Tips from the ADAA Council on Governance.Do you have a great idea for a new policy statement the Association could adopt? Do you have an issue for which you feel the ADAA ADAA Anxiety Disorders Association of America ADAA American Dental Assistants Association ADAA Art Dealers Association of America (since 1962; New York City, NY, USA) ADAA Aberdeen and District Angling Association needs to take a formal stance? If you answered "yes" to either of these questions, then the following information is just what you need to get your ideas to the floor of the ADAA House of Delegates House of Delegates n. The lower house of the state legislature in Maryland, Virginia, and West Virginia. for consideration. There are two ways to communicate your ideas to the ADAA House of Delegates. You could choose to prepare and report a platform for adoption by the Association, or you could put your ideas in the form of a type of main motion called a "resolution." Definition of a Policy Statement A policy statement is a document stating an organization's views, aims and aspirations aspirations npl → aspiraciones fpl (= ambition); ambición f aspirations npl (= hopes, ambition) → aspirations fpl . The action proposed must not be contrary to national, state or local law or the Bylaws The rules and regulations enacted by an association or a corporation to provide a framework for its operation and management. Bylaws may specify the qualifications, rights, and liabilities of membership, and the powers, duties, and grounds for the dissolution of an of the American Dental Assistants dental assistant n. A person trained to assist a dentist with clinical and administrative procedures. Association. How to Write a Policy Statement 1. The Preamble A clause at the beginning of a constitution or statute explaining the reasons for its enactment and the objectives it seeks to attain. Generally a preamble is a declaration by the legislature of the reasons for the passage of the statute, and it aids in the interpretation of . A policy statement frequently has a preamble which provides background information pertaining per·tain intr.v. per·tained, per·tain·ing, per·tains 1. To have reference; relate: evidence that pertains to the accident. 2. to the statement. The preamble must begin with a participle par·ti·ci·ple n. A form of a verb that in some languages, such as English, can function independently as an adjective, as the past participle baked in We had some baked beans, and each paragraph of the preamble also begins with another participle. All paragraphs of the preamble are terminated by a semicolon semicolon: see punctuation. In programming, the semicolon (;) is often used to separate various elements of an expression. For example, in the C statement for (x=0; x<10; x++) . The next-to-the-last paragraph of the preamble will have the word "and" following the semicolon. The last paragraph of the preamble will have the word "therefore" following the semicolon. Example for the Preamble: Believing in ... [etc.]; Recalling ... [etc.]; Noting ... [etc.]; and Holding ... [etc.]; therefore 2. The Body of the Statement. The body of the statement reflects the attitude or the position of the Association. Each paragraph of the body begins with a verb denoting this attitude or position. (Example: Affirms ...; Assures ...; Condemns ...; Calls upon ...) The paragraphs of the body of the Policy Statement can be linked by a semicolon and the word "and," or a semicolon only can be used. The first paragraph of the body of the statement is often somewhat general. 3. Linking the Preamble and the Body of the Statement. The body of the statement shall be linked to the preamble by the words "The American Dental Assistants Association issues this statement of ...; and Fictitious Based upon a fabrication or pretense. A fictitious name is an assumed name that differs from an individual's actual name. A fictitious action is a lawsuit brought not for the adjudication of an actual controversy between the parties but merely for the purpose of Example of a Properly Written Policy Statement Believing that broccoli broccoli (brŏk`əlē) [Ital.,=sprouts], variety of cabbage grown for the edible immature flower panicles. It is the same variety (Brassica oleracea botrytis) as the cauliflower and is similarly cultivated. is a nutritious nutritious /nu·tri·tious/ (noo-trish´us) affording nourishment. nu·tri·tious adj. Providing nourishment; nourishing. nutritious affording nourishment. vegetable readily available to all consumers of the United States of America UNITED STATES OF AMERICA. The name of this country. The United States, now thirty-one in number, are Alabama, Arkansas, Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Mississippi, Missouri, New Hampshire, ; Knowing that broccoli has been found to contain large quantities of vitamin C vitamin C or ascorbic acid Water-soluble organic compound important in animal metabolism. Most animals produce it in their bodies, but humans, other primates, and guinea pigs need it in the diet to prevent scurvy. and several other antioxidants Antioxidants Substances that reduce the damage of the highly reactive free radicals that are the byproducts of the cells. Mentioned in: Aging, Nutritional Supplements antioxidants, n. ; Holding that the consumption of broccoli on a regular basis has been shown to provide anti-carcinogenic qualities; and Noting that many American children do not consume broccoli on a regular basis due to its status as a "yucky" green vegetable; therefore The American Dental Assistants Association issues this statement of basic concern; and Declares that the nutritional value of broccoli far exceeds its reputation as a "yucky" green vegetable; Assures that the high content of vitamin C in broccoli will contribute to healthy oral tissues in all human beings; Affirms that the consumption of broccoli will also assist in protecting children and adults against many cancer causing agents in the body; and Calls upon all members to promote the weekly consumption of broccoli by all persons in the United States of America. Tips for Writing a Resolution (In Accordance with the ADAA Manual of Procedures) Definition of a Resolution A resolution is a main motion which is offered in writing and in a prescribed pre·scribe v. pre·scribed, pre·scrib·ing, pre·scribes v.tr. 1. To set down as a rule or guide; enjoin. See Synonyms at dictate. 