly on their skill and pride ("tricks of the trade") so they believe workarounds are what they are supposed to do. Workarounds are of course costly and time consuming, yet they are an accepted way to perform work. Thus, although design-build "offers the owner a single point of responsibility for design and construction services" (Sanvido and Konchar 1998 p. 18), it only provides an opportunity for collaboration. In contrast, Work Structuring efforts develop a methodology for collaboration by aligning a·lign  
v. a·ligned, a·lign·ing, a·ligns

v.tr.
1. To arrange in a line or so as to be parallel: align the tops of a row of pictures; aligned the car with the curb.
 project participants and shaping the work flow in order to improve overall performance in the delivery system of a capital project.

Wisconsin practitioners have been questioning what it means to use design-build. Snow (2000) suggested that design-build might be "anything the owner thinks it is" while Schultz (2000b) found all contractors that he interviewed had different interpretations of design-build. Doyle (2000a and 2000b) noted that since practitioners have different definitions for design-build, design-build as a concept is hard to define and thus difficult to quantify Quantify - A performance analysis tool from Pure Software.  and measure. Furthermore, design-build takes on many variations (e.g., projects led by contractors, design-build teams, designers, developers, or joint ventures), so there is no such thing as a standard methodology to implement it (Doyle 2000a and Schultz 2000a). These factors are not endemic endemic /en·dem·ic/ (en-dem´ik) present or usually prevalent in a population at all times.

en·dem·ic
adj.
1.
 to Wisconsin--they are found in numerous other regions that employ design-build. Thus, although design-build serves as a contracting approach and has convinced states to move away from design-bid-build selection of project participants, it provides only an opportunity for collaboration and, as Paulson (1976) pointed out, "[its] name alone, however, does not guarantee results." Instead, work structuring should be developed to provide a framework for collaboration.

Work Structuring Revisited

We advocate the use of an explicit Work Structuring approach to provide a structured methodology that guides project participants towards achieving integrated product-process design. Molenaar and Songer (1998) found that "the percent of design completion at the request for proposal (RFP (Request For Proposal) A document that invites a vendor to submit a bid for hardware, software and/or services. It may provide a general or very detailed specification of the system.

1. (business) RFP - Request for Proposal.
2.
) phase has no statistically significant effect on project success ... Too much design can be constraining con·strain  
tr.v. con·strained, con·strain·ing, con·strains
1. To compel by physical, moral, or circumstantial force; oblige: felt constrained to object. See Synonyms at force.

2.
 and limit the advantage of creativity and constructability in design-build." They further noted that "an RFP that clearly defines the project scope but leaves room for contractor input will be most successful." Along the same lines, Work Structuring should be first addressed early in the AEC project development process before any major decisions in product and process designs have been made. For example, project participants may meet at the project onset to develop a "Schematic A graphical representation of a system. It often refers to electronic circuits on a printed circuit board or in an integrated circuit (chip). See logic gate and HDL.  Design in a Day" to investigate a range of alternative Work Structures (Miles 1998). In addition, if project participants had access to information about the Work Structures used on similar past projects, then the "Five WHYs" could be employed to identify ways to improve upon their performance.

Some may argue that the cost of the system of walls and doors is small in relation to the overall project, so it is wasteful to investigate improvements to its delivery. However, as mentioned, the system of walls and doors is critical in prison construction because it generates value for the owner. Moreover, in addition to the benefit of reducing the project's duration, our analysis revealed that Boldt could save on the order of $100,000 on each project by implementing changes such as the Precast Fix.

Accordingly, we advocate that all project participants systematically address Work Structuring issues at varying levels of detail during coordination meetings so that several systems solutions will be developed and considered. During these meetings, a different person could be appointed each time to make Work Structuring issues transparent for the group. This Work Structuring facilitator would be responsible for identifying and documenting any trade-offs that emerged between the project's supply chain-, product-, process-, and operations designs. This transparency (1) The quality of being able to see through a material. The terms transparency and translucency are often used synonymously; however, transparent would technically mean "seeing through clear glass," while translucent would mean "seeing through frosted glass." See alpha blending.  could help the group better understand the implications of their design decisions. In addition, having different facilitators engages more project participants in the Work Structuring effort and is likely to foster a more collaborative environment in the project development process. Alternatively, the owner could ask one of its representatives to be the facilitator.

