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Unobtrusive Data Analysis of Digital Reference Questions and Service at the Internet Public Library: An Exploratory Study.


ABSTRACT

THIS ARTICLE PRESENTS THE RESULTS OF AN exploratory study attempting to establish a methodology for the unobtrusive analysis of a major digital reference enterprise. Logs of over 3,000 questions asked of the Internet Public Library Internet Public Library - (IPL) A project at the University of Michigan School of Information and Library Studies to provide an on-line, 24 hour public library, chaired by an assemblage of librarians and information industry professionals.  in early 1999 were analyzed an·a·lyze  
tr.v. an·a·lyzed, an·a·lyz·ing, an·a·lyz·es
1. To examine methodically by separating into parts and studying their interrelations.

2. Chemistry To make a chemical analysis of.

3.
 on the basis of questions asked (subject area, means of submission, self-selected demographic information), how those questions were handled (professional determination of subject and question nature, questions sent back to users for clarification), and answered (including time to answer) or rejected. In addition, answers that received unsolicited un·so·lic·it·ed  
adj.
Not looked for or requested; unsought: an unsolicited manuscript; unsolicited opinions.


unsolicited
Adjective
 thanks were analyzed separately. Users seem to have difficulty in assigning as·sign  
tr.v. as·signed, as·sign·ing, as·signs
1. To set apart for a particular purpose; designate: assigned a day for the inspection.

2.
 subject categories to their questions, and to determine whether they are factual or require sources for assistance, and these decisions were often overridden by question administrators. The median time to answer questions was just over two days, and about one in five answers received thank-you thank-you
n.
An expression of gratitude: said their thank-yous and departed. 
 messages from users.

INTRODUCTION

The advent of digital reference creates for librarians This is a list of people who have practised as a librarian and are well-known, either for their contributions to the library profession or primarily in some other field.  many new opportunities. Most of these revolve around Verb 1. revolve around - center upon; "Her entire attention centered on her children"; "Our day revolved around our work"
center, center on, concentrate on, focus on, revolve about
 new ways of offering service--i.e., at different times, to different populations, via different media, etc. However, since reference services delivered through the Internet Internet

Publicly accessible computer network connecting many smaller networks from around the world. It grew out of a U.S. Defense Department program called ARPANET (Advanced Research Projects Agency Network), established in 1969 with connections between computers at the
 are mediated me·di·ate  
v. me·di·at·ed, me·di·at·ing, me·di·ates

v.tr.
1. To resolve or settle (differences) by working with all the conflicting parties:
 in a chiefly textual tex·tu·al  
adj.
Of, relating to, or conforming to a text.



textu·al·ly adv.
 environment, digital reference services Digital reference is a service by which library reference service is conducted online, and the reference transaction is a computer-mediated communication.

The word "reference" in this context refers to the task of providing assistance to library users in finding information,
 also afford us new ways of examining the activities of reference. At the Internet Public Library (IPL (Initial Program Load) Same as boot.

1. IPL - Information Processing Language.
2. IPL - Internet Public Library.
3. IPL - Initial Program Load.
4. IPL - Initial Program Loader.
), we have been providing digital reference services to our international patron group since opening on March 17, 1995, over five years ago. During that time, we have kept an exact record of every reference interaction that we have handled, over 40,000 questions to date. In this article, our goal is to explore just what sort of things can possibly be learned by examining this record.

As this is an exploratory study, we have limited our data set of interest to the questions received during the three-month period from January January: see month.  to March 1999. This period provides over 3,000 questions to examine. We are also purposely pur·pose·ly  
adv.
With specific purpose.


purposely
Adverb

on purpose
USAGE: See at purposeful.

Adv. 1.
 limiting inquiries to rather elementary data analysis--no content analysis or direct patron inquiries--as we are primarily interested in what sort of data can be drawn out of the amalgamation amalgamation /amal·ga·ma·tion/ (ah-mal´gah-ma´shun) trituration (3).
amalgamation (
 of questions via automatic means. In short, we want to know if anything useful can be learned about a digital reference service without investing a huge amount of resources.

As is typical with these sorts of studies, our explorations raise as many, if not more, questions than answers. In the conclusion of this article, we examine the more complex inquiries that are suggested by our elementary data analysis. We also consider ways in which the service itself might be modified to allow for more and more complex information to be gathered non-intrusively.

Our research questions were:

* What are important characteristics of questions and users (user-assigned subjects, self-identification self-i·den·ti·fi·ca·tion
n.
Identification of oneself with another person or thing.
 of users)?

