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The new CPA-client confidentiality privilege.


The privilege of confidentiality for noncriminal Federal tax matters, formerly available only for communications between attorneys and clients, was extended to CPAs and other Federally authorized au·thor·ize  
tr.v. au·thor·ized, au·thor·iz·ing, au·thor·iz·es
1. To grant authority or power to.

2. To give permission for; sanction:
 tax practitioners by the Internal Revenue Service Restructuring restructuring - The transformation from one representation form to another at the same relative abstraction level, while preserving the subject system's external behaviour (functionality and semantics).  and Reform Act of 1998. This article explains the new law and provides guidance, including steps CPAs should take to avoid a waiver The voluntary surrender of a known right; conduct supporting an inference that a particular right has been relinquished.

The term waiver is used in many legal contexts.
 of the privilege.

Section 3411 (a) of the Internal Revenue Service Restructuring and Reform Act of 1998 (IRSRRA IRSRRA IRS Restructuring and Reform Act of 1998  '98) added Sec. 7525 to provide a new privilege of confidentiality (Confidentiality Privilege) to certain communications between CPAs and other Federally authorized tax practitioners (FATPs) and their clients. The Confidentiality Privilege is similar to the attorney-client privilege In the law of evidence, a client's privilege to refuse to disclose, and to prevent any other person from disclosing, confidential communications between the client and his or her attorney. , but is limited to certain tax advice. This article provides guidance about the new privilege for CPAs and their clients.

Need for the Privilege

In Couch,(1) the Supreme Court held that Federal law does not recognize an accountant-client privilege Physician-Patient privilege is a confidentiality privilege, or more precisely, a group of privileges, available in American federal and state law. Accountant-client privileges may be classified in two categories: evidentiary privileges and non-evidentiary privileges. .(2) In Arthur Young Arthur Young is the name of several notable people
  • Arthur Young (writer) (1741-1820), 18th century English writer and economist
  • Colonel Sir Arthur Edwin Young (b.
 O Co.,(3) the Supreme Court held that the work-product doctrine In American civil procedure, the work-product doctrine protects materials prepared in anticipation of litigation from discovery by opposing counsel.[1] It is also known as the work-product rule, the work-product immunity, the work-product privilege (somewhat erroneous  did not prevent the IRS An abbreviation for the Internal Revenue Service, a federal agency charged with the responsibility of administering and enforcing internal revenue laws.  from obtaining an independent CPA's tax accrual accrual,
n continually recurring short-term liabilities. Examples are accrued wages, taxes, and interest.
 workpapers, because "[t]o insulate in·su·late  
tr.v. in·su·lat·ed, in·su·lat·ing, in·su·lates
1. To cause to be in a detached or isolated position. See Synonyms at isolate.

2.
 from disclosure a certified See certification.  public accountant's interpretation of the client's financial statements would be to ignore the significance of the accountant's role as a disinterested Free from bias, prejudice, or partiality.

A disinterested witness is one who has no interest in the case at bar, or matter in issue, and is legally competent to give testimony.
 analyst charged with public obligations." Since Arthur Young, the AICPA AICPA

See American Institute of Certified Public Accountants (AICPA).
 has considered the need for a CPA-client privilege.

The IRS's policy, as described in the Internal Revenue Manual (IRM (1) (Information Resource Management) See Information Systems and information management.

(2) (Inherited Rights Mask) In NetWare 3.x and 4.
), is to seek tax accrual workpapers only in unusual circumstances.(4) However, in recent years, the Years, The

the seven decades of Eleanor Pargiter’s life. [Br. Lit.: Benét, 1109]

See : Time
 IRS has become more aggressive, through financial status or lifestyle auditing, Information Document Requests and summonses and subpoenas to seek tax accrual workpapers, internal tax memos, tax opinions, tax engagement letters, billing statements and other similar documents from taxpayers and their CPA (Computer Press Association, Landing, NJ) An earlier membership organization founded in 1983 that promoted excellence in computer journalism. Its annual awards honored outstanding examples in print, broadcast and electronic media. The CPA disbanded in 2000.  representatives. This led the AICPA's Tax Executive Committee to recommend to the IRS that the IRM be amended to include similar limits on seeking tax advice communicated between CPAs and their clients. The IRS National Office declined to expand the IRM workpaper policy.

Because most taxpayers who are represented before the IRS use CPAs and enrolled agents An Enrolled Agent (or EA) is a tax professional recognized by the United States federal government to represent taxpayers in dealings with the Internal Revenue Service. The profession has been regulated by Congress since 1884. , rather than lawyers, taxpayer privacy interests dictated a need for CPAs and their clients to seek confidentiality protection similar to the attorney-client privilege. Further, the AICPA contended that taxpayers should have the ability to freely choose their tax practitioners without fear of jeopardizing their privacy in tax matters. Because of these needs and concerns,(5) the AICPA helped form a coalition that sponsored legislation to create a CPA-client privilege in tax matters before the IRS. These activities contributed to the enactment of the Confidentiality Privilege. According to according to
prep.
1. As stated or indicated by; on the authority of: according to historians.

2. In keeping with: according to instructions.

3.
 the IRSRRA '98 Conference Report,(6) the provision "allows taxpayers to consult with other qualified tax advisors A tax advisor is a financial expert especially trained in tax law. Some countries require tax advisors to verify the balance sheets of companies above a certain size. Individuals usually require tax advisors to minimize taxation, to avoid learning the details of tax law in  in the same manner they currently may consult with tax advisors that are licensed to practice law."

Overview

New Sec 7525 extends the common-law attorney-client confidentiality privilege to tax advice furnished fur·nish  
tr.v. fur·nished, fur·nish·ing, fur·nish·es
1. To equip with what is needed, especially to provide furniture for.

2.
 to a taxpayer-client (or prospective client) by any individual authorized under Federal law to practice before the IRS (FATPs). FATPs are CPAs, attorneys (including those employed by accounting firms), enrolled agents and enrolled actuaries An Enrolled Actuary (or EA) is an actuary who has been licensed by a Joint Board of the Department of the Treasury and the Department of Labor to perform a variety of actuarial tasks required of pension plans in the U.S. . (Hereinafter here·in·af·ter  
adv.
In a following part of this document, statement, or book.


hereinafter
Adverb

Formal or law from this point on in this document, matter, or case

Adv. 1.
, all references to CPAs include other FATPs.) "Tax advice" is defined by Sec. 7525(a)(3)(B) as advice given by a CPA within the scope of authority of his practice with respect to matters under the Code. The Confