Printer Friendly
The Free Library
5,677,400 articles and books
Member login
User name  
Password 
 
Join us Forgot password?

Third-party liability for withholding taxes under Sec. 3505.


Employers faced with financial difficulties may try to cut corners to maintain positive cash flow. It is not unusual for financially troubled employers to attempt to improve their cash position by failing to remit To transmit or send. To relinquish or surrender, such as in the case of a fine, punishment, or sentence.

An individual, for example, might remit money to pay bills.


TO REMIT. To annul a fine or forfeiture.
     2.
 withholding taxes The amount legally deducted from an employee's wages or salary by the employer, who uses it to prepay the charges imposed by the government on the employee's yearly earnings.  or to delay remittance Money sent from one individual to another in the form of cash, check, or some other manner.

Financial statements sent by a creditor to a debtor frequently refer to the process of submitting a monthly remittance.


REMITTANCE, comm. law.
 until their finances improve. Alternatively, an employer may attempt to secure payroll financing from a third-party lender. The third party may be a bank, general contractor A general contractor is an organization or individual that contracts with another organization or individual (the owner) for the construction of a building, road or any other execution of work or facility.  supplying a subcontractor One who takes a portion of a contract from the principal contractor or from another subcontractor.

When an individual or a company is involved in a large-scale project, a contractor is often hired to see that the work is done.
, manufacturer financing a supplier, a wholesaler financing a manufacturer or a surety An individual who undertakes an obligation to pay a sum of money or to perform some duty or promise for another in the event that person fails to act.


surety n.
.

However, even if a third party provides payroll financing, it is still possible that the employer will not remit payroll taxes Payroll Tax

Tax an employer withholds and/or pays on behalf of their employees based on the wage or salary of the employee. In most countries, including the U.S., both state and federal authorities collect some form of payroll tax.
. The overall effect of failing to remit payroll taxes is that the employer is illegally borrowing these funds. It is also possible that the third-party lender may directly finance the payroll but fail to remit withholding taxes.

Congress's first attempt to deal with this problem was to enact Sec. 6672, which imposes a 100% penalty on certain "responsible persons" who willfully willfully adv. referring to doing something intentionally, purposefully and stubbornly. Examples: "He drove the car willfully into the crowd on the sidewalk." "She willfully left the dangerous substances on the property." (See: willful)  fail to pay over employee FICA FICA
abbr.
Federal Insurance Contributions Act

Noun 1. FICA - a tax on employees and employers that is used to fund the Social Security system
income tax - a personal tax levied on annual income

 and income taxes and thus become liable for 100% of the tax due. Nevertheless, a common practice of payroll lending before 1966 was for a third party to engage in net payroll financing. The lender would advance an employer enough to meet only the net payroll; withholding taxes were not advanced. At the time, only the employer could be be held liable for payroll taxes. Thus, no action could be taken against the lender for payroll taxes. Attempting to collect from the employer could be fruitless fruit·less  
adj.
1. Producing no fruit.

2. Unproductive of success: a fruitless search. See Synonyms at futile.
 because it was likely to be without financing resources. To prevent net payroll financing Congress enacted Sec. 3505 in 1966.(1)

Sec. 3505 addresses direct payment of employee wages by third parties and indirect payments in the form of loans to the employer. The section applies only to liability for payment of the employee portion (FICA and income tax) of the payroll tax. Liability is not imposed for the employer portion.(2)

Sec. 3505(a) provides that if a lender, surety or other person who is not the employer directly pays an employee or group of employees employed by one or more employers, the third party will be liable "in a sum equal to the taxes (together with interest)" for amounts required to be deducted de·duct  
v. de·duct·ed, de·duct·ing, de·ducts

v.tr.
1. To take away (a quantity) from another; subtract.

2. To derive by deduction; deduce.

v.intr.
 from wages. Liability is also imposed on the lender if the wages are paid to the employee's agent.

Sec. 3505(b) is more narrow in scope. It provides that when a lender, surety or other person supplies funds to or for the account of the employer for the specific purpose of paying employee wages, the third party will be liable "in a sum equal to the taxes (together with interest)" for amounts required to be deducted from wages. However, the third party must have actual notice or knowledge (within the meaning of Sec. 6323(i)(1) that the employer does not intend to withhold with·hold  
v. with·held , with·hold·ing, with·holds

v.tr.
1. To keep in check; restrain.

2. To refrain from giving, granting, or permitting. See Synonyms at keep.

3.
 on the wages. Also, the liability of the third party is limited to 25% of the amount supplied to or for the employer's account.

Example 1: Lender L advances $100,000 to an employer for the specific purpose of paying only net wages. L knows that the employer will not be able to deduct de·duct  
v. de·duct·ed, de·duct·ing, de·ducts

v.tr.
1. To take away (a quantity) from another; subtract.

2. To derive by deduction; deduce.

v.intr.
 and withhold the employment taxes. Withholding taxes not remitted amount to $26,000. The lender liability is limited to $25,0000 plus interest.(3)

L will be liable for up to 25% on only those wages supplied to an employer, not for unsupplied wages.

Example 2: Lender L loans employer E $15,000 for the specific purpose of paying $20,000 in net wages to E's employees. L knows that E will not be able to deduct and withhold the employment taxes. The total withholding Withholding

Any tax that is taken directly out of an individual's wages or other income before he or she receives the funds.

Notes:
In other words, these funds are "withheld" from your wages.
 liability is $4,500. The limitation is $3,750 ($15,000 X 0.25). However, E is liable for only $3,375 ($4,500 X ($15,000 / $20,000), plus interest.(4)

Sec. 3505(a) is a strict liability statute. It will be imposed regardless of whether the third party directly paying wages is aware of the withholding requirement or is financially able to withhold.(5) Thus, most of the litigation An action brought in court to enforce a particular right. The act or process of bringing a lawsuit in and of itself; a judicial contest; any dispute.

When a person begins a civil lawsuit, the person enters into a process called litigation.
 involving the statute concerns Sec. 3505(b).

This article will discuss the application of Sec. 3505(b); analyze the case law in this area, which tends to side with the IRS An abbreviation for the Internal Revenue Service, a federal agency charged with the responsibility of administering and enforcing internal revenue laws. ; and offer planning points on how to avoid the Sec. 3505 liability.

Working Capital Loans

Sec. 3505(b) does not apply to an ordinary working capital loan even if the party supplying the funds knows that part of the funds will be used for wage payments in the ordinary course of business. Under Regs. Sec. 31.3505-1 (b)(3), an ordinary working capital loan is a loan "made to enable the borrower to meet current obligations as they arise." The funds supplier is not required to determine the specific use of an ordinary working capital loan or the employer's ability to withhold the necessary employee taxes. However, Sec. 3505(b) will apply if the funds provider has actual notice or knowledge within the meaning of Sec. 6323(i)(1) at the time of the loan that the funds, or a portion of the funds, are to be used specifically to pay net wages. An agreement that states that funds are being provided as a working capital loan will not allow the lender to escape liability if it has actual notice or knowledge that withholding taxes will not be paid.

In Fidelity Bank, N.A.,(6) the lender granted a $1 million revolving credit Revolving Credit

A line of credit where the customer pays a commitment fee and is then allowed to use the funds when they are needed. It is usually used for operating purposes, fluctuating each month depending on the customers current cash flow needs.
 line to CDI CDI compact disc interactive: a system for storing a mix of software, data, audio, and compressed video for interactive use under processor control , a construction company. The money was used for construction and working capital. CDI experienced financial difficulties and had to shut down its operation in 1973. Shortly thereafter it was able to resume its operation and Fidelity agreed to provide additional funds even when CDI was overdrawn o·ver·draw  
v. o·ver·drew , o·ver·drawn , o·ver·draw·ing, o·ver·draws

v.tr.
1. To draw against (a bank account) in excess of credit.

2.
 on its credit line. Fidelity asked CDI to close its payroll account at another bank and have all payroll checks paid through its general account with Fidelity. The word "payroll" was prominently displayed on the checks, which were initialed and approved by a bank officer.

CDI continued to have financial difficulties and Fidelity foreclosed on its assets. Fidelity also refused to honor As a verb, to accept a bill of exchange, or to pay a note, check, or accepted bill, at maturity. To pay or to accept and pay, or, where a credit so engages, to purchase or discount a draft complying with the terms of the draft.  unprocessed checks. Fidelity asserted that it was not liable under Sec. 3505(b) because its line of credit constituted an ordinary working capital loan. The court rejected this characterization A rather long and fancy word for analyzing a system or process and measuring its "characteristics." For example, a Web characterization would yield the number of current sites on the Web, types of sites, annual growth, etc.  because payroll checks were approved and initialed by a bank officer: "Although the overdrafts were secured by the agreements relating to relating to relate prepconcernant

relating to relate prepbezüglich +gen, mit Bezug auf +acc 
 the general credit line, the bank, through [its officer] knew it was supplying funds specifically for wages."(7) The court noted that when CDI closed its payroll account with another bank, Fidelity "had to know that without loans from it CDI would unable to pay taxes due."

In Intercontinental in·ter·con·ti·nen·tal  
adj.
1. Extending or taking place between or among continents: intercontinental exploration; intercontinental cooperation.

2.
 Industries, Inc.(8) (INI See INI file. ), a parent company was financing the operations of its subsidiary, Prebuilt pre·built  
adj.
Of, relating to, or constituting a structure or a portion of a structure that is constructed or assembled before being transported to its site of installation; prefabricated: a prebuilt home. 
, through a general account kept by Prebuilt at its bank. Prebuilt also received funds from sources not connected with INI. Prebuilt experienced financial difficulties and went bankrupt BANKRUPT. A person who has done, or suffered some act to be done, which is by law declared an act of bankruptcy; in such case he may be declared a bankrupt.
     2. It is proper to notice that there is much difference between a bankrupt and an insolvent.
. During the period of financial difficulty Prebuilt failed to pay withholding taxes. INI not only knew of this decision but made it a condition of further financing.

INI argued that it was not liable under Sec. 3505(b) because the government failed to show that it gave specific amounts to Prebuilt for the specific purpose of paying wages. INI also argued that Prebuilt was receiving funds from other sources and all funds were going into a general account. The court stated that even if the loans from INI were ordinary working capital loan, INI would still be liable because it "had actual knowledge at the time the funds were advanced that a portion of the funds would be used for the specific purpose of paying net wages."(9) The court rejected INI's characterization of the loans as ordinary working capital loans because INI was told how the funds would be used and exercised significant control over the funds.

The court also rejected INI's contention that liability attaches under Sec. 3505(b) only if the lender "explicitly specifies the exact amount being advanced for net wages .... The statute provides only that funds must be supplied for the specific purpose of paying wages. It does not provide that funds must be supplied only for the purpose of paying wages ... nor does it provide that any or all the amounts supplied must be specifically designated for |the payment of wages'."(10) (Emphasis supplied by the court.) However, since Prebuilt was obtaining funds from other sources, the court held INI liable only for amounts it supplied for wages. Presumably pre·sum·a·ble  
adj.
That can be presumed or taken for granted; reasonable as a supposition: presumable causes of the disaster.
, other lenders whose funds were used for wages met the ordinary working capital exception and were not liable under Sec. 3505(b).

The fact that a lender is performing payroll services and calculations for a client will not preclude pre·clude  
tr.v. pre·clud·ed, pre·clud·ing, pre·cludes
1. To make impossible, as by action taken in advance; prevent. See Synonyms at prevent.

2.
 it from coming within the ordinary working capital exception. In Merchants National Bank of Mobile (MNB MNB Magyar Nemzeti Bank (National Bank of Hungary)
MNB Multi-National Brigade (NATO)
MNB Mint Condition, No Box
MNB Metropolitan National Bank
MNB Michigan National Bank
MNB Merchants' National Bank
),(11) the lender had been making loans to a client for a number of years. MNB and the client entered into a payroll data processing data processing or information processing, operations (e.g., handling, merging, sorting, and computing) performed upon data in accordance with strictly defined procedures, such as recording and summarizing the financial transactions of a  contract in which MNB agreed to provide an automated au·to·mate  
v. au·to·mat·ed, au·to·mat·ing, au·to·mates

v.tr.
1. To convert to automatic operation: automate a factory.

2.
 payroll service. The client supplied MNB data on 700 employees. The data included information on hours worked, wages, tax and nontax deductions. During 1977 MNB advanced the client sufficient funds to meet its ordinary obligations. The loans were made either directly to the client's general account or by honoring overdrafts on the client's account. Unknown to MNB, the client stopped paying payroll taxes during the third quarter of 1977.

The court refused to hold MNB liable under either Sec. 3505(a) of (b). Sec. 3505(a) was not applicable because a "direct" payment does not occur when a lender honors payroll checks drawn on a bank. For Sec. 3505(a) to apply, the government must show that MNB had (1) the ability to control the funds and (2) the legal authority to exercise control over them.(12) However, MNB had no ability or legal authority to control the funds. Sec. 3505(b) was inapplicable in·ap·pli·ca·ble  
adj.
Not applicable: rules inapplicable to day students.



in·ap
 because the loans were not for the specific purpose of paying wages, but were ordinary working capital loans and MNB had no notice or knowledge that the client would not pay its payroll taxes.(13)

Application of Sec. 3505(b)

The government has discretion as to who it may pursue for payroll taxes when a third-party fund provider is involved. In In re Brandt-Airflex Corp.,(14) the employer asserted that the government was required to pursue the third party that had provided the funds. The Second Circuit stated that the statute was enacted for the government's benefit in order to facilitate withholding tax collection and that the government could exercise its discretion as to who it pursued for payroll taxes. The government can pursue the third party "either before or after attempting to collect from the employer."

An agent cannot be held liable for failure to withhold. The regulations offer the example of a construction company that used a bank's automated payroll service to prepare and distribute payroll checks to its employees. In its capacity as a disbursing agent, the bank is not liable. However, it may incur To become subject to and liable for; to have liabilities imposed by act or operation of law.

Expenses are incurred, for example, when the legal obligation to pay them arises. An individual incurs a liability when a money judgment is rendered against him or her by a court.
 liability if it supplies funds for wage payments.(15) In First National Bank of Circle,(16) the third party claimed that it fell within the agent exception because it "merely arranged for funds" to go to the employer. However, the court held that Sec. 3505(b) "is not limited to persons supplying their own funds." The bank had honored hon·or  
n.
1. High respect, as that shown for special merit; esteem: the honor shown to a Nobel laureate.

2.
a. Good name; reputation.

b.
 employer overdrafts in anticipation of prompt repayment and this could put it within the liability envisaged in the statute.

For Sec. 3505(b) to apply, the third party must have actual notice or knowledge within the meaning of Sec. 6323(i)(1) that the employer does not intend or will not make a timely deposit of the payroll taxes. Sec 6323(i)(1) imposes due diligence Research; analysis; your homework. This term has caught on in all industries, because it sounds so "wired." Who would want to do analysis or research when they can do due diligence. See wired.  on the third party. Due diligence is exercised when a party "maintains reasonable routines for communicating significant information to the person conducting the transaction and there is reasonable compliance with the routines." Thus, a third party cannot turn its back on information that would put it on notice of an employer's failure to withhold. The burden of proof is on the government to prove actual notice or knowledge.(17)

The due diligence requirement does not necessarily impose a duty of inquiry. In Coconut Grove Bank,(18) the lender received from the employer a list of its unpaid obligations. The list did not include employment taxes that the employer had failed to remit. The bank made no attempt to learn whether the employer intended or was able to pay employment taxes. The lower court instructed the jury that the bank would "be deemed to have notice or knowledge" if its routines and procedures were not sufficient to establish that the employer was making timely payroll deposits because this would show a lack of due diligence. On appeal, the Fifth Circuit rejected due diligence as imposing "an affirmative AFFIRMATIVE. Averring a fact to be true; that which is opposed to negative. (q.v.)
     2. It is a general rule of evidence that the affirmative of the issue must be proved. Bull. N. P. 298 ; Peake, Ev. 2.
     3.
 duty upon a lender to investigate outside its organization to determine a borrower's ability to pay employment taxes."(19) At the same time, however, the court did not reject the government's characterization that due diligence includes a requirement to "|investigate a situation where the information in the bank's possession would lead a reasonable person to suspect that employment taxes would not or could not be paid'."(20) Rather, it held that there must be sufficient facts in the bank's possession to lead it to inquire in·quire   also en·quire
v. in·quired, in·quir·ing, in·quires

v.intr.
1. To seek information by asking a question: inquired about prices.

2.
.

In Metro Construction Co., Inc.,(21) the third party was held not to have exercised due diligence. Metro advanced funds to a subcontractor with the knowledge that it did not have a sufficient amount to meet its payroll. The court noted that the subcontractor was requesting funds for net payroll only and Metro knew the amount of the gross payroll. The court stated that these "very suspicious circumstances CIRCUMSTANCES, evidence. The particulars which accompany a fact.
     2. The facts proved are either possible or impossible, ordinary and probable, or extraordinary and improbable, recent or ancient; they may have happened near us, or afar off; they are public or
" should have led to "minimal investigation" by Metro, which would have brought to its attention the subcontractor's nonpayment Non`pay´ment

n. 1. Neglect or failure to pay.

Noun 1. nonpayment - act of failing to meet a financial obligation
nonremittal, default

failure - an act that fails; "his failure to pass the test"

 of payroll taxes.(22)

The determination as to whether a third-party fund supplier had actual notice or knowledge is a question of fact to be determined by the court. Most of the cases tried under Sec. 3505(b) have held the third party to have the requisite notice or knowledge. Contractors supplying funds to subcontractors have been held liable under Sec. 3505(b), in most instances, because they knew the subcontractors were not withholding payroll taxes.(23) When the contractor paid wages directly to the subcontractor's employees it was held liable under Sec. 3505(a) even though it was found to have no knowledge that would make it liable under Sec. 3505(b).(24)

A third party that has the authority to cosign cosign v. to sign a promissory note or other obligation in order to share liability for the obligation.  checks may also be held liable. In Swindell-Dressler,(25) the third party, Swindell, made a large payment intended to cover payroll and other items for the employer to a bank. The employer passed a resolution that all checks had to be cosigned by an agent of Swindell. Swindell's agent refused to cosign checks for withholding on the grounds that the employer should generate internal cash from accounts receivable accounts receivable n. the amounts of money due or owed to a business or professional by customers or clients. Generally, accounts receivable refers to the total amount due and is considered in calculating the value of a business or the business' problems in paying  to cover these taxes. However, Swindell was held liable for only those payroll checks issued after enactment of a policy that required a cosigner An obligor—a person who becomes obligated, under a Commercial Paper, such as a promissory note or check—by signing the instrument in conjunction with the original obligor, thereby promising to pay it in full.  on the signature card.

Sec. 3505(b) also applies to bank overdrafts. In Park Cities Bank & Trust Co.,(26) an employer maintained separate payroll and general accounts at the bank. Deposits from the general account were made into the payroll account. Sometimes, the deposits resulted in overdrafts in the general account that the bank honored. Payments of the overdrafts coupled with payroll loans was sufficient to show the bank's knowledge for purposes of Sec. 3505(b). The following factors will be considered by the court in determining whether an overdraft A check that is drawn on an account containing less money than the amount stated on the check.

The term overdraft is also used in reference to the condition that exists when vouchers 
 results in a liability.(27)

* The agreements and understandings between the parties for honoring overdrafts.

* The frequency, amount and duration of the overdrafts.

* The purposes for which overdraft funds are used.

* Procedures for overdraft approval by bank officials.

* Transactions between the third-party bank and other participating banks with respect to overdrafts.

* The documentary record relating to the overdrafts.

A third party that is aware of its liability under Sec. 3505 should file a Form 4219, Statement of Liability of Lendor In the World of Greyhawk campaign setting for the Dungeons & Dragons role-playing game, Lendor is the Suel god of Time, Tedium, Patience, and Study. Lendor was created by Lenard Lakofka. , Surety, or Other Person for Withholding Taxes, in duplicate DUPLICATE. The double of anything.
     2. It is usually applied to agreements, letters, receipts, and the like, when two originals are made of either of them. Each copy has the same effect.
 for each calendar quarter for which liability is incurred. Sec. 3505(c) provides that amounts paid by the third party are credited toward the employer's liability.

Notice and Time Limitations

The regulations state that the government may collect the liability imposed by Sec. 3505 "by appropriate civil proceeding commenced within 6 years after assessment of the tax against the employer."(28) In Harvis Construction Co., Inc.,(29) the IRS did not bring a collection suit against the lender for 6 1/2 years after it had assessed the employer. The Service argued that the six-year limitation period should be suspended sus·pend  
v. sus·pend·ed, sus·pend·ing, sus·pends

v.tr.
1. To bar for a period from a privilege, office, or position, usually as a punishment: suspend a student from school.
 because the employer had filed for bankruptcy bankruptcy, in law, settlement of the liabilities of a person or organization wholly or partially unable to meet financial obligations. The purposes are to distribute, through a court-appointed receiver, the bankrupt's assets equitably among creditors and, in most  during that time. Sec. 6503(i) (now Sec. 6503(h) provides for suspending the assessment and collection periods of Secs. 6501 and 6502 for cases under Chapter 11 for the period of the bankruptcy.(30) The court rejected this argument by noting that the regulation in question makes no reference to the suspension provision of Sec. 6503 and refused to create a suspension simply because the Treasury inadvertently failed to include it in the Sec. 3505 regulations.

The Service can have as long as nine years to collect the tax from the third-party fund provider: three years to assess the tax against the employer under Sec. 6501(a) and six years following assessment to collect from the lender under the regulations. In Dixieline Financial, Inc.,(31) it was argued that the government had to separately assess the lender within three years of the date the employer filed its return to hold the lender liable. The Ninth Circuit rejected this argument. The court held that the Service is required to assess the tax, not the taxpayer. When the employer was assessed, "the amount of the only sum in question was ascertained as·cer·tain  
tr.v. as·cer·tained, as·cer·tain·ing, as·cer·tains
1. To discover with certainty, as through examination or experimentation. See Synonyms at discover.

2.
 and was entered." There was only one amount involved and it was assessed against the employer. The court stated that Sec. 3505(b) does not impose a tax on the third-party fund provider. Rather, the section imposes a liability "in a sum equal to the taxes" due from the employer. Since assessment had already been made against the employer, "[f]urther independent assessment would accomplish nothing."

An issue that has caused uncertainty among several circuit courts was whether third-party fund providers were entitled en·ti·tle  
tr.v. en·ti·tled, en·ti·tling, en·ti·tles
1. To give a name or title to.

2. To furnish with a right or claim to something:
 to notice of an assessment. Sec. 6303(a) provides that within 60 days of assessment a notice must be given "to each person liable for the unpaid tax, stating the amount and demanding payment thereof."

The issue was finally resolved by the Supreme Court in Jersey Shore State Bank.(32) The Court noted that the relationship between Secs. 3505 and 6303(a) was not clear because Sec. 3505 does not declare that a lender is liable for the unpaid tax. Instead, the section imposes liability on the lender for all or part of a "sum equal to the taxes."

The Court sought to demonstrate a lack of connection between Secs. 3505 and 6303(a) by noting that the latter section requires a notice stating the amount assessed and demanding payment. Such a notice might have little meaning for a third party because the assessment against the employer could include the employer's share of unpaid social security taxes "for which the lender is not liable."

The Court stated that the chances are slim that a notice would be accurate for lenders liable under Sec. 3505(b) because of the 25% limit. "Accordingly, if sent to a lender, the notice required under [Sec.] 6303(a) is likely to demand payment of an amount different from that for which the lender is liable. We find it improbable that Congress intended such a result."(33) The Court also stated that employers have a greater need for an assessment notice because they are subject to summary collection procedures after the unpaid employment taxes are assessed. However, the "legislative history of [Sec.] 3505 makes clear that the Government may forcibly forc·i·ble  
adj.
1. Effected against resistance through the use of force: The police used forcible restraint in order to subdue the assailant.

2. Characterized by force; powerful.
 collect against a lender only by filing a civil suit."(34)

The essence of the Jersey Shore State Bank decision is that Sec. 3505 does not impose the tax on the lender, but a separate liability for the tax. Some support for this view can be found in Regs. Sec. 31.3505-1(d)(1). Note that when the regulation mentions the lender it speaks of a liability but when it mentions the employer it speaks of the "tax."

Calculating the 25% Limitation

As noted earlier, Sec. 3505(b) limits the liability of a third party providing funds to the employer to 25% of the amounts used for wages. An issue that has arisen is whether interest paid on these amounts should be included as part of the 25% or separated from the liability. The Service has argued that the interest should be figured separately even if this would bring the total collection over 25%. Understandably, third parties have argued that interest should be included as part of the 25%. Thus, interest payments when added to the tax would be capped at 25% and any interest that would bring the total over 25% would be lost.

The Service argued in litigation that the examples in Regs. Sec. 31.3505-1(b)(2), which state "plus interest" in addition to the liability, envisage en·vis·age  
tr.v. en·vis·aged, en·vis·ag·ing, en·vis·ag·es
1. To conceive an image or a picture of, especially as a future possibility: envisaged a world at peace.

2.
 interest as a separate item apart from the tax. However, Sec. 3505(b) states that the third party is liable "in a sum equal to the taxes (together with interest)." Read literally, the statute suggests that total liability cannot exceed 25%. The legislative history of Sec. 3505(b) supports this view by using and later defining the "together with interest" language:

The liability imposed upon the payor payor (payer) n. The one who must make payment on a promissory note.  of wages is limited to the taxes which are required to be deducted and withheld from the wages of the employees plus interest from the date the employer's return with respect to such wages is due. In any event, such liability shall not exceed 25 percent of the amounts advanced to the employer for the specific purpose of paying wages of the employer's employees.(35) (Emphasis added.)

This language strongly suggests that total liability plus interest cannot exceed 25%.

In Metro Construction,(36) the Ninth Circuit apparently did not want to overturn the examples in the regulations. Therefore, it ruled that prejudgment pre·judge  
tr.v. pre·judged, pre·judg·ing, pre·judg·es
To judge beforehand without possessing adequate evidence.



pre·judg
 interest (amounts due between the due dates for filing the employer's payroll tax return and the conclusion of court action) would be included under the 25% cap while postjudgment interest (amounts accruing after the conclusion of court action) could be added to the 25%. Two other circuits have followed the Ninth.

Interaction of Secs. 3505 and 6672

When a case involves both the Sec. 6672 penalty and the Sec. 3505 liability, the question arises as to whether both sections can be imposed. The Service has argued for application of both penalties in order to recover one. However, it does not usually argue that both penalties should be applied simultaneously. In Fidelity Bank, which involved both sections, the Tenth Circuit noted: "We do not understand the government to argue it is entitled to recover twice for [the] unpaid taxes - once under sections 3505(b) and 6672."(38) In Commonwealth National Bank of Dallas Dallas, city (1990 pop. 1,006,877), seat of Dallas co., N Tex., on the Trinity River near the junction of its three forks; inc. 1871. The second largest Texas city, after Houston, and the eighth largest U.S. ,(39) the Fifth Circuit stated that the government's position was that if it prevailed under Sec. 6672 there would be no need to review the judgment against Commonwealth by the lower court for the Sec. 3505(b) liability. Consequently, when the Fifth Circuit upheld the Sec. 6672 penalty it vacated the lower court's holding that Commonwealth was liable under Sec. 3505(b).

