What to do with unused airline tickets from GSA.
Holding on to a totally or partially used airline ticket costs your agency money. Unused tickets have monetary value; therefore, any adjustments in connection with official passenger transportation that results in an unused segment must be promptly processed to prevent monetary losses to the government.
UNUSED TICKETS DEFINED
* Tickets purchased for Government travel, but never used
* Travel is terminated short of the authorized destination
* Return portion of a round-trip ticket Noun 1. round-trip ticket - a ticket to a place and back (usually over the same route)
ticket - a commercial document showing that the holder is entitled to something (as to ride on public transportation or to enter a public entertainment) is not used
* Services actually furnished are different or of a lesser value than those authorized
RESPONSIBILITY-AS A GOVERNMENT TRAVELER
Government travelers having downgraded, exchanged, unused, or partially unused tickets that were purchased with their individually billed account (IBA IBA
International Bar Association
IBA (in Britain) Independent Broadcasting Authority
IBA n abbr (Brit) (= Independent Broadcasting Authority ) should exchange those coupons for a Credit Card Refund Notice (CCRN CCRN Critical Care Registered Nurse
CCRN Certification In Critical Care Nursing ) receipt from the Transportation Service Provider (TSP TSP - travelling salesman problem )/ Travel Management Center (TMC TMC Technology Marketing Corporation (Norwalk, Connecticut)
TMC Texas Medical Center (Houston, TX)
TMC Traffic Message Channel
TMC The Movie Channel
TMC Traffic Management Center )/ Commercial Travel Office (CTO (Chief Technical Officer) The executive responsible for the technical direction of an organization. See CIO and salary survey. ). The traveler should retain this CCRN receipt as evidence that a credit is due and confirm that the credit was received on his/ her IBA statement. (NOTE: The TSP is the airline used. TMC is the federal civilian travel agency. CTO is the Department of Defense's travel agency.) Most of the time, airline tickets are purchased by the TMC/CTO using the agency's centrally billed account (CBA See Capital Builder Account. ), so the amount will never appear on the traveler's IBA. When tickets are purchased via a CBA, the traveler should immediately:
* Notify TMC/CTO when trip or portion of trip will not be/was not made. Make written documentation that TMC/CTO was notified and notify appropriate office/agency of unused portions(s) in accordance with your agency's internal travel policies
RESPONSIBILITY--AS AN AGENCY
Each agency's policy office should establish administrative procedures to promptly identify unused tickets, coupons, ot other evidence of refunds due the Government.
The travel office that handles travel vouchers should be able to identify any unused tickets attached to travel vouchers. The travel office should also he able to determine any possible unused portions when examining travel vouchers (eg, if a traveler used another mode of travel [car] in lieu of return portions of ticket).
The agency's finance office receives centrally billed account (CBA) statements and should be aware of unused tickets to ensure that credits are received.
To ensure that unused tickets are tracked and refunded, and agency should:
* Ask for a management information report from its TMC/CTO broken down by CBA/IBA and/or US Government Transportation Requests (GTR GTR Guitar
GTR Gamertag Radio (gaming community radio show)
GTR Guided Tissue Regeneration
GTR General Theory of Relativity (physics)
GTR Génie des Télécommunications et Réseaux , SF 1169) to keep a better track of unused portions
* Ask its TMC/CTO to add a statement on itineraries that provide instructions regarding unused tickets or ticket segments
* Add a line for status of unused tickets if the agency has a travel worksheet/ checklist
An expired ticket is one that is more than a year old from date of purchase. Only GSA's Transportation Audits Division can recover refunds for expired tickets, and any expired tickets must be submitted to GSA's Transportation Audits Division for processing. GSA's Transportation Audits Division may recover refunds for up to 10 years after date of purchase. Expired tickets must be sent to the following address:
General Services Administration The General Services Administration (GSA) was established by section 101 of the Federal Property and Administrative Services Act of 1949 (40 U.S.C.A. § 751). The GSA sets policy for and manages government property and records. Transportation Audits Division 2200 Crystal Drive, Suite 300 Arlington, VA 22202
For more information regarding unused tickets, please contact your GSA (1) (Global mobile Suppliers Association, Sawbridgeworth, U.K., www.gsacom.com) A membership organization of suppliers of GSM products and services. Its goal is to promote GSM as the worldwide mobile communications standard. See GSM Association and GSM. representative, Annie Scott, at 703-605-9425, 703-605-9903 (fax), or firstname.lastname@example.org.