2. To order the use of (a medicine or other treatment). form because of its importance, length, or complexity. As with a policy statement, the action proposed in a resolution must not be contrary to national, state or local law or the Bylaws of the American Dental Assistants Association. How to Write a Resolution A resolution may include a preamble consisting of one or more clauses (paragraphs) beginning with the word "Whereas" which should be capitalized and followed by a comma. The next word after the "Whereas" must be capitalized. Each clause of the preamble ends with a semicolon. No statement in the preamble should contain a period within its structure. Any clause beginning "Whereas" gives background information detailing the reasons for the proposed adoption of the resolution. If any "Whereas" clause extends past one typed line, then the hanging indent See hanging paragraph. paragraph format is used. Any clause in the preamble which will precede another clause beginning with "Whereas" shall have the word "and" after the semicolon then a double space is used prior to beginning the next "Whereas" clause. The next clause (paragraph) follows the same rules of capitalization capitalization n. 1) the act of counting anticipated earnings and expenses as capital assets (property, equipment, fixtures) for accounting purposes. 2) the amount of anticipated net earnings which hypothetically can be used for conversion into capital assets. , punctuation punctuation [Lat.,=point], the use of special signs in writing to clarify how words are used; the term also refers to the signs themselves. In every language, besides the sounds of the words that are strung together there are other features, such as tone, accent, and , and hanging indent format. The last "Whereas" paragraph of the preamble should close with a semicolon followed by the connecting words "therefore" or "therefore be it" or "now therefore be it". Now it is time to write the resolving paragraphs, of which may be one or more. These paragraphs will detail the action that is proposed to be taken by the Association with this motion. Each resolving paragraph should begin with the word "Resolved," which should be underlined or printed in italics followed with a comma. The next word "That" shall begin with a capital "T" and is followed by the wording for the proposed action for the resolution. If there is to be another resolving paragraph, the preceding resolving paragraph will end with a semicolon and then the words "and be it further". A double space is used prior to beginning the new resolving paragraph. The final resolving clause should end with a period. Fictitious Example of a Properly Written Resolution
Whereas, The American Dental Assistants Association
has determined that broccoli is a nutritious
green vegetable containing large quantities of
vitamin C and other antioxidants; and
Whereas, It has been scientifically proven that vitamin C
and other antioxidants are instrumental in
containing the cancer-causing free-radicals
that can form in the body; and
Whereas, The American Broccoli Growers Association
has proven that most people, especially children,
do not consume broccoli on a weekly
basis; and
Whereas, Broccoli farmers of the world have issued a
statement affirming their ability to produce
ample quantities of broccoli to supply the
consumers of the United States of America;
therefore be it
Resolved, That the members of the American Dental
Assistants Association set an example for
healthy living by educating patients that
weekly broccoli consumption is a means to
help prevent cancer; and be it further
Resolved, That the American Dental Assistants Association
encourages all of its members to consume at
least one serving of broccoli each week.
What to do after you get your policy statement or resolution created Any resolution or policy statement offered by an individual member shall be in writing, signed by the maker and another member who seconds the motion. The motion then shall be submitted directly to the Chairman of the Council on Governance who will then refer the motion to the Resolutions/Policy Subcommittee. The Resolutions/Policy Subcommittee will then submit all resolutions/policies in proper form to the Chairman of the Council on Governance who shall then transmit the motion to the House of Delegates with the Subcommittee's recommendations. In accordance with the ADAA Manual of Procedures, all resolutions/policies referred to the Council shall be prepared and submitted to the House of Delegates. * Please note, an amendment to the Bylaws may not be proposed by utilizing the resolution mechanism. 2002-2003 Council on Governance Chairman Kimberly Bland, CDA, EFDA 618 35th Street West Bradenton, FL 34205 kdbland@aol.com Other information from the Council on Governance States and Locals which are proposing State/Local bylaws amendments or changes to local Rules of Governance should first have their proposed amendments approved by the appropriate individual on the Bylaws Subcommittee before the amendment goes to their membership for a vote. 2002-2003 Council members approving those changes are: Cliffa Thomasson--Districts 1, 5, 6 5605 Odessa Ft Worth, TX 76107-6880 Eileen Kestle, CDA--Districts 2, 3, 4 220 -305 Calibre Chase Dr Raleigh, NC 27609 Nita Bramble--Districts 7, 8, 9 1926 W 10th Hastings, NE 68901 Ruby Roach, CDA, RDA--Districts 10, 11, 12 2188 Vartikian Clovis, CA 93611 If you have any other governance concerns please feel free to write the Council Chairman any time. Also please note that there will be a Bylaws Forum during the 2003 ADAA Annual Conference in Nashville. Please look for the official date and time in your Annual Conference issue of the Dental Assistant Journal. The Council on Governance encourages each state to send a representative to this forum in order to receive important information on keeping your organizations current with ADAA governance requirements. Kimberly Bland, CDA (1) (Compact Disc Audio) The compact disc file extension that is seen on the computer in Explorer or some other file manager. CDA files are actually pointers to the locations of the individual tracks on the CD medium. See CD-DA. , EFDA EFDA European Fusion Development Agreement EFDA Expanded Functions Dental Assistant EFDA Equipment Facilities Design Authorization , is Chairman of ADAA's Council on Governance and Fifth District Trustee. She is program instructor at Manatee manatee: see sirenian. manatee Any of three species (family Trichechidae) of slow-moving, shallow-water herbivorous mammals. Manatees have a tapered body ending in a rounded flipper, no hind flippers, and foreflippers near the head. Technical Institute, Bradenton, FL. |
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