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What is the best model of reference service?


ABSTRACT

REFERENCE SERVICE IS BASED UPON A SET of core functions that have remained valid since the earliest days of the public library movement. Inherent in those functions is a set of core values, including accuracy, thoroughness, timeliness, authority, instruction, access, individualization individualization,
n the process of tailoring remedies or treatments to cure a set of symptoms in an indiv-idual instead of basing treatment on the common features of the disease.
, and knowledge. Models of reference service that emphasize different aspects of those values take very different forms. In determining the best model for a specific library, the values of the community that the library serves must be taken into account. No one model is best for all libraries.

For anyone using libraries today, reference service is a standard feature. Regardless of the type of library, the size of its collections, or the demographics The attributes of people in a particular geographic area. Used for marketing purposes, population, ethnic origins, religion, spoken language, income and age range are examples of demographic data.  of its users, patrons expect to get help with everything from complex research projects to finding materials in the collections. Service has become almost synonymous with synonymous with
adjective equivalent to, the same as, identical to, similar to, identified with, equal to, tantamount to, interchangeable with, one and the same as
 libraries.

This was not always the case. Reference service is a relatively recent development in library history, and the methods in which reference services are provided are still evolving. Administrators and reference librarians This is a list of people who have practised as a librarian and are well-known, either for their contributions to the library profession or primarily in some other field.  alike struggle to develop the most efficient and effective means of providing reference service to their users. During a time when change seems to be the only constant, librarians are seeking new models for providing service to their users.

Beginning around 1980, a number of innovative methods for providing reference service began to be created and promoted in the literature. From the Rethinking Reference project (Rettig, 1992) to the Brandeis model of tiered reference service (Massey-Burzio, 1992) to 24/7 online call-center-based electronic information services See Information Systems.  (Coffman, 1999), each new method has been promoted as the next revolution in the provision of service. Those who create these methods are often lauded for their innovations; while at the same time, those who retain older models often worry that they are becoming marginalized and outdated out·dat·ed  
adj.
Out-of-date; old-fashioned.


outdated
Adjective

old-fashioned or obsolete

Adj. 1.
. Predictions of the demise Death. A conveyance of property, usually of an interest in land. Originally meant a posthumous grant but has come to be applied commonly to a conveyance that is made for a definitive term, such as an estate for a term of years.  of libraries in general--and of reference services in particular (Campbell, 1992)--have left many reference librarians wondering what the future holds in store. Some wonder if reference has a future at all.

Many see the values that attracted them to the field of reference as slipping away in a sea of electrons. Newly hired reference librarians often reinforce this perception as they show clear preferences for the Internet Internet

Publicly accessible computer network connecting many smaller networks from around the world. It grew out of a U.S. Defense Department program called ARPANET (Advanced Research Projects Agency Network), established in 1969 with connections between computers at the
 and databases over traditional reference works and the library catalog catalog, descriptive list, on cards or in a book, of the contents of a library. Assurbanipal's library at Nineveh was cataloged on shelves of slate. The first known subject catalog was compiled by Callimachus at the Alexandrian Library in the 3d cent. B.C. . At a time when fear seems to be replacing faith as one of the prime motivating factors among reference librarians, we need to reexamine re·ex·am·ine also re-ex·am·ine  
tr.v. re·ex·am·ined, re·ex·am·in·ing, re·ex·am·ines
1. To examine again or anew; review.

2. Law To question (a witness) again after cross-examination.
 the foundation of what we do and identify the core values inherent in reference services. By viewing change within those values, we can better understand how new models of service can enhance--or hinder--the provision of reference service.

LIBRARIES AND COMMUNITY

With very few exceptions, libraries are not independent organizations. Virtually every library serves a broader institution and is directly responsible to that institution. Public libraries serve the people living within specific geographic and political boundaries--most commonly a city or county. School libraries serve the students of a specific school or district. Academic libraries serve the students and faculty of a specific college or university. Special libraries serve the staff of a specific company, government agency, or organization. In each case, to be effective the library must meet the unique information and service needs of its own community. Expectations for information and service needs vary greatly from one community to another (even for the same kind of library), but the role of each library is to meet particular expectations of its own community. Although the function of a corporate library may appear to be very different from that of a public library, each serves as the information center for its own clientele.

In order to survive, the library must develop a symbiotic relationship symbiotic relationship (sim´bīot´ik),
n in implantology, that relationship assumed by an implant and the natural teeth to which it has been splinted.
 with its parent community. Successful libraries serve their community and are rewarded for that service. The community benefits from the information and services provided by the library; the library benefits from receiving a strong political, economic, and cultural status. Both community and library grow and evolve together. A community that neglects its library will need to develop other means for satisfying its informational needs--or go without. If the library fails to provide useful information and services, the community will turn elsewhere for those functions. In each of these cases, the library will wither and die--and the community will also suffer.

Although libraries are highly complex organizations, their activities can be boiled boiled  
adj. Slang
Intoxicated; drunk.

Adj. 1. boiled - cooked in hot water
poached, stewed

cooked - having been prepared for eating by the application of heat
 down to three distinct functions. First, libraries select and collect information relevant to their community. Historically, this selection process has been the heart of what libraries do. Librarians sort through the universe of available information and bring together the portion that is most relevant to the parent institution. To be successful, librarians must know the needs of their community and reflect those needs in the library's collection. From ancient times, libraries have identified and collected information of value to their community.

The second function of the library is to organize the information within its collections. This process is not purely an intellectual exercise, but a necessity that enables librarians and patrons to locate needed information when it is needed. When a library consisted of a single shelf of books, it was relatively easy to browse (1) To view the contents of a file or a group of files. Browser programs generally let you view data by scrolling through the documents or databases. In a database program, the browse mode often lets you edit the data. See Web browser.  through the titles to find the one or two pertinent PERTINENT, evidence. Those facts which tend to prove the allegations of the party offering them, are called pertinent; those which have no such tendency are called impertinent, 8 Toull. n. 22. By pertinent is also meant that which belongs. Willes, 319.  sources. When the collection began to fill a room, indexes and catalogs were developed to guide users. When parts of the library became digital, new tools and organizational skills were needed. As the library became larger, more sophisticated organizational tools were developed, from cataloging rules to controlled vocabularies Controlled vocabularies are used in subject indexing schemes, subject headings, thesauri and taxonomies. Controlled vocabulary schemes mandate the uses of predefined, authorised terms that have been preselected by the designer of the controlled vocabulary as opposed to natural  to MARC records. Each tool was designed to be more efficient and effective in guiding users to information. Regardless of how an individual library is organized, the tact that it is organized adds value to the information contained within its collections.

The final, and most recent, function of the library is to provide direct information services to members of the community. As libraries became larger, even the organizational tools developed by librarians were not sufficient to help patrons find the specific information that they needed. When members of the community required help, they turned to the most knowledgeable resource--the librarian (1) A person who works in the data library and keeps track of the tapes and disks that are stored and logged out for use. Also known as a "file librarian" or "media librarian." See data library.

(2) See CA-Librarian.
. As faithful servants of the community, librarians took on the new responsibility of helping users find what they needed. This is what we now call reference service.

The Birth of Reference Service

Reference service as we know it today is a direct outgrowth of the nineteenth-century American public education movement (Garrison, 1979). Before universal public education, the vast majority of the American public was illiterate ILLITERATE. This term is applied to one unacquainted with letters.
     2. When an ignorant man, unable to read, signs a deed or agreement, or makes his mark instead of a signature, and he alleges, and can provide that it was falsely read to him, he is not bound by
; libraries only benefited the elite minority. Before the 1850s, libraries were limited to colleges, government, and subscription libraries that served small segments of the entire community. During the late nineteenth century, the relationship of the library to the community changed significantly.

The primary goal of the public education movement was to produce a literate working class. Employers felt that having a literate workforce would be more productive on the job; but literacy would also create a better society for those employees off the job. One direct consequence of the public education movement was the development of true "public" libraries. Unlike subscription libraries, which were open only to paying members, the new public libraries were available to everyone. Communities that established public libraries were often surprised at how well they were received. Not only did the elite patronize pa·tron·ize  
tr.v. pa·tron·ized, pa·tron·iz·ing, pa·tron·iz·es
1. To act as a patron to; support or sponsor.

2. To go to as a customer, especially on a regular basis.

3.
 the library, but many of the formerly disenfranchised working class took advantage of their new education. There was only one problem--they did not know how to use the library. Thus reference service was developed to solve that problem.

The beginning of reference service is generally attributed to Samuel Swett Green Considered by many to be the “father of reference work,” Samuel Swett Green (February 20, 1837-December 9, 1918) was a founding figure in America’s public library movement. , who in 1876 published the first article on helping patrons use the library. While it is doubtful that Green actually invented the idea of reference service for library users, he was the first to speak publicly about the concept and was the first to discuss it in writing. In both his speech to the first meeting of the American Library Association American Library Association, founded 1876, organization whose purpose is to increase the usefulness of books through the improvement and extension of library services.  and his Library Journal article, Green discussed the need for librarians actively to assist members of their communities in using library resources. While the term "reference" did not evolve until several decades later (Rothstein, 1953), the publication of Green's article helped to popularize pop·u·lar·ize  
tr.v. pop·u·lar·ized, pop·u·lar·iz·ing, pop·u·lar·iz·es
1. To make popular: A famous dancer popularized the new hairstyle.

2.
 the new concept of reference service. That patrons appreciated such service is evident from the fact that virtually all modern libraries still offer some version of "personal relations between librarians and readers."

COMPONENTS OF REFERENCE SERVICE

In his seminal seminal /sem·i·nal/ (sem´i-n'l) pertaining to semen or to a seed.

sem·i·nal
adj.
Of, relating to, containing, or conveying semen or seed.
 article Green (1876) introduced four prime functions for the reference librarian. These functions remain the basic components of reference service today. Briefly stated, the reference librarian:

* Instructs patrons how to use the library

* Answers patron queries

* Aids the patron in selecting resources

* Promotes the library within the community.

The first function came about as a direct result of public education. The newly educated members of the community wanted to gain access to the information resources (1) The data and information assets of an organization, department or unit. See data administration.

(2) Another name for the Information Systems (IS) or Information Technology (IT) department. See IT.
 of the library, but had no idea how a library was organized or functioned. Teaching the community to use the library became an extension of the overall education process.

As community members used the library, they often wanted information about specific topics. Naturally, they turned to the librarian for expert assistance. By applying knowledge of the library and its organizational tools, the librarian was frequently able to find that information. Over time, the reference librarian as question-answerer was born. For many library users, this remains the most visible image of the reference librarian today.

However, not every patron came to the library looking for Looking for

In the context of general equities, this describing a buy interest in which a dealer is asked to offer stock, often involving a capital commitment. Antithesis of in touch with.
 specific factual information. Many came simply wanting something to read--and, after reading one work, they often wanted to read something similar. In the early days, the librarian was charged with leading readers to the "good works"--those that emphasized the benefits of honesty Honesty
See also Righteousness, Virtuousness.

Alethia

ancient Greek personification of truth. [Gk. Myth.: Zimmerman, 18]

Better Business Bureau

nationwide system of organizations investigating dishonest business practices. [Am.
, hard work, and strong moral character. As times and tastes changed, this guidance process evolved into the Reader's Advisory A Reader's advisory (or readers' advisory) is the act of suggesting to a reader, based on the reader's preferences and shared characteristics of reading material, what other material s/he might enjoy reading next. The term is widely used in libraries.  services that we know today.

Finally, Green saw that the library had to demonstrate its value to its parent community. The best way to do this was for the librarian to be highly visible and to become an integral part of the research process. Providing direct service to users would lead those users to appreciate, and by extension to support, the library. Green advocated having the librarian mingle freely with users. While the simple act of mixing with patrons has evolved into today's polished outreach Outreach is an effort by an organization or group to connect its ideas or practices to the efforts of other organizations, groups, specific audiences or the general public.  and marketing campaigns, the idea remains the same--to make the library prominent in the minds of its community members.

Many changes have taken place since the publication of that first article. Samuel Rothstein (1955) detailed the growth and development of reference service from the earliest times until the mid-twentieth century. Others have followed changes in reference service through the 1990s (Tyckoson, 1997). Many new models, new tools, and new ideas "New Ideas" is the debut single by Scottish New Wave/Indie Rock act The Dykeenies. It was first released as a Double A-side with "Will It Happen Tonight?" on July 17, 2006. The band also recorded a video for the track.  have been discussed, implemented, and accepted into practice. However, despite all of these changes, the basic functions of reference service have remained essentially constant.

INHERENT VALUES OF REFERENCE SERVICE

Each of Green's four functions of reference service is built upon a set of core service values. Rarely mentioned or studied, these values underlie each of the primary activities of the reference librarian. An examination of the core values of reference service is essential to understanding the basis for defining that service and for understanding the conflicts that arise around it.

The first of Green's functions Green's function

A solution of a partial differential equation for the case of a point source of unit strength within the region under examination. The Green's function is an important mathematical tool that has application in many areas of theoretical
 involves teaching patrons how to use the library. In more modern terms, we call this "bibliographic bib·li·og·ra·phy  
n. pl. bib·li·og·ra·phies
1. A list of the works of a specific author or publisher.

2.
a.
 instruction" or "information literacy Several conceptions and definitions of information literacy have become prevalent. For example, one conception defines information literacy in terms of a set of competencies that an informed citizen of an information society ought to possess to participate intelligently and ." The act of instruction carries with it three distinct facets: the subject content being taught; the process of using that information in the research process; and the ability to critically evaluate information. To be successful, the librarian must teach the patron a specific knowledge base (such as the fact that Education books within the Dewey Decimal System A numerical classification system of books employed by libraries.

The Dewey Decimal System, created by Melvil Dewey, is a reference system that classifies all subjects by number. The numbers in a particular grouping all refer to a designated general topic.
 are in the 370 call number, or that the ERIC database indexes education journals and reports), the context and process for using that knowledge (the Dewey system divides knowledge into ten discrete categories In mathematics, especially category theory, a discrete category is a category whose only morphisms are the identity morphisms. It is the simplest kind of category. Specifically a category C is discrete if
homC(X, X
 and like subjects are categorized cat·e·go·rize  
tr.v. cat·e·go·rized, cat·e·go·riz·ing, cat·e·go·riz·es
To put into a category or categories; classify.



cat
 together in a hierarchical A structure made up of different levels like a company organization chart. The higher levels have control or precedence over the lower levels. Hierarchical structures are a one-to-many relationship; each item having one or more items below it.  manner; or searching the ERIC database is most effective when using Boolean combinations of controlled language subject descriptors), and the ability to evaluate the information found in the search (this book is out of date or this ED document is directly relevant to my research project). In this respect, the skills implicit in Adj. 1. implicit in - in the nature of something though not readily apparent; "shortcomings inherent in our approach"; "an underlying meaning"
underlying, inherent
 teaching patrons how to use the library are factual knowledge, understanding the research process, and critical thinking.

Factual knowledge of a different kind is also valued in answering patron queries. In teaching patrons how to use the library, the librarian is transferring knowledge. In answering questions, the librarian is seeking knowledge from the broader world for the patron. In the first example, the librarian knows the process and teaches it to the patron. In the second, neither the patron nor the librarian know the answer in advance; they seek it together. The values associated with answering questions are not related to the process of answering, but to the answer itself.

The most common value associated with answers is accuracy. Regardless of how well the process of a reference query is handled, a wrong answer will almost always result in a poor satisfaction rating by the patron. For precisely this reason, accuracy has been frequently studied as a measure of reference success. Hernon and McClure's 55% rule (1985) and other similar unobtrusive studies are based solely upon measuring the value of accuracy. These studies have been heavily criticized by reference librarians precisely because accuracy is not the only value associated with answers to patron queries.

Thoroughness is another such factor. An answer may be accurate but incomplete. When working on a question, a reference librarian often keeps searching for a better answer even after finding one or more possible solutions. By consulting additional sources, the librarian is able to verify (1) To prove the correctness of data.

(2) In data entry operations, to compare the keystrokes of a second operator with the data entered by the first operator to ensure that the data were typed in accurately. See validate.
 the accuracy of the initial response and to determine if the answer may have changed in some respect. For example, a question with an apparently simple answer (Who is the U.S. ambassador to the United Nations?) may be found in any of a number of different directories. Depending on when that specific question is asked and when the source was written, the answer may have changed. To be certain that a published answer is accurate, the librarian might check the answer found in a government directory with other sources such as supplements to the original source, Facts on File, or the Internet. Finding an answer is often simple, but verifying ver·i·fy  
tr.v. ver·i·fied, ver·i·fy·ing, ver·i·fies
1. To prove the truth of by presentation of evidence or testimony; substantiate.

2.
 that it is completely correct can be very difficult. Because a reference librarian usually cannot continue work on one single question indefinitely in·def·i·nite  
adj.
Not definite, especially:
a. Unclear; vague.

b. Lacking precise limits: an indefinite leave of absence.

c.
 (what with other patrons or priorities to attend to), a good professional librarian has an intuitive feel for when to stop working on a question.

Timeliness is another important value. Often patrons need an answer quickly and the reference librarian does not have sufficient time to conduct a thorough investigation of the topic. Some patrons (such as those working on genealogy genealogy (jē'nēŏl`əjē, –ăl`–, jĕ–), the study of family lineage. Genealogies have existed since ancient times. ) may be willing to wait days, weeks, or even months for an answer. Others (such as those who need data for a presentation, paper, or meeting) have a definite time limit, and information delivered after that limit is useless. The first patron wants accurate information regardless of the wait. The second will accept a quick answer even if it is not thoroughly researched. Accuracy and timeliness are both valued by these patrons, but in much different ways.

Finally, reference librarians value authority when answering questions. During the time when most answers came from published reference sources, the authority of the answer was most frequently reflected in the identities of author and publisher. For example, an answer from a newspaper citing an unnamed source was not considered as authoritative as an answer written by a university professor and included in an encyclopedia encyclopedia, compendium of knowledge, either general (attempting to cover all fields) or specialized (aiming to be comprehensive in a particular field). Encyclopedias and Other Reference Books
 published by Macmillan. Similarly, an answer found in the Statistical Abstract had the authority of the United States Census Bureau The United States Census Bureau (officially Bureau of the Census as defined in Title 13 U.S.C.  11) is a part of the United States Department of Commerce.  behind it, whereas data included without attribution at·tri·bu·tion  
n.
1. The act of attributing, especially the act of establishing a particular person as the creator of a work of art.

2.
 in a magazine article had only the validity of the article's author. Reference librarians learned which sources and publishers were most likely to produce authoritative material and tended to use those sources to answer patron queries. With the advent of the Internet, it has become very easy to find unauthoritative sources, but finding an answer that is believable be·liev·a·ble  
adj.
Capable of eliciting belief or trust. See Synonyms at plausible.



be·lieva·bil
 can be quite difficult. The value that sets reference librarians apart from other services that answer questions is their dedication to finding authoritative information.

The third function of the reference librarian is what we now call Reader's Advisory. Public libraries offer reader's advisory services in order to guide patrons to books that they might like to read. Reader's advisory services in public libraries are most commonly associated with fiction collections, where patrons read one author or genre and come to the librarian in order to find similar works. For example, a patron who has read works by the author Rita Mae Brown Rita Mae Brown (b. November 28, 1944) is a prolific American writer, most known for her mysteries and other novels (Rubyfruit Jungle). She is also an Emmy-nominated screenwriter.  might be referred by the librarian to Lillian Jackson Jackson.

1 City (1990 pop. 37,446), seat of Jackson co., S Mich., on the Grand River; inc. 1857. It is an industrial and commercial center in a farm region.
 Braun, since both authors involve cats in their mystery novels. Academic librarians do a great deal of reader's advisory service as well, but they do not usually call it by that name. In academic libraries, reader's advisory often takes the form of referring students to sources or databases relevant to their research. In academic libraries, the question "Where should I look for information on my topic?" is really a request for reader's advisory service. The student is seeking not an answer to a specific factual question, but sources that can lead to further information on the topic. As libraries have come to rely more upon electronic databases, the number of reader's advisory requests has risen dramatically.

The key value involved in reader's advisory is knowledge: knowledge of the reader; of the literature; and of the collection. A librarian who is good at this service must understand the needs of each patron. The librarian must understand the general interests of the community served by the library and must also relate to the specific needs of each patron. Reading level, language skills, and educational background all factor into good reader's advisory service. The librarian must also be aware of the universe of sources from which to recommend selections. Most reference librarians are also involved in collection development, and the subject knowledge gained from building the library collection transfers over to reader's advisory. Finally, the librarian must know the local collection. Suggesting sources that the reader cannot use is not only unhelpful, it is downright down·right  
adj.
1. Thoroughgoing; unequivocal: a downright lie.