* How frequently do IPL administrators override An arrangement whereby commissions are made by sales managers based upon the sales made by their subordinate sales representatives. A term found in an agreement between a real estate agent and a property owner whereby the agent keeps the right to receive a commission for the sale of  user-defined subjects and nature of questions?

* How frequently do IPL question-answerers use internal features of the question-answering system?

* How long do answerers take to answer questions?

* Who sends thank-you messages back to the IPL?

* What are important characteristics of rejected questions?

REVIEW OF RELATED LITERATURE

Although digital reference services have been a part of libraries for some time, most of the literature has been anecdotal anecdotal /an·ec·do·tal/ (an?ek-do´t'l) based on case histories rather than on controlled clinical trials.
anecdotal adjective Unsubstantiated; occurring as single or isolated event.
 in nature. The few studies that have been done have generally focused on the nature and existence of these services (e.g., Janes, Carter, & Memmott, 1999, for academic libraries; Garnsey & Powell Powell See Osceola. , 2000, for public libraries) and not any sort of qualitative or quantitative approach to the results or outcomes of these services. In a sense, this study is in the tradition of the numerous studies involving the evaluation of traditional reference services (e.g., Hernon & McClure Mc·Clure   , Samuel Sidney 1857-1949.

Irish-born American editor and publisher who founded McClure's Magazine (1893), an influential muckraking periodical.
, 1987; Durrance, 1989) as well as transaction log analysis (Peters, Kaske, & Kurth Kurth may refer to:
  • Godefroid Kurth
  • James Kurth
  • Markus Kurth
  • Rob Kurth
  • Wally Kurth
, 1993). The unobtrusive nature of our study shares some of the inherent limitations of transaction log analysis; as Kurth (1993) states: "Transaction log data ... don't reflect, except through inference (logic) inference - The logical process by which new facts are derived from known facts by the application of inference rules.

See also symbolic inference, type inference.
, who enters the searches, why they enter them, and how satisfied they are with their results" (p. 98). However, we are unaware of any previous studies of digital reference services and, as such, are taking the first small steps into a new area of inquiry with this study.

OVERVIEW OF INTERNET PUBLIC LIBRARY REFERENCE

Internet Public Library reference has been covered in detail in many other places (e.g., Lagace, 1999; Lagace & McClennen, 1998). However, we feel that it would be instructive in·struc·tive  
adj.
Conveying knowledge or information; enlightening.



in·structive·ly adv.
 to provide first a brief overview of the process before diving diving

Sport of plunging into water, usually headfirst and often following the execution of one or more acrobatic maneuvers. It emerged as a competitive sport in the late 19th century and became part of the Olympic Games in 1904.
 into the data.

Users are invited to ask their questions by completing one of two forms: either a general purpose form (http://www.ipl.org/ref/QUE/ RefFormQRC.html) or a youth form (http://www.ipl.org/youth/ refform.html). We also take questions that have been submitted via e-mail. Users are informed that their question may be used for research purposes, as per the IPL Privacy Statement (http://www.ipl.org/about/privacy.html). All of the questions received by the IPL are entered into QRC QRC Quick Reference Card
QRC Queensland Resources Council (Australia; formerly Queensland Mining Council)
QRC Queer Resource Center
QRC Quick Reaction Capability
QRC Queen's Royal College (Port of Spain, Trinidad) 
, our Web-based centralized cen·tral·ize  
v. cen·tral·ized, cen·tral·iz·ing, cen·tral·iz·es

v.tr.
1. To draw into or toward a center; consolidate.

2.
 software used for patron interaction in general and reference administration in particular (Lagace & McClennen, 1998). Questions to QRC become items, and each item can exist in one of several categories. Questions are first relegated to an Incoming category where an IPL reference administrator (a "mucker Muck´er   

n. 1. A term of reproach for a low or vulgar labor person.
1. (Construction) An excavating machine designed to remove particulate material from within a confined area, as in a tunnel or mine.
v. t.
" in IPL lingo Lingo - An animation scripting language.

[MacroMind Director V3.0 Interactivity Manual, MacroMind 1991].
) performs the initial tasks on the question--chiefly accepting or rejecting the question (and notifying no·ti·fy  
tr.v. no·ti·fied, no·ti·fy·ing, no·ti·fies
1. To give notice to; inform: notified the citizens of the curfew by posting signs.

2.
 the patron) but also assigning a subject and a subject line, verifying ver·i·fy  
tr.v. ver·i·fied, ver·i·fy·ing, ver·i·fies
1. To prove the truth of by presentation of evidence or testimony; substantiate.

2.
 the e-mail address See Internet address.

e-mail address - electronic mail address
, deciding if it is a "sources" or "factual" question (see definitions below) and, if necessary, asking the patron for clarifying information. These administrators are experienced in the use of QRC, the IPL question-answering process and guidelines guidelines,
n.pl a set of standards, criteria, or specifications to be used or followed in the performance of certain tasks.
, and are either advanced students or volunteer professionals.

From there the question is transferred to one of two "To be Answered" categories, one each for factual and source questions. The questions are then available to be answered by the cadre (company) CADRE - The US software engineering vendor which merged with Bachman Information Systems to form Cayenne Software in July 1996.  of IPL reference librarians, who choose from among the available questions and CLAIM a question to indicate that they are working on it. During the process of finding an answer for the question, the librarian (1) A person who works in the data library and keeps track of the tapes and disks that are stored and logged out for use. Also known as a "file librarian" or "media librarian." See data library.

(2) See CA-Librarian.
 may post messages to herself (or, in fact, messages on others' questions as well) via a FOLLOWUP,(1) or ASK_INFO functions so as to seek further clarifying information from the patron. Finally, a question is ANSWERED by sending an e-mail response via QRC back to the patron. A patron may decide to respond back to the question, usually to ask for more information or to offer a note of thanks. After the question has been answered, an administrator checks the answer (an important step, as IPL reference is chiefly an educational enterprise and many of the answerers are students still in the process of learning reference techniques) and then removes the item from the category. The entirety The whole, in contradistinction to a moiety or part only. When land is conveyed to Husband and Wife, they do not take by moieties, but both are seised of the entirety.  of this reference interaction is then filed away into the QRC archives.

METHODOLOGY

Although the current version of the QRC software is not built into a database, the questions, answers, and attendant ATTENDANT. One who owes a duty or service to another, or in some sort depends upon him. Termes de la Ley, h.t. As to attendant terms, see Powell on Morts. Index, tit. Attendant term; Park on Dower, c. 1 7.  interactions are stored in formatted text files. Thus it was rather straightforward to write a program in Perl to cull cull

the act of culling. Called also cast.
 through the files and extract the desired data. When possible confusion arose, consultation with the reference administrators was able to clear up any points about the subtleties of the administration process. Data now in hand, a variety of exploratory analyses were performed, the results of which we will now go into in detail.

Results and Discussion

During the period used for this study, January-March 1999, 3,022 questions were submitted to the IPL. The entire corpus was analyzed using automatic processing of QRC archive files See archive. .

The first area we examined was the nature of the questions asked by Internet Public Library patrons. We looked at three areas: what means were used to ask the question (form or e-mail), the subject assigned as·sign  
tr.v. as·signed, as·sign·ing, as·signs
1. To set apart for a particular purpose; designate: assigned a day for the inspection.

2.
 to the question by the user, and self-identified demographic characteristics.

Table 1 shows the source of the questions received--i.e., whether the questions were submitted via the standard form, the youth form, e-mail (to any @ipl.org address), or by an unknown means (usually from another form on the IPL site--e.g., a patron might ask a reference question in a form intended to suggest a site for the IPL's Online Newspapers collection). As can be seen, the majority of the questions received, 68 percent, come from the general reference form and 26 percent arrive via e-mail. Only 4 percent of the patrons used the youth form. This 26 percent is an important number: these questions have much less structure--i.e., they do not have the field structure of questions that come in via the form and, more importantly, they do not necessarily have the information requested on the form, which is most valuable when answering. Often, e-mail-based questions do not specify sources already consulted, motivation or reason behind the question, intended uses for the information, and so on. This has a significant impact both on policy and performance.
Table 1. Source of Questions.

Source    Number   Percentage

form       2064       68.3
e-mail      788       26.1
kidform     127        4.2
unknown      43        1.4


The two forms ask patrons to identify the subject area of their questions. Table 2 shows the distribution of these choices. Note that nearly one-third of the questioners were unable to match the subject area of their question to the list provided and thus chose "Other/Misc." (this is not the default setting on the form--the patron is forced to choose a subject area when submitting and must actively select "Other/Misc." from the bottom of the list of available choices). A comparison of the data in Table 2 to that in Table 5, the subject area chosen by the IPL reference administrators, shows a serious disconnect disconnect - SCSI reconnect  between the two. This has significant implications, especially in the realm of automated au·to·mate  
v. au·to·mat·ed, au·to·mat·ing, au·to·mates

v.tr.
1. To convert to automatic operation: automate a factory.

2.
 assistance in reference question processing--i.e., any system that relies on users to self-identify their questions will end up with a significant number of questions in the wrong places within the system, and thus the system will still require a substantial hands-on component from human beings.
Table 2. Subjects Assigned by User(chosen from form).