Is the Plywood Fix representative of today's construction practices? We believe it does reflect today's reliance on on-site craft skills to mitigate mit·i·gate
v.
To moderate in force or intensity.



miti·gation n.
 problems that should not have been created in the first place. The companies involved in this case study are well regarded in their fields, so their practices are 'typical' if not better than the industry average. Engineering News Record (ENR ENR Enrolled (bill, resolution, etc. passed by both houses of Congress and re-typed)
ENR Engineering News Record
EnR Énergies Renouvelables (French)
enr Enregistrement (French) 
) lists Boldt as #109 of the 2001 Top 400 Contractors (ENR 2002) and Venture as #97 of the Top Midwest Design Firms (Midwest 2002). Boldt's and Venture's combined experience in prison construction was used when they designed and built Redgranite in a fashion similar to before. The owner, designers, and wall fabricator fab·ri·cate  
tr.v. fab·ri·cat·ed, fab·ri·cat·ing, fab·ri·cates
1. To make; create.

2. To construct by combining or assembling diverse, typically standardized parts:
 balanced their needs and resources to develop the product design. The panel erectors, door frame installers, grouters, and caulkers negotiated their traditional work procedures to develop the operations design. However, since all project participants rarely have the opportunity to consider the structure of work together and early enough to decide what would work best for the system, the product design was developed with little consideration for the process design. As a result, project participants were more product-oriented than system-oriented, so the system of walls and door frames at Redgranite was far from optimal.

Work structuring includes elements from various practices in the AEC industry, such as constructability analysis, value engineering, and productivity improvement studies. However, despite the extensive literature on these subjects, we are unaware of any documents that present these practices formally to achieve systematic implementation. Like design-build, they have difficulty developing solutions beyond contractual agreements, work traditions, and trade boundaries because they try to preserve standard work breakdowns and traditional roles of supply chain participants. As a result, these practices fail to recognize opportunities for systematic improvements that arise from the definition of Work Structuring proposed in this paper.

Work Structuring aimed at project-level performance may have been employed by others on previous projects, possibly by Engineer-Procure-Construct companies. However, even then it is likely those projects structured work in an ad hoc For this purpose. Meaning "to this" in Latin, it refers to dealing with special situations as they occur rather than functions that are repeated on a regular basis. See ad hoc query and ad hoc mode.  fashion because we have yet to see the theoretical concepts of Work Structuring formulated for application in the AEC industry and discussed in technical journals. Should Work Structuring be well-established in practice, then our role as researchers is to document the instances of practice to support and validate its emerging theoretical principles (Laufer 1997). After describing and validating Work Structuring theory, we should articulate techniques for effective Work Structuring. However, we suspect that most projects do not systematically structure work, so we hope that our research effort in documenting the presented case study will convince AEC practitioners to consider Work Structuring on their projects, and educators to introduce it in their teaching.

Conclusions

The hollow metal door frame case study illustrated a typical problem encountered in AEC practice today, where a contracting mentality men·tal·i·ty
n.
The sum of a person's intellectual capabilities or endowment.
 hampers thinking about system-wide production-based solutions. We revealed how poorly-made decisions resulted in lost opportunities for achieving systematic improvements. On this project, the architect decided on the Work Structure by designing the system of walls and doors. The wall fabricator and door frame manufacturer together might have developed a better system design, had they not been restrained contractually by each getting a piece of the work from the construction manager and provided they could resolve design liability issues.