2. Forthright; candid.

adv.
Thoroughly; absolutely.
 irritating. For example, it does little good to suggest that a patron search a database that the library does not offer. It aggravates the user, and it reflects poorly on the library, since the student will inevitably wonder why the library lacks the recommended source. Reader's advisory services depend on librarians who value and understand the relationship of the reader, the literature of the discipline, and the local collection.

The final function of Green's reference librarian is to promote the library within the community. While this function is certainly self-serving self-serving adj. referring to a question asked of a party to a lawsuit or a statement by that person that serves no purpose and provides no evidence, but only argues or reinforces the legal position of that party. , it ensures that the other functions will continue to be available. Without support from the community, the library itself would fail. The implicit assumption is that the librarian is promoting the library on a one-on-one individual basis. According to according to
prep.
1. As stated or indicated by; on the authority of: according to historians.

2. In keeping with: according to instructions.

3.
 Green (1876), "One of the best means of making a library popular is to mingle freely with its users and help them in every way" (p. 78). Reference is not something that is packaged and marketed to the masses; rather, it is a service that treats every library patron as an individual with unique needs. The library is promoted because each patron feels that the librarian is working specifically for him or her. For many community members, the library is one of the very few social institutions where they receive such service. Access and individualization are highly valued aspects of reference service.

Although much has changed in society over the past 125 years, these basic values remain at the foundation of reference service. Today's technology allows us to offer information services to anyone in anywhere. We now have more information available than at any other time in human history. Despite these advances, the basic values of reference service are virtually unchanged. The tools with which we work are very different from those in Green's time, but the process in which we are engaged is very similar.

CONFLICTING VALUES AND MODELS OF SERVICE

While the individual values upon which reference service is based remain unchanged, the emphasis among those values can vary greatly. Different models of reference service exist because each model emphasizes a different set of basic values. When a model that is based upon one value is evaluated on the basis of another, misunderstanding and conflict arise. Even within a single function of the reference process, such as answering patron questions, values of accuracy, timeliness, thoroughness, and authority are frequently in direct conflict with each other. To guarantee that an answer is thorough and accurate, the librarian may have to compromise on timeliness. For an answer to be timely, the librarian may not be able to guarantee authority or accuracy. The model of reference service chosen by an institution is an indication of which values are considered most important to the library--and to the community that it serves.

Debates on models of reference service are nothing new. Not long after reference service became common in libraries, a conflict developed between the values inherent in the first two functions--offering instruction and answering factual queries. Some librarians emphasized the instructional aspects, whereas others emphasized question answering Question answering (QA) is a type of information retrieval. Given a collection of documents (such as the World Wide Web or a local collection) the system should be able to retrieve answers to questions posed in natural language. . Throughout the twentieth century, librarians debated these two models of service.

This debate has been well documented by Rothstein (1955, pp. 75-79) and is summarized in the Encyclopedia of Library and Information Science (Galvin, 1978). The model of service that emphasizes education over information has been termed the "conservative" or "minimum" model, with the ultimate goal being to train patrons to use the library independently. The process of finding information is valued above the information itself. This model has long been the predominant pre·dom·i·nant  
adj.
1. Having greatest ascendancy, importance, influence, authority, or force. See Synonyms at dominant.

2.
 approach in school and academic libraries, where the mission of the broader institution is clearly educational. Its many variations culminated in the concept of the "teaching library" (Guskin, Stoffle, and Boisse, 1979), in which bibliographic instruction becomes the central role of the entire academic library.

The "liberal" or "maximum" model emphasizes information over process. Under this model, when a patron asks a question, the librarian finds the answer and may even deliver it to the patron. The librarian does not attempt to educate the patron in the process, but puts all of the effort into finding accurate and authoritative information. Proponents of this model believe that libraries are highly complex organizations and that attempting to train all patrons in the skills necessary to navigate (1) "Surfing the Web." To move from page to page on the Web.

(2) To move through the menu structure in a software application.
 this organization is impossible. Rather than spending time "Spending Time" is the first single released by Christian artist Stellar Kart.

The lyrics describe the band members desire to spend "more time with God". "Sometimes it’s a real struggle to spend time with God.
 and effort to create independent library users, the librarian serves as a subject expert who is to find and analyze the information in the collection. Used heavily in corporate and government libraries (where the librarian is viewed more as a research colleague than as a teacher), this model places a high value on accuracy, thoroughness, timeliness, and authority.

Obviously, neither of these extremes is the "right" model for all reference departments. In fact, most libraries offer services that fall between these two extremes. Reference librarians tend to value both the teaching aspects of reference work and their ability to answer specific questions. Both models can even exist simultaneously within the same institution. Some large universities have general, undergraduate-oriented libraries that emphasize the teaching side of reference work, and small, discipline-oriented departmental libraries that emphasize factual knowledge. Even within the same reference department, librarians may practice one model with one group of users and another model with a different group. In some libraries, it is standard policy to show students how to conduct research (the conservative/minimum model) while librarians will actually conduct extensive searches for faculty (the liberal/maximum model). Departmental guidelines guidelines,
n.pl a set of standards, criteria, or specifications to be used or followed in the performance of certain tasks.
 on how much work to do for any given patron or how much time to spend with a single user stand as attempts by reference librarians to regulate the relative strengths of these two opposing viewpoints.