Subjects                     Number    Percentage

Other/Misc                    869         28.8
<blank> - usually e-mail      795         26.3
Education                     196          6.5
Science                       186          6.2
Humanities                    166          5.5
Government/Law                150          5.0
Business/Economics            121          4.0
Libraries/Librarians          105          3.5
Health/Nutrition               63          2.1
Entertainment                  58          1.9
Computers                      49          1.6
Internet                       44          1.5
Social Services/Issues         39          1.3
Environment                    35          1.2
News/Current Events            29          1.0
Table 5. Subjects Chosen by Staff.

Subject                         Subjects
Code      Number   Percentage   Chosen by Staff

FARQ       228        9.8       (Frequently Asked
                                 Reference Question)
SCI        225        9.7       Science
HIS        201        8.7       History
LIT        184        7.9       Literature
BIO        147        6.3       Biography
HUM        147        6.3       Humanities
LIB        129        5.6       Libraries
MSC         96        4.1       Miscellaneous
GEO         79        3.4       Geography
PF          78        3.4       (answered with IPL
                                Pathfinder)
BUS         77        3.3       Business
POTUS       74        3.2       Presidents of the
                                United States
ENT         60        2.6       Entertainment
SOC         57        2.5       Social Science
EDU         53        2.3       Education
GOV         49        2.1       Government
GEN         47        2.0       General Reference
INT         39        1.7       Internet
COM         38        1.6       Computers
HEA         27        1.2       Health
MUS         23        1.0       Music
LAW         19         .8       Law
DIY         16         .7       Do-It-Yourself
POL         14         .6       Politics
MIL         13         .6       Military
PSY         13         .6       Psychology
REL         10         .4       Religion


The general reference form gives patrons the options to identify themselves as a businessperson, a teacher, and/or a librarian. This is done so that the administrators and answerers can have a better understanding of the background of the answerer and what resources may be available to them. Table 3 shows the distribution of these choices: nearly 25 percent of the patrons using the form identify themselves as business persons, 11 percent as teachers, 7.5 percent as librarians (only 15 people chose more than one category; nobody chose all three). These numbers should be taken with a grain of salt, as it is quite possible that a patron chooses one of these options to give themselves, and thus their question, a seeming higher level of import. We also know, from anecdotal evidence anecdotal evidence,
n information obtained from personal accounts, examples, and observations. Usually not considered scientifically valid but may indicate areas for further investigation and research.
 and spot-checking, that oftentimes of·ten·times   also oft·times
adv.
Frequently; repeatedly.

Adv. 1. oftentimes - many times at short intervals; "we often met over a cup of coffee"
frequently, oft, often, ofttimes
 questions from persons identifying themselves as business people are not business related and are, in fact, reflecting personal information needs.
Table 3. People who Identify themselves as ...

                           Percentage of
Options           Number   Questions from Form

Business People    501     24.3
Teachers           234     11.3
Librarians         153     7.4


(only 15 people chose more than one category; nobody chose all 3)

In addition, both forms ask if the question is "for a school assignment," again so that the people answering have a better idea of how to properly respond to the question. Over half of the patrons using the reference forms identify their question as being school related (1,073 or 52 percent), indicating a high level of educational usage for the IPL reference service.

WHAT WE DID WITH THE QUESTION

Administration

Sources vs. Factual. Patrons can specify whether they want their question answered with a brief factual answer to their query, or a list of sources to consult to help them with their quest (or nothing may be indicated, especially if the question comes via e-mail).

When processing the incoming questions, the IPL administrators make this judgment. Based on the nature of the question and their own experience, a question is accepted as either factual or sources, indicating to the people answering what the most likely type of response should be given. A question may also be rejected--i.e., not accepted into the question pool (more discussion of this later).

Table 4 shows the distribution of factual, sources, and rejected questions, comparing the patrons' expectations with the administrators' assignments. While the patrons were very evenly split among their choices (one-third each for sources, factual, and nothing responses), the administrators were more than twice as likely to assign a question as being sources rather than as factual. It is quite likely that patrons are being overly optimistic op·ti·mist  
n.
1. One who usually expects a favorable outcome.

2. A believer in philosophical optimism.



op
 that their questions can be answered simply and directly. We also note that the rejection rate for questions is independent of whether the patrons say they want a factual or sources answer.
Table 4. Factual, Sources, Rejected Distributions.