This case study leads to the following conclusions about Work Structuring and integrated product-process design practice: (1) The use of design-build project delivery does not ensure integrated product-process design. Although Redgranite was praised as an outstanding design-build project, we identified lost opportunities to improve the design and construction of one of its significant components. (2) Traditional WBS WBS - Work Breakdown Structure  practice prevents project participants from seeing opportunities for systemic systemic /sys·tem·ic/ (sis-tem´ik) pertaining to or affecting the body as a whole.

sys·tem·ic
adj.
1. Of or relating to a system.

2.
 change. The architect is accustomed to designing walls and door frames separately. The construction manager is accustomed to procuring Procuring, in general, is the act of acquiring goods or services, usually by contract. It may refer to:
  • Procurement, a business process to acquire goods or services.
  • Procuring, the act of aiding a prostitute in the arrangement of a sex act with a customer.
 walls and door frames separately. The company that makes walls is different from the company that makes doors. As a result, project participants failed to see the walls and door frames as a single enclosure system that generates significant value for the owner. (3) Local optimization optimization

Field of applied mathematics whose principles and methods are used to solve quantitative problems in disciplines including physics, biology, engineering, and economics.
 can be detrimental to global optimization Global optimization is a branch of applied mathematics and numerical analysis that deals with the optimization of a function or a set of functions to some criteria. General
The most common form is the minimization of one real-valued function
. As latex caulking is cheaper than security sealant, the construction manager first asked to change the caulking requirements to reduce materials costs. The construction manager thereby unintentionally contributed to grout blowout problems. (4) Project participants fail to learn across projects; they rely on 'received traditions' (Schmenner 1993 p. 399). Installers may not see that process design problems can be linked to inadequacies in product design. Thus, they do not provide feedback to designers to encourage modifications of the product design to better support process design.

To summarize sum·ma·rize  
intr. & tr.v. sum·ma·rized, sum·ma·riz·ing, sum·ma·riz·es
To make a summary or make a summary of.



sum
, this case study has described problems the construction crews faced, examined solutions they came up with, and explored system design decisions that shaped operations design. We illustrated the kind of reasoning that is needed to engage in Work Structuring, applied the "Five WHYs" to get to root causes of problems within existing Work Structures, and demonstrated how project participants can develop alternative Work Structures. We provided some theoretical underpinnings of Work Structuring and advocated the use of Work Structuring to serve as a methodology for achieving integrated product-process design. Over 30 years ago, a contractor noted "the need for removing the legal, social, and labor restraints presently burdening the construction industry" (Kellogg 1971). We believe making work structuring explicit can help practitioners overcome these constraints CONSTRAINTS - A language for solving constraints using value inference.

["CONSTRAINTS: A Language for Expressing Almost-Hierarchical Descriptions", G.J. Sussman et al, Artif Intell 14(1):1-39 (Aug 1980)].
 and adopt better ways of designing and building projects.

Acknowledgements:

This research was funded by grant SBR-9811052 from the National Science Foundation, whose support is gratefully acknowledged. Any opinions, findings, conclusions, or recommendations expressed in this paper are those of the authors and do not necessarily reflect the views of the National Science Foundation. The authors would also like to thank Paul Reiser Paul Reiser (born March 30, 1957) is an American actor, author and stand-up comedian, best known for his role in Mad About You. Biography
Born to a Jewish-American family, Reiser attended the East Side Hebrew Institute on the Lower East Side of Manhattan and
 of Boldt Construction, the carpenters of Redgranite, Chad Chad (chăd, chäd), Fr. Tchad, officially Republic of Chad, republic (2005 est. pop. 9,826,000), 495,752 sq mi (1,284,000 sq km), N central Africa.  Mehlberg of LaForce Doors, Rick Rountree of Kenrich Products, Inc., and Joe White, John Schnell, and Doug Oswald of Spancrete Industries, Inc. for their help with this case study.