In Security Pacific Business Credit, Inc., (40) the Seventh Circuit had to decide whether interest could be imposed under Sec. 3505(b) for up to the 25% cap on loans for net wages when the penalty under Sec. 6672 was also imposed. Security Pacific argued that imposition The printing of pages on a single sheet of paper in a particular order so that they come out in the correct sequence when cut and folded.  of the Sec. 6672 penalty automatically negated the 25% liability of Sec. 3505(b).

The Seventh Circuit noted that the Service's policy is "to collect the tax due only once, thereby treating the section 6672 |penalty' as a tax." The court noted that the Service has refused "to take the penalty route because it fears that if it treated section 6672 as a real penalty rather than merely as a device for collecting unpaid taxes the courts would impose too heavy a burden of proof on it."(41) (Emphasis supplied by the court.)

The court then sought to distinguish the tax from interest. The government was collecting the tax under Sec. 6672 and interest (not taxes) under Sec. 3505(b). "The government obtains no windfall windfall

An unexpected profit or gain. An investor holding a stock that increases greatly in price because of an unexpected takeover offer receives a windfall.
, for it merely collects the tax plus interest .... So long as the government doesn't does·n't  

Contraction of does not.
 collect more than it is owed, it can hardly be accused of seeking windfalls."(42) Application of the Security Pacific holding can be illustrated by the following example.

Example 3: B, a savings and loan savings and loan n. a banking and lending institution, chartered either by a state or the Federal government. Savings and loans only make loans secured by real property from deposits, upon which they pay interest slightly higher than that paid by most banks.  bank, supplies X Corporation with funds for the specific purpose of paying $100,000 in wages. X fails to pay $30,000 of withholding taxes and interest of $15,000 accrues under Sec. 3505. B is held liable as a responsible person under Sec. 6672 and as a third-party lender with notice and knowledge under Sec. 3505(b). B will be liable for $45,000. It will not be liable for $25,000 (25% of $100,000) under Sec. 3505(b) because $30,000 is collected under Sec. 6672. Therefore, Sec. 3505(b) is applied to the interest. If the prejudgment interest was $30,000, only $25,000 of it could be collected.

The Security Pacific court, in dicta Opinions of a judge that do not embody the resolution or determination of the specific case before the court. Expressions in a court's opinion that go beyond the facts before the court and therefore are individual views of the author of the opinion and not binding in subsequent cases , noted that if the Sec. 6672 penalty and Sec. 3505(b) liability were imposed on two different taxpayers(43) the result would be the same as in Example 3 because the tax would be collected only once. This issue has never been before any court, but it is consistent with the overall rationale rationale (rash´nal´),
n the fundamental reasons used as the basis for a decision or action.
 that the same tax cannot be collected twice.

Nevertheless, the issue as to whether prejudgment interest can be collected under Sec. 3505(b) on top of the Sec. 6672 penalty remains an open one in circuits other than the Seventh. As was noted earlier, three circuit courts have held that prejudgment interest comes under the 25% cap and the language of the statute supports this view.(44) Courts will have to grapple with to enter into contest with, resolutely and courageously.

See also: Grapple
 the question of whether Sec. 3505(b) suggests that the tax and prejudgment interest are part of the same liability when it states that a person shall be liable for "a sum equal to the taxes (together with interest)...." Thus, it is reasonable to conclude that the tax and interest should not be separated. If this view is correct, the Seventh Circuit may have been in error by allowing prejudgment interest to be collected under Sec. 3505(b) when the Sec. 6672 penalty is imposed.. Courts should consider that Regs. Sec. 31.3505-1(d)(1) speaks of the liability imposed by Sec. 3505 on the lender, not the tax. Thus, because both the tax and interest are parts of the same liability they should not be divided.

Planning to Avoid Sec. 3505

The possibility of having a Sec. 6672 penalty imposed on a third-party lender is sufficient incentive to plan for avoiding the Sec. 3505 liability. When withholding taxes are paid neither statute will be imposed on the taxpayer. Thus, the following steps should be taken.

1. Third parties that pay employees directly should file a Form 4219 and pay the withholding taxes.

2. When loans are being made to an employer for payroll tax purposes, the lender should consider filing a Form 4219 and paying the withholding taxes directly. These amounts can be added to the loan balance.

3. The third party could make an agreement with the employer that the latter will pay withholding taxes in a timely manner.

4. Loan documents could provide for trust deposits that will be paid to the IRS.

5. In the case of a working capital loan in which the third party does not intend to monitor how the employer disburses funds, loans should be made at times other than when the employer issues its payroll.

6. Employer payroll disbursements should be monitored regularly.

7. Borrower checks for payroll tax deposits should be honored.

Conclusion

There has been an unmistakable trend in the case law to hold that the third-party lender has had the requisite notice and knowledge for liability under Sec. 3505(b). Such a trend can be expected to continue.

Moreover, the courts have been very generous towards the Service in the area of notice and assessments, allowing the Service the longest possible time to assess the tax. The Supreme Court's decision in Jersey State Shore Bank, holding that notice of assessment need not be given to a third-party lender within the 60-day period, an issue that had vexed the courts for years, was a major victory for the Service. Thus, the courts are likely to allow the Service the benefit of the doubt in timing matters for notice, assessment and collection.

Although the Seventh Circuit in Security Pacific held that both Secs. 3505(b) and 6672 could be applied to the third-party lender, this issue is far from settled. A fair reading of the statute and regulations suggests that the Seventh Circuit may have been in error.(45) Further litigation will be needed to resolve this issue.

(1) H. Rep (programming) REP - A directive used in IBM object code card decks (and later PTF Tapes) to REPlace fragments of already assembled or compiled object code prior to link edit. . No. 1884, 89th Cong., 2d Sess. (1966) (hereinafter here·in·af·ter  
adv.
In a following part of this document, statement, or book.


hereinafter
Adverb

Formal or law from this point on in this document, matter, or case

Adv. 1.
, the "House Report"), 1966-2 CB 828. (2) Rev. Proc. 78-13, 1978-1 CB 591, Section 4.02. (3) Adapted from Regs. Sec. 31.3505-1(b)(2), Example (1). For the controversy on interest calculation see the discussion at notes 36 and 37. (4) Regs. Sec. 31.3505-1(b)(2), Example (2). (5) Fred A. Arnold, Inc., 573 F2d 605 (9th Cir. 1978)(41 AFTR AFTR American Federal Tax Reports (Prentice-Hall)
AFTR Americans For Tax Reform
AFTR Air Force Training Ribbon
AFTR Air Force Training Record
AFTR atrophy, fasciculation, tremor, rigidity
AFTR Atomic Frequency Time Reference
2d 78-1351, 78-1 USTC USTC University of Science and Technology of China
USTC United States Tax Cases (Commerce Clearing House)
USTC United States Transportation Command (see USTRANSCOM) 
 [paragraph] 9834); Kennedy Construction Co. of NSB NSB National Science Board
NSB New Smyrna Beach (Florida, USA)
NSB Norges Statsbaner
NSB Naval Submarine Base
NSB National Standards Body (RSA)
NSB North Slope Borough
, Inc., 572 F2d 492 (5th Cir. 1978)(41 AFTR2d 78-1354, 78-1 USTC [paragraph] 9423). (6) Fidelity Bank, N.A., 616 F2d 1181 (10th Cir. 1980)(45 AFTR2d 80-970, 80-1 USTC [paragraph] 9275). (7) Id., at 80-1 USTC 83,562. (8) Intercontinental Industries, Inc., 635 F2d 1215 (6th Cir. 1980)(47 AFTR2d 81-594, 81-1 USTC [paragraph] 9129). (9) Id., at 81-1 USTC 86,116. (10) Id., at 81-1 USTC 86,116. See also Park Cities Bank & Trust Co., 481 F2d 738 (5th Cir. 1973)(32 AFTR2d 73-5203, 73-2 USTC [paragraph] 9503). (11) Merchants National Bank of Mobile, S.D. Ala ALA aminolevulinic acid.
Ala alanine.
ala (a´lah) pl. a´lae   [L.] a winglike process.
., 1988 (63 AFTR2d 89-433, 88-2 USTC [paragraph] 9587). (12) Fred A. Arnold, Inc., note 5, cited in MNB, id., at 88-2 USTC 85,841. (13) MNB, id., at 88-2 USTC 85,842-85,843. See Regs. Sec. 31.3505-1(c)(2) Example (2). The court noted that MNB fit the exception illustrated in this example. (14) In re Brandt-Airflex Corp., 843 F2d 90 (2d Cir. 1988)(63 AFTR2d 89-748, 88-1 USTC [paragraph] 9258). (15) Regs. Sec. 31.3505-1(c)(2), Example (2). (16) First National Bank of Circle, 652 F2d 882 (9th Cir. 1981)(48 AFTR2d 81-5750, 81-2 USTC [paragraph] 9615, rev'g and rem'g DC Mont., 1979 (44 AFTR2d 79-5860, 79-2 USTC [paragraph] 9637). (17) House Report, note 1, 1966-2 CB 829. (18) Coconut Grove Bank, 545 F2d 502 (5th Cir. 1977)(39 AFTR2d 77-686, 77-1 USTC [paragraph] 9147), rev'g and rem'g S.D. Fla., 1975 (35 AFTR2d 75-733). (19) Id., 5th Cir., at 77-1 USTC 86,204. (20) Id., 5th Cir., at 77-1 USTC 86,204. The duty of inquiry to show lack of knowledge has been more vigorously interpreted in non-Sec. 3505 cases. See Zimmerman, "Innocent Spouse spouse  A legal marriage partner as defined by state law  Relief," 24 The Tax Adviser 253 (Apr. 1993), at 254. (21) Metro Construction Co., Inc., 439 F Supp F SUPP Federal Supplement (decisions of US district courts)  308 (C.D. Cal. 1977) (40 AFTR2d 77-5760, 77-2 USTC [paragraph] 9582), rev'd and rem'd on other issues, 602 F2d 879 (9th Cir. 1979)(44 AFTR2d 79-5518, 79-2 USTC [paragraph] 9530). See also Est. of Pope Lott Swan swan, common name for a large aquatic bird of both hemispheres, related to ducks and geese. It has a long, gracefully curved neck and an extremely long, convoluted trachea which makes possible its far-carrying calls. , 441 F2d 1082 (5th Cir. 1971)(27 AFTR2d 71-1080, 71-1 USTC [paragraph] 9279), a non-Sec. 3505 case. (22) Metro Construction, id., DC, at 77-2 USTC 87,955. (23) Whilmar General Contractors, Inc., N.D. Tex., 1970 (25 AFTR2d 70-1306, 70-1 USTC [paragraph] 9428); Algernon Blair, Inc., 441 F2d 1379 (5th Cir. 1971)(27 AFTR2d 71-1302, 71-1 USTC [paragraph] 9383); Clayton-Kent Builders, Inc., 378 F Supp 1109 (M.D. La. 1974)(34 AFTR2d 74-5766, 74-2 USTC [paragraph] 9631), aff'd, 5th Cir., 1975, in an unpublished opinion; The Hannan Co., 639 F2d 284 (5th Cir. 1981)(47 AFTR2d 81-1023, 81-1 USTC [paragraph] 9625); Burchfield & Thomas (language) Thomas - A language compatible with the language Dylan(TM). Thomas is NOT Dylan(TM).