Of the 3022 Questions,

the user said they wanted sources 986 times (33%)
         we agreed 681 times (69%)
         we reversed 70 times (7%)
         we rejected 235 times (24%)

the user said they wanted factual answers 995 times (33%)
         we agreed 357 times (36%)
         we reversed 395 times (40%)
         we rejected 243 times (24%)

the user said nothing 1041 times (34%)
         we said sources 614 times (59%)
         we said factual 205 times (20%)
         we rejected 222 times (21%)

Overall,

1690 questions were answered with sources (56%)
632 questions were answered with factual answers (21%)
700 questions were rejected (23%)


Question Subject

IPL staff also assign subject categories to each question via subject codes that are appended to the beginning of the description line for each question. These categories are slightly different from those from which the patron can choose, but it is fairly easy to relate one set to another. (Questions that have been rejected do not receive subject codes.) The distribution of the subjects assigned by administrators is shown in Table 5. It is important to note that two of these designations, FARQ FARQ Frequently Asked Reference Question  and PF, are not actually subjects but rather indicate that the question was responded to by the administrator using a standard response referring the patron to one of the IPL's Frequently Asked Reference Questions (FARQ) or Pathfinders 1. Experienced aircraft crews who lead a formation to the drop zone, release point, or target.
2. Teams dropped or air landed at an objective to establish and operate navigational aids for the purpose of guiding aircraft to drop and landing zones.
3.
 (PF). This is also interesting since, even though patrons are encouraged to look over these resources on the IPL Web site prior to asking their questions, 13 percent of the questions are still answered in this fashion. Another important thing to note is that the number of Health and Law/Legal questions will be artificially low--as is noted in the section on Rejection below; questions on these subjects are routinely rejected for being outside the scope and purview The part of a statute or a law that delineates its purpose and scope.

Purview refers to the enacting part of a statute. It generally begins with the words be it enacted and continues as far as the repealing clause.
 of the IPL service.

Answering

When answering questions, IPL students, volunteers, and staff have several options. They may CLAIM a question, indicating that they are working on the question; UNCLAIM, indicating that they aren't anymore; mark a question as NEED_HELP, requesting assistance from others; or ASK_INFO, indicating that they have asked the patron for further clarifying information. The QRC system also allows anyone to post internal messages (known as FOLLOW_UPs), either as temporary notes to oneself during the process of searching for an answer or as assistance to others in answering.

Of the 2,322 questions answered (700 were rejected), 669 (28.8 percent) were answered before being posted to a "To Be Answered" category; these were answered directly by an administrator (nearly half via a FARQ or PF message) and thus will not have CLAIMs, NEED_HELPs, ASK_INFOs, and so on.

Thus, 1,653 "regular" questions were answered. Tables 6-10 show an analysis of those questions. It can be seen by these data that the majority of the questions are answered in what would be considered a "standard" fashion--i.e., CLAIMed once, never UNCLAIMed, with no FOLLOW_UPs from either the answerer or others. However, nearly 15 percent of the questions are worked on by more than one person (i.e., CLAIMed more than once), 35 percent of the questions have FOLLOW_UPs by the answerer, and 25 percent have FOLLOW_UPs by someone other than the answerer. The average number of self-FOLLOW_UPs is 0.63, and the average number of FOLLOW_UPs by others is 0.44. Only a small fraction of the questions were ever marked NEED_HELP or ASK_INFO--by corollary corollary: see theorem. , IPL question answerers offer help far more often than it is requested.
Table 6. CLAIMed Questions (Being Worked On).

Number of Times CLAIMed   Number   Percentage

0                             30       1.8
1                           1401      84.8
2                            165      10.0
3                             48       2.9
4                              7       0.4
5                              1       0.1
6                              1       0.1
Table 7. UNClaiMed Questions (have Stopped Working on the
Questions).

Number of Times UNCLAIMED     Number   Percentage

 0                             1449      87.7
 1                              160       9.7
 2                               36       2.2
 3                                7       0.4
 5                                1       0.1
Table 8. FOLLOW_UPs by Eventual Answerer.

Number of Times Followed Up
by Eventual Answerer          Number   Percentage

  0                            1088      65.8
  1                             311      18.8
  2                             135       8.2
  3                              61       3.7
  4                              26       1.6
  5                              18       1.1
  6                              11       0.7
  7                               2       0.1
 10                               1       0.1
Table 9. FOLLOW_UPs Others.

Number of Times Followed
Up by Others                    Number     Percentage

 0                               1232         74.5
 1                                260         15.7
 2                                 93          5.6
 3                                 33          2.0
 4                                 15          0.9
 5                                  9          0.5
 6                                  7          0.4
 7                                  3          0.2
 8                                  1          0.1
Table 10. Questions Marked ...