TECHNOLOGY AND CHANGE

While technology is not the only factor that has changed in libraries, it is most certainly a driving force. In an interview published shortly before his death in 1985, Hugh Atkinson Hugh Atkinson (1924-1994) was an Australian novelist, journalist and documentary maker.

He wrote a number of novels, including Low Company, The Pink and the Brown (1957) and The Reckoning.
 (Alley alley

an area in a cow barn identified by its particular purpose such as a loafing alley, a walking alley or feeding alley.
, 1985) predicted that technology would spark spark, in electricity: see arc.

(language) SPARK - An annotated subset of Ada supported by tools supplied by Praxis Critical Systems (originally by PVL).

http://sparkada.com.
 a revolution in reference service by the end of the twentieth century. His prediction came true, as reference librarians explored and adopted an ever-growing number of innovations for providing information content and delivery. Before the mid-1980s, information technology had been applied primarily to the technical and organizational sides of the library, mostly to develop large centralized cen·tral·ize  
v. cen·tral·ized, cen·tral·iz·ing, cen·tral·iz·es

v.tr.
1. To draw into or toward a center; consolidate.

2.
 catalogs and databases. As the power of computing computing - computer  became more decentralized de·cen·tral·ize  
v. de·cen·tral·ized, de·cen·tral·iz·ing, de·cen·tral·iz·es

v.tr.
1. To distribute the administrative functions or powers of (a central authority) among several local authorities.
 and universally available, librarians used it to enhance the service models of the past.

In most reference departments, the first encounter with information technology was through mediated me·di·ate  
v. me·di·at·ed, me·di·at·ing, me·di·ates

v.tr.
1. To resolve or settle (differences) by working with all the conflicting parties:
 online database services such as Dialog and BRS BRS - Big Red Switch. This abbreviation is fairly common on-line. . Such services became widely available in the mid-1970s through the mid-1980s. Since most libraries were unable to absorb the costs associated with this kind of database searching, patrons usually paid for some or all of the direct costs. Although the librarian worked with the patron to develop search strategies and review results, it was the librarian who understood the process and who had access to the technology. To reduce costs, the librarian actually did the work while the patron observed the process. In many ways, the economics of mediated searching dictated dic·tate  
v. dic·tat·ed, dic·tat·ing, dic·tates

v.tr.
1. To say or read aloud to be recorded or written by another: dictate a letter.

2.
a.
 that librarians follow the liberal/maximum model of reference service.

From the mid-1980s to the mid-1990s, there followed a period of unmediated Adj. 1. unmediated - having no intervening persons, agents, conditions; "in direct sunlight"; "in direct contact with the voters"; "direct exposure to the disease"; "a direct link"; "the direct cause of the accident"; "direct vote"
direct
 searching of some of those same databases on CD-ROM CD-ROM: see compact disc.
CD-ROM
 in full compact disc read-only memory

Type of computer storage medium that is read optically (e.g., by a laser).
. Librarians purchased databases that members of their community could use; while the librarian still controlled the possible sources, it was up to the patron to perform the search and evaluate the results. Since the cost of the database did not depend on usage, a library could purchase the database and make it available to all community members at no charge. Not surprisingly, the total number of database searches rose dramatically. The librarian's role shifted from that of performing the search to that of teaching patrons how to do their own searches. The model of service shifted along with this change in technology, from the liberal/maximum model toward the conservative/minimum model.

What neither Atkinson nor any other visionary 1. visionary - One who hacks vision, in the sense of an Artificial Intelligence researcher working on the problem of getting computers to "see" things using TV cameras. (There isn't any problem in sending information from a TV camera to a computer.  could predict was that information technology would be directly adopted by library users in their homes and offices. With the advent of the Internet in the 1990s, the public gained the ability to find information virtually anywhere. Information that once would have required retrieval by a reference librarian was now in the hands of anyone with a computer and a phone line.

As information technology became available in the household, new predictions began to emerge. Some said that the reference librarian--indeed, the entire library--would no longer be needed. Others felt that the new technology required a new means of delivering reference services, especially for those patrons who were not physically present in the library. These predictions often cited the declining statistics of reference use in libraries of all kinds in all areas of the nation. A variety of new models of reference and library service were proposed and touted as the way of the future. In addition, a number of commercial information services and dot.com companies attempted to take on some roles formerly reserved for the reference librarians. In a matter of a few short years, there arose a feeling that reference librarians had lost control over their chosen profession (Tyckoson, 1999).

NEW MODELS, OLD VALUES

The key to understanding and evaluating the new models of reference service is to examine them in light of the traditional values Traditional values refer to those beliefs, moral codes, and mores that are passed down from generation to generation within a culture, subculture or community. Since the late 1970s in the U.S. . The new models of reference service do not dismiss the traditional values; they simply emphasize different combinations or aspects of those values. The most effective way of evaluating a new model of reference is to compare the values associated with that model to those of the community that the model is designed to serve. Some examples of this analysis follow.