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By Cynthia C.Y. Tsao (1), Associate Member, ASCE

Iris D. Tommelein (2), Associate Member, ASCE

Eric S. Swanlund (3), and Gregory A. Howell (4), Member, ASCE

1. Ph.D. Candidate, Civil and Envir. Engrg.

Department, 215, McLaughlin Hall, Univ. of California

Berkeley CA 94720-1712, USA

510/593-4884, FAX: 510/643-8919

ccytsao@cal.berkeley.edu

2. Professor, Civil and Envir. Engrg.

Department, 215-A, McLaughlin Hall, Univ. of California

Berkeley, CA 94720-1712, USA

510/643-8678, FAX: 510/643-8919

tommelein@ce.berkeley.edu

3. Project Manager

Oscar J. Boldt Construction Company

2525 North Roemer Road

Appleton, WI 54911, USA

920/739-6321

eswanlun@boldt.com

4. Executive Director

Lean Construction Institute

Box 1003

Ketchum, ID 83340, USA

208/726-9989, FAX: 707/248-1369

ghowell@leanconstruction.org
Table 1. Fix-Responsibility Matrix (* indicates Fixes discussed in Tsao
et al. 2000b

                                 Venter       Boldt
            FIXES                Architects   Construction   Spancrete

Prevent     Grout Pump Fix *                  Perform Fix
Caulking    Security Sealant     Approve Fix  Approve Fix
Blowout     Fix
            Grout Fix *          Approve Fix  Perform Fix
            Foam fix*            Approve Fix  Perform Fix
            Hydrostatic                       Perform Fix
            Pressure Fix *
Prevent     Plywood Fix (Actual               Perform Fix
Grout       Fix)
Leakage     Bungee Cord Fix *                 Perform Fix
            On-site Weather                   Perform Fix
            Stripping Fix
            Off-site Weather                  Approve Fix
            Stripping Fix
            Uneven Leg Channel   Approve Fix  Perform Fix
            Fix *
Eliminate   Pre-Grouted Frame    Approve Fix  Work Affected
Grouting    Fix *                             by Fix
            Stacked Pre-Grouted  Approve Fix  Work Affected
            Frame Fix *                       by Fix
            Concrete Lip Fix     Approve Fix  Work Affected
                                              by Fix
            Heavy Gauge Steel    Approve Fix  Perform Fix
            Frame Fix
            Weld Plate Fix *     Approve Fix  Perform Fix
Manage      Field Sequencing     Approve Fix  Perform Fix
Cracks      Fix *
            Tolerance Fix                     Work Affected  Perform Fix
                                              by Fix
Combine     Precast Fix          Approve Fix  Work Affected  Perform Fix
Components                                    by Fix
            Module Fix           Approve Fix  Perform Fix    Perform Fix

                                              Central
            FIXES                LaForce      City         Jaques Caulki

Prevent     Grout Pump Fix *
Caulking    Security Sealant                               Perform Fix
Blowout     Fix
            Grout Fix *
            Foam fix*
            Hydrostatic
            Pressure Fix *
Prevent     Plywood Fix (Actual                            Work Affected
Grout       Fix)                                           by Fix
Leakage     Bungee Cord Fix *
            On-site Weather
            Stripping Fix
            Off-site Weather     Approve Fix
            Stripping Fix
            Uneven Leg Channel   Approve Fix
            Fix *
Eliminate   Pre-Grouted Frame
Grouting    Fix *
            Stacked Pre-Grouted
            Frame Fix *
            Concrete Lip Fix
            Heavy Gauge Steel
            Frame Fix
            Weld Plate Fix *
Manage      Field Sequencing     Work         Work         Work Affected
Cracks      Fix *                Affected by  Affected by  by Fix
                                 Fix          Fix
            Tolerance Fix        Perform Fix
Combine     Precast Fix          Work         Work
Components                       Affected by  Affected by
                                 Fix          Fix
            Module Fix           Work         Perform Fix  Work Affected
                                 Affected by               by Fix
                                 Fix
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Title Annotation:CASE STUDY
Author:Tsao, Cynthia C.Y.; Tommelein, Iris D.; Swanlund, Eric S.; Howell, Gregory A.
Publication:Doors and Hardware
Date:Jul 1, 2006
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