The first public release of a translator to Scheme by Matt Birkholz, Jim Miller, and Ron Weiss, written at Digital Equipment Corporation's Cambridge Research Laboratory runs
, Inc., E.D. Ky., 1986 (58 AFTR2d 86-5681, 86-2 USTC [paragraph] 9652); Terry P. Smith, Inc., N.D. Ohio, 1975 (36 AFTR2d 75-5739, 75-2 USTC [paragraph] 9710). (24) Kennedy Construction Co. of NSB, Inc., note 5. See also Marvin G. Derr, 498 F Supp 337 (W.D. Wisc. 1980)(46 AFTR2d 80-5632, 80-2 USTC [paragraph] 9597). (25) Swindell-Dressler Co., W.D. Penn., 1979 (44 AFTR2d 79-5724, 79-2 USTC [paragraph] 9583). See also First American Bank First American Bank is the name of numerous banks operating separately in each state of the United States. Please refer to the individual articles for more information on each bank.  and Trust Co., W.D. Okla., 1979 (43 AFTR2d 79-739, 79-1 USTC [paragraph] 9205). (26) Park Cities Bank & Trust Co., note 10. See also North Side Deposit Bank, 569 F Supp 948 (W.D. Penn. 1983)(53 AFTR2d 83-5493, 83-2 USTC [paragraph] 9503). (27) First National Bank of Circle, note 16, at 81-2 USTC 88,055. (28) Regs. Sec. 31.3505-1(d)(1). (29) Harvis Construction Co., Inc., 857 F2d 1360 (9th Cir. 1988)(62 AFTR2d 88-5683, 88-2 USTC [paragraph] 9524). (30) The assessment period is extended an additional 60 days and the collection period an additional six months. (31) Dixieline Financial, Inc., 594 F2d 1311 (9th Cir. 1979)(43 AFTR2d 79-1107, 79-1 USTC [paragraph]9330). See also Swindell-Dressler Co., note 25; The First National Bank of Carbondale, 499 F Supp 51 (M.D. Penn. 1980)(46 AFTR2d 80-5011, 80-1 USTC [paragraph] 9459). (32) Jersey Shore State Bank, 107 Sup. Ct. 782 (1987)(59 AFTR2d 87-413, 87-1 USTC [paragraph] 9131). (33) Id., at 87-1 USTC 87,114. (34) Id. (35) House Report, note 1, 1966-2 CB 862. (36) Metro Construction, note 21. The 25% liability is calculated for each separate payroll tax return due during the year. (37) Intercontinental Industries, Inc., note 8; The Hannan Co., note 23. (38) Fidelity Bank, note 6, at 80-1 USTC 83,563. The court noted that if the Sec. 3505(b) 25% limitation would not cover the entire sum claimed by the government, a retrial retrial n. a new trial granted upon the motion of the losing party, based on obvious error, bias or newly-discovered evidence. (See: newly-discovered evidence)  on Sec. 6672 might be necessary. (39) Commonwealth National Bank of Dallas, 665 F2d 743 (5th Cir. 1982)(49 AFTR2d 82-647, 82-1 USTC [paragraph] 9149). (40) Security Pacific Business Credit, Inc., 956 F2d 703 (7th Cir. 1992)(69 AFTR2d 92-757, 92-1 USTC [paragraph] 50,125. See also Joseph J. Vaccarella, 735 F Supp 1421 (S.D. Ind IND Investigational new drug Therapeutics A status assigned by the FDA to a drug before allowing its use in humans, exempting it from premarketing approval requirements so that experimental clinical trials may be conducted. See Phase 1.2, 3 studies, Sponsorship. . 1990)(66 AFTR2d 90-5872, 90-1 USTC [paragraph] 50,305). (41)Security Pacific, id., at 92-1 USTC 83,494. (42) Id., at 92-1 USTC 83,495. (43) The Tenth Circuit has noted that more control is needed by a lender to be held responsible under Sec. 6672 than to be liable under Sec. 3505(b). Fidelity Bank, note 6, at 80-1 USTC 83,563. (44) See notes 36 and 37. (45) See the discussion following note 43.
COPYRIGHT 1994 American Institute of CPA's
No portion of this article can be reproduced without the express written permission from the copyright holder.
Copyright 1994, Gale Group. All rights reserved. Gale Group is a Thomson Corporation Company.

 Reader Opinion

Title:

Comment:



 

Article Details
Printer friendly Cite/link Email Feedback
Author:Zimmerman, John C.
Publication:The Tax Adviser
Date:Mar 1, 1994
Words:5962
Previous Article:New regulations clarify partnership allocations related to contributed property. (Brief Article)
Next Article:Unraveling the mysteries of Sec. 304 in international tax planning.
Topics:



Related Articles
IRS targets retirement plan funds. (Weintraub, S.D. Ohio, 1990)
Implications of charging interest on intercompany advances received from foreign parent companies.
Planning around the new estimated tax rules.
Responsibility for withheld taxes. (from The Tax Adviser)
The 100% penalty. (withholding tax payment failure penalty)
Planning around the CFC netting rule. (controlled foreign corporation)
New rev. proc. clarifies procedures for obtaining withholding certificates for real property sales to foreign persons.(IRS advisory)
Reporting treaty-based return positions.
Proposed regulations relating to flat rate supplemental wage withholding: April 11, 2005.
Avoiding penalties when reporting damage awards and settlements: four steps CPAs can take.(certified public accountants)(from The Tax Adviser)

Terms of use | Copyright © 2009 Farlex, Inc. | Feedback | For webmasters | Submit articles