Traditional Reference Model

The traditional reference service is closest to the liberal/maximum model. In the traditional model, the reference librarian works at a desk or counter and handles all types of queries, from directional In one direction. Contrast with omnidirectional.  questions to in-depth research. The role of the librarian is primarily to answer patron questions and secondarily to provide reader's advisory services. Patrons receive individual attention and service, although they may have to wait in line when the library is busy. The traditional model of reference service emphasizes the values of personal service, access to information, knowledge of the discipline and collections, accuracy, and timeliness. Traditional service deemphasizes the values of instruction and thoroughness.

The Teaching-Library Model

The teaching-library model represents the extreme opposite of the traditional model and is a primary example of the conservative/minimum approach. The role of the librarian is not to answer questions, but to provide instruction in the research process. Reference librarians working under this model often work with patrons in groups in classroom settings rather than individually at a reference desk. Patrons do not approach the librarian when they have an information need, but are introduced to the librarian before such a need arises. The teaching-library model highly values all of the educational aspects of librarianship li·brar·i·an  
n.
1. A person who is a specialist in library work.

2. A person who is responsible for a collection of specialized or technical information or materials, such as musical scores or computer documentation.
, including factual knowledge, the research process, and critical thinking. This model also values authority and thoroughness over accuracy and timeliness. Personal service is not as important as in the traditional model. Knowledge of the discipline and collection is also considered subordinate to knowledge of the research process.

Tiered Reference Services

In tiered reference services, different librarians or staff answer different kinds of questions. Initially made popular as the Brandeis model of reference service, tiered reference has subsequently developed several different variations. Their common feature is that support staff or students answer the majority of the simple queries and that reference librarians are reserved for answering in-depth research questions. In some cases patrons are required to make appointments for research consultations, whereas in others they are simply referred to a different desk or area of the library. One of the primary goals of tiered-reference service is to allow reference librarians to make better use of their subject and research skills.

Tiered-reference service places very high value on a librarian's knowledge of the discipline and of the collection. Since its primary goal is to allow librarians to spend more time with patrons, this model also values accuracy, authority, and thoroughness. Tiered reference also values personal assistance, but places less value on access and timeliness. It is more difficult to reach a librarian, so patrons who need answers quickly may not take advantage of the benefits. Tiered service Tiered services is business jargon for providing a service (such as telecom connectivity or cable channel service) according to separate, incrementally distinct quality and pay levels, or "tiers."

The term has current usage in the debate over network neutrality.
 does not place a high value on the educational aspects of reference service, although those patrons who receive in-depth service may also receive personal instruction in the research process.

Virtual Reference Services

One of the more recent models of reference service is the virtual reference desk or online reference service. These services are designed to help patrons using technology--especially when those patrons are not physically within the library. Using email, chat, and call-center-based software, librarians help patrons in real time over computer networks. Virtual reference is advertised as being able to reach patrons at any time of day or night at any location in the world. As such, virtual reference service places the highest value on access, accuracy, and timeliness. Virtual reference also values personal service, although without having the librarian and patron meet in person. Values associated with the educational and reader's advisory aspects of reference service are not as important in virtual reference service, since the focus is usually on providing answers rather than instructing users. Interestingly, some commercial information services that provide virtual reference service confuse con·fuse  
v. con·fused, con·fus·ing, con·fus·es

v.tr.
1.
a. To cause to be unable to think with clarity or act with intelligence or understanding; throw off.

b.
 reader's advisory with answers to queries. Instead of providing information in response to a patron question, they recommend sources (usually web pages). These services often end up disappointing and confusing con·fuse  
v. con·fused, con·fus·ing, con·fus·es

v.tr.
1.
a. To cause to be unable to think with clarity or act with intelligence or understanding; throw off.

b.
 their customers, who generally expect the quality of service provided by library reference departments.

THE "RIGHT" MODEL OF REFERENCE SERVICE

Each model mentioned above is based upon the same set of core service values, but each emphasizes a different subset A group of commands or functions that do not include all the capabilities of the original specification. Software or hardware components designed for the subset will also work with the original.  of those values. For any model to be successful, there is one value that must be emphasized above all others: knowledge of the community that the library serves. A library staff that understands its users and their needs will develop a service model that best supports those needs. Models that work well in one library will not necessarily apply to another that serves a different type of community. For example, a library serving a high school in which every student is given a laptop Same as laptop computer.

laptop - portable computer
 and an Internet account may wish to set up a virtual reference desk to support homework and after-school programs. However, this model would not be appropriate for a public library serving a low-income community where few families have computers at home. Similarly, a teaching-library model may work very well in an undergraduate liberal arts liberal arts, term originally used to designate the arts or studies suited to freemen. It was applied in the Middle Ages to seven branches of learning, the trivium of grammar, logic, and rhetoric, and the quadrivium of arithmetic, geometry, astronomy, and music.  environment, but it would be totally out of place for a corporate library.

No single model of reference service applies to all libraries. Many new models have been proposed over the past two decades, and many others will be proposed in the future. These models receive attention in the professional literature precisely because they are innovative. However, the fact that they receive attention does not imply that they must be adopted. The needs of the community must remain foremost in the minds of reference librarians, who should not feel pressured to change models of service simply for the sake of change. Just as CD-ROM replaced mediated searching and the Internet is replacing CD-ROM, good new ideas will continue to be incorporated into the mix of library services. Traditional reference service remains the predominant model in libraries today not because reference librarians lack initiative or are stubborn stubborn Vox populi → medtalk Refractory; unresponsive to therapy  or resist change, but simply because that model still meets the needs of many communities that libraries serve.