Options           Number   Percentage

NEED_HELP           53        3.2
ASK_INFO            66        4.0
both of these        7        0.4


Time to Answer

One important measurement of a digital reference service is the time it takes to respond to the patron with an answer (patrons are promised their answer within one week of posting). To evaluate this, we examined the time to answer the question as measured in days, as recorded automatically from the time the question was received at the IPL to the time an answer was posted back to the patron. Figure 1 shows the distribution of these answer times, while Table 11 gives the average time to answer as well as the quartiles. (These results do not include questions that were answered directly by administrators, only those posted to a "To Be Answered" category.)

[Figure 1 ILLUSTRATION OMITTED]

Table 11. Time to Answer (Measured in Days Between Time Question Posted to IPL and Time Answer Posted Back to User).
Time                   Number of Days

average                2.96 (s.d. 2.70)
Q1 (25th percentile)   0.77
median                 2.05
Q3 (75th percentile)   4.89
skew                   1.13


As can be seen from the data, it takes on average nearly three days for a question to be answered, with nearly half of the questions answered within two days and more than a quarter answered within one day.

The questions answered directly by administrators averaged only 0.44 days to answer; when including these in the analysis, the overall average time to answer for all questions is 2.26 days (median 1.07 days).

We also compared time to answer with other characteristics of the question. The average time to answer was 2.10 days for a factual question and 2.31 days for a sources question--no significant difference. The fastest questions to answer were factual questions received from e-mail (average 1.69 days, n = 166); the slowest to answer were sources questions from e-mail (average 2.38 days, n = 465). This discrepancy DISCREPANCY. A difference between one thing and another, between one writing and another; a variance. (q.v.)
     2. Discrepancies are material and immaterial.
 can partly be accounted for by the fact that a factual question is more likely to be answerable an·swer·a·ble  
adj.
1. Subject to being called to answer; accountable. See Synonyms at responsible.

2. That can be answered or refuted: an answerable charge.

3.
 directly by an administrator by employing a standard FARQ response.

Thanks

Of the 2,322 questions answered, 458 (19.7 percent) received unsolicited thanks from users. The thank rate was 24.4 percent for factual questions, and 18.0 percent for sources questions (the difference is significant at the .001 level, C = .071).

Table 12 shows the thank rate by the subject area of the question. In general, humanities subjects rank near the top, physical sciences near the middle, and social sciences near the bottom. Unsurprisingly, users whose questions were answered with a standard FARQ or PF response were far less likely to express gratitude Gratitude
agrimony

traditional symbol for gratitude. [Flower Symbolism: Flora Symbolica, 172]

Androcles

because he had once extracted a thorn from its paw, the lion refrained from attacking Androcles in the arena. [Rom. Lit.
.
Table 12. Thank Rate by Subject Area of Question.

Subject Area     Percentage

LIB                  26.2
MUS                  25.9
EDU                  23.8
LIT                  22.3
HUM                  22.2
BUS                  19.0
COM                  18.8
MSC                  18.5
SCI                  18.3
POTUS                18.3
HIS                  18.2
GEO                  18.1
INT                  17.4
GOV                  17.0
GEN                  16.4
SOC                  16.2
ENT                  15.8
BIO                  15.4
LAW                  13.3
HEA                  12.5
PF                    0.4
FARQ                  0.3


Table 13 shows the thank rate by questioner type. There does not appear to be much of a difference in the thank rate for those who do or do not choose to identify themselves as part of one of these groups, nor among the three groups.
Table 13. Patron Thank Rate by Questioner Type.

Questioner Type   Percentage

librarians          25.4
business people     25.3
teachers            21.1
school asst         15.0


Table 14 shows the thank rate by the question source. While there is no significant difference between questions submitted via e-mail and from the regular form, questions submitted using the youth form receive thanks at a far lower rate. The thank rate for questions identified as being for a school assignment was also significantly lower, 15.0 percent, leading one to a conclusion that kids send thanks along far less often than adults.

Table 14. Thank Rate by Question Source.
Question Source      Percentage

e-mail                  20.7
form                    20.3
kidform                  7.6


The thank rate for questions answered in less than the median time (2.05 days) was 18.4 percent; far less than the median time, 22.6 percent--a significant difference at the .01 level. This at first seems counter-intuitive in that the longer it took to answer a question, the more likely the patron was to send back a note of thanks. However, further examination of the data suggests a different factor at work. The thank rate for questions answered before posting by an administrator was 10.8 percent (72/ 669). The thank rate for questions (not answered before posting) with one or more FOLLOW_UPs was 28.9 percent; for those with no FOLLOW_UPs, the rate was 16.9 percent. As these factors can be taken as a measure of question difficulty (i.e., the harder a question, the longer it takes to answer, the more notes made to oneself, the more assistance offered, and so on) it can be inferred that the harder a question is, the more appreciative the patron is for the answer provided.

