Who keeps DA Form 348?

Many units are confused about what to do with the DA Form 348, Equipment Operator's Qualification Record (Except Aircraft), after its information is entered into ULLS-G.

Para 4-1b(10) of Page 8 of AR 600-55 (31 Dec 93), The Army Driver and Operator Standardization Program (Selection, Training, Testing, and Licensing), says the unit no longer needs the form and to return it to the driver for his personal records.

On the other hand, Para 2-1c on Page 4 of DA Pam 750-8 (25 Feb 05), The Army Maintenance Management System (TAMMS) Users Manual, says you must keep the DA Form 348 on file in the motorpool.

So what do you do?

Keep the form on file. AR 600-55 is currently being revised and will eventually reflect the guidance from DA Pam 750-8.

The original thought behind transferring the information into ULLS-G was to make it easier to cross check training when units try to dispatch a vehicle. However, the DA Form 348 must remain the official document of record because it contains important information that is never transferred to ULLS-G.

You should continue inputting the data into ULLS-G. Then you can print a DA Form 348-E for local command requirements. But you must keep the original DA Form 348 on file.

MISSTATEMENT 

AR 600-55, Para 4-1b(10) Misstatement After information is put into ULLS, there is no requirement for the unit to maintain or retain DA Form 348s. Return the manual form to the individual for the soldier's personal records.

HQDA IS CURRENTLY WORKING ON A WAY TO ELIMINATE THE DA FORM 348 PAPER TRAIL BY LINKING THE DATA BACK INTO SAMS-E (AND LATER GCSS-A) USING THE DIGITAL TRAINING MANAGEMENT SYSTEM (DTMS).

WHEN THAT HAPPENS, DTMS WILL BECOME THE AUTHORIZED SOURCE FOR ALL SOLDIER TRAINING AND SAMS-E WILL PROVIDE THE DATA FOR THE DISPATCHING PROCESS.

UNTIL THEN, THOUGH, KEEP THOSE DA FORM 348s ON FILE.

DA Pam 750-8, Para 2-1c--DA Form 348 is the only authorized permanent record for documenting equipment operator's qualifications.

ULLS-G produces a temporary Form 348-E to help streamline automated dispatch procedures ... however, this is not a replacement for DA Form 348.

Units maintain all authorized operator's DA Form 348s on file.

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