Each model of reference service should be measured against its ability to support the values upon which it is based. A model that emphasizes instruction should not be criticized for failing to provide accurate, thorough, and timely answers to patrons' questions. Conversely con·verse 1  
intr.v. con·versed, con·vers·ing, con·vers·es
1. To engage in a spoken exchange of thoughts, ideas, or feelings; talk. See Synonyms at speak.

2.
, a model that values factual information should not be criticized for failing to teach the research process. Most important, any model should be measured against community values. As new models are proposed, librarians should study those models to determine if they offer advantages over existing systems. Over time, communities change, libraries change, and models of reference service change. Determining the best model of service for an individual library should be a process of evolution, not revolution.

REFERENCES

Alley, B. (1985). A conversation with Hugh Atkinson. Technicalities, 5(4), 3-7.

Campbell, J. (1992). Shaking the conceptual foundations of reference: A perspective. Reference Services Review, 20(4), 29-36.

Coffman, S. (1999). Reference as others do it. American Libraries American Libraries is the official publication of the American Library Association. Published monthly except for a combined July/August issue, it is distributed to all members of the organization. American Libraries is currently edited by Leonard Kniffel. , 30(5), 54-56.

Galvin, T. (1978). Reference services and libraries. In Kent, A., Lancour, H., & Daily, J. E. (Eds.), Encyclopedia of library and information science. Volume 25. (pp. 210-226). New York New York, state, United States
New York, Middle Atlantic state of the United States. It is bordered by Vermont, Massachusetts, Connecticut, and the Atlantic Ocean (E), New Jersey and Pennsylvania (S), Lakes Erie and Ontario and the Canadian province of
: Marcel Dekker Marcel Dekker is a well-known encyclopedia publishing company with editorial boards found in New York, New York. They are part of the Taylor and Francis publishing group.

Initially a textbook publisher, they went to encyclopedia publishing in the late 1990's.
.

Garrison, D. (1979). Apostles APOSTLES. In the British courts of admiralty, when a party appeals from a decision made against him, he prays apostles from the judge, which are brief letters of dismission, stating the case, and declaring that the record will be transmitted. 2 Brown's Civ. and Adm. Law, 438; Dig. 49. 6.  of culture: The public librarian and American society, 1876-1920. New York: Free Press.

Green, S. W. (1876). Personal relations between librarians and readers. American Library Journal, 1(2-3), 74-81.

Guskin, A. E.; Stoffle, C.J.; & Boisse,J. A. (1979). The academic library as a teaching library: a role for the 1980s. Library Trends, 28(2), 281-296.

Hernon, P., & McClure, C. R. (1985). Unobtrusive reference testing: the 55% rule. Library Journal, 111(7), 37-41.

Massey-Burzio, V. (1992). Reference encounters of a different kind. Journal of Academic Librarianship, 18(5), 276-286.

Rettig, J. R. (1992). Rethinking reference and adult services. RQ, 31(4), 463-466.

Rothstein, S. (1953). The development of the concept of reference service in American libraries, 1850-1900. Library Quarterly, 23(1), 1-15.

Rothstein, S. (1955). The development of reference services through academic traditions, public library practice, and special librarianship. Chicago: Association of College and Research Libraries. [Reprinted by Gregg Press Gregg Press was founded about 1965 by Charles Gregg in Upper Saddle River, New Jersey to distribute in the United States the antiquarian reprints published in the UK by Gregg Press International. , 1972.]

Tyckoson, D. (1997). What we do: reaffirming the founding principles of reference service. Reference Librarian, 59, 3-13.

Tyckoson, D. (1999). What's right with reference. American Libraries, 30(5), 57-63.

David A. Tyckoson, Head of Reference, Henry Madden mad·den  
v. mad·dened, mad·den·ing, mad·dens

v.tr.
1. To make angry; irritate.

2. To drive insane.

v.intr.
To become infuriated.
 Library, California State University Enrollment
, 5200 N. Barton Ave., Fresno, CA 93740

DAVID A. TYCKOSON is Head of the Reference Department of the Henry Madden Library at California State University, Fresno The campus sits at the foot of the Sierra Nevada mountain range in the San Joaquin Valley. Fresno County is the sixth largest metropolitan area in California. The university is within an hour's drive of many mountain and lake resorts and within a three- or four-hour drive of both Los . Prior to coming to California in 1997, he held positions at SUNY/Albany, Iowa State University Academics
ISU is best known for its degree programs in science, engineering, and agriculture. ISU is also home of the world's first electronic digital computing device, the Atanasoff–Berry Computer.
, and Miami (Ohio) University. His article in the May 1999 American Libraries, "What's Right with Reference," presents his view on the state of reference services today.
COPYRIGHT 2001 University of Illinois at Urbana-Champaign
No portion of this article can be reproduced without the express written permission from the copyright holder.
Copyright 2001, Gale Group. All rights reserved. Gale Group is a Thomson Corporation Company.

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Author:Tyckoson, David A.
Publication:Library Trends
Geographic Code:1USA
Date:Sep 22, 2001
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