Rejection

Of the 3,022 questions received during the examination period, 23 percent (700) of the questions were rejected--i.e., not accepted to be answered. Table 15 shows the distribution of the reasons for rejection by the administrators. More than half of the questions were rejected because the service was over quota--i.e., the service received more questions that day than could reasonably be answered by the service. Another 18 percent were rejected because the patron wanted an answer faster than the service could provide. Still another 7 percent were rejected because the patron supplied an invalid Null; void; without force or effect; lacking in authority.

For example, a will that has not been properly witnessed is invalid and unenforceable.


INVALID. In a physical sense, it is that which is wanting force; in a figurative sense, it signifies that which has no effect.
 e-mail address (and the administrator could not ascertain what the correct address was).
TABLE 15. Reason for Rejection.

Reason               Number   Percentage

quota                 374         53.4
date-passed           125         17.9
bounce                 51          7.3
no reply               33          4.7
law question           34          4.9
medical question       23          3.3
scope                  14          2.0
closed                 14          2.0
not your library        8          1.1
rerout                 20          2.9


Of the 112 questions that were marked as ASK_INFO, 33 did not reply, a dropout (1) On magnetic media, a bit that has lost its strength due to a surface defect or recording malfunction. If the bit is in an audio or video file, it might be detected by the error correction circuitry and either corrected or not, but if not, it is often not noticed by the human  rate of 29.5 percent. This is an indication of the difficulty of establishing any sort of dialog between the patron and the librarian in an e-mail-only environment.

Table 16 shows the rejection rate based on the source of the question. Questions submitted via the youth form were the most likely to be rejected, questions received via e-mail the least, with those from the regular form in the middle. When shown these data, the IPL reference administrators were quite surprised, as their anecdotal evidence suggested that the exact opposite was true.
Table 16. Source of Rejected Questions.

Source     Number   Reject Rate
                    Percentage

form          496      24.0
e-mail        156      19.8
kid form       35      27.6


Table 17 shows the rejection rate by self-identification of the patron. Of note here is that perhaps it does not pay to identify oneself as a business person.
Table 17. Reject Rate by Type of Questioner.

Questioner Type   Percentage

Business             28.3
Teacher              23.1
Librarian            22.9
School               24.7


CONCLUSION

As can be seen in the earlier analysis, there is a potential wealth of information that can be culled from the data surrounding sur·round  
tr.v. sur·round·ed, sur·round·ing, sur·rounds
1. To extend on all sides of simultaneously; encircle.

2. To enclose or confine on all sides so as to bar escape or outside communication.

n.
 a digital reference question. However, one is obviously limited to the data collected. This may seem to be an obvious point but, when designing a reference question intake form, librarians should consider not only what they will need to answer the question, but also what sort of automatic data analysis they may wish to do in the future.

An interesting phenomenon that shows in the study is the existence of a tiered reference service: a number of questions are rejected, common inquiries are responded to via standard answers (FARQs and Pathfinders), quick questions are handled by the administrators, and "regular" questions are handled by the reference librarians. These tiers were not designed into the system, but rather have evolved from experience and are evident in the analysis.

While the data analysis is, in many aspects, interesting, in its own right it can also serve as a powerful tool for further exploration. Armed with such knowledge, we can now dive into other avenues of exploration--such as content analysis of the questions, a patron satisfaction survey, librarian attitudes, and so on--with a much better background than can be accomplished in evaluating "traditional" reference services.

Another fairly obvious extension of this analysis would be a longitudinal lon·gi·tu·di·nal
adj.
Running in the direction of the long axis of the body or any of its parts.
 approach: looking at a similar period of time from 1998 and 2000 could give a picture as to how things at the service have changed (or not).

Furthermore, comparisons of data between and among other libraries, as well as other "AskA" services (e.g., "Ask A Space Scientist") and commercial question and answer services would also be instructive.

NOTE

(1) Words in all caps here are designations of question status within the QRC system.

REFERENCES

Durrance, J. C. (1989). Reference success: Does the 55 percent rule tell the whole story? Library Journal, 114(7), 31-36.

Garnsey, B. A., & Powell, R. R. (2000). Electronic mail reference services in the public library. Reference & User Services Quarterly, 39(3), 245-254.

Hernon, P., & McClure, C. R. (1987). Unobtrusive testing and library reference services. Norwood, NJ: Ablex Publishing.

Janes, J.; Carter, D.; & Memmott, P. (1999). Digital reference services in academic libraries. Reference & User Services Quarterly, 39(2), 145-150.

Kurth, M. (1993). The limits and limitations of transaction log analysis. Library Hi Tech, 11(2), 98-104.

Lagace, N. (1999). Establishing online reference services. In The Internet Public Library handbook
For the handbook about Wikipedia, see .

This article is about reference works. For the subnotebook computer, see .
"Pocket reference" redirects here.
 (pp. 153-183). New York New York, state, United States
New York, Middle Atlantic state of the United States. It is bordered by Vermont, Massachusetts, Connecticut, and the Atlantic Ocean (E), New Jersey and Pennsylvania (S), Lakes Erie and Ontario and the Canadian province of
: Neal-Schuman.

Lagace, N., & McClennen, M. (1998). Questions and quirks: Managing an Internet-based distributed reference service at the University of Michigan School of Information Its field of study is information: how it is created, identified, collected, structured, managed, preserved, accessed, processed, and presented; how it is used in different environments, with different technologies, and over time. . Computers in Libraries, 18(2), 24-27.

Peters, T. A.; Kaske, N. K.; & Kurth, M. (1993). Transaction log analysis. Library Hi Tech Bibliography bibliography. The listing of books is of ancient origin. Lists of clay tablets have been found at Nineveh and elsewhere; the library at Alexandria had subject lists of its books. , 8, 151-183.

DAVID David, in the Bible
David, d. c.970 B.C., king of ancient Israel (c.1010–970 B.C.), successor of Saul. The Book of First Samuel introduces him as the youngest of eight sons who is anointed king by Samuel to replace Saul, who had been deemed a failure.
 S. CARTER is the Director of the Internet Public Library (www.ipl.org) and a Lecturer lecturer A person who is primarily–if not entirely—involved in the teaching activities of an academic center, who is not expected to perform research or Pt management; in general, lectureships are non-tenured positions  at the University of Michigan School of Information. He has recently given presentations on digital library services in King County, Washington “King County” redirects here. For other uses, see King County (disambiguation).

King County is located in the U.S. state of Washington. The population in the 2000 census was 1,737,034 and in 2006 was an estimated 1,835,300.
; Suffolk County, New York Suffolk County is a county located in the U.S. state of New York. As of the 2000 census, the population was 1,419,369. It was named for the county of Suffolk in England, from which its earliest settlers came. ; and Guterslah, Germany.

JOSEPH JANES is Assistant Professor and Coordinator of the MLIS MLIS Master of Library and Information Science
MLIS Multilingual Information Society
MLIS Molecular Laser Isotope Separation
MLIS Masters of Library and Information Studies
MLIS Medical/Legal Information Services
 program at the Information School of the University of Washington and Founding Director of the Internet Public Library. A frequent speaker in the United States United States, officially United States of America, republic (2005 est. pop. 295,734,000), 3,539,227 sq mi (9,166,598 sq km), North America. The United States is the world's third largest country in population and the fourth largest country in area.  and abroad, he is the co-author co·au·thor or co-au·thor  
n.
A collaborating or joint author.

tr.v. co·au·thored, co·au·thor·ing, co·au·thors
To be a collaborating or joint author of: "He and a colleague . . .
 of seven books on librarianship li·brar·i·an  
n.
1. A person who is a specialist in library work.

2. A person who is responsible for a collection of specialized or technical information or materials, such as musical scores or computer documentation.
, technology, and their relationship, including the Internet Public Library Handbook. Mr. Janes has an M.L.S. and Ph.D. from Syracuse University Syracuse University, main campus at Syracuse, N.Y.; coeducational; chartered 1870, opened 1871. Syracuse is noted for its research programs in government and industry; facilities include the Center for Science and Technology, the Newhouse Communications Center, and  and has taught at the University of Michigan (body, education) University of Michigan - A large cosmopolitan university in the Midwest USA. Over 50000 students are enrolled at the University of Michigan's three campuses. The students come from 50 states and over 100 foreign countries. , the University of North Carolina at Chapel Hill The University of North Carolina at Chapel Hill is a public, coeducational, research university located in Chapel Hill, North Carolina, United States. Also known as The University of North Carolina, Carolina, North Carolina, or simply UNC , the State University of New York (body) State University of New York - (SUNY) The public university system of New York State, USA, with campuses throughout the state.  at Albany, as well as at Syracuse and Washington.

David S. Carter, School of Information, 304 West Hall, University of Michigan, Ann Arbor Ann Arbor, city (1990 pop. 109,592), seat of Washtenaw co., S Mich., on the Huron River; inc. 1851. It is a research and educational center, with a large number of government and industrial research and development firms, many in high-technology fields such as , MI 481094092

Joseph Janes, Information School, 330M Mary Gates Hall, University of Washington, Seattle, WA 98195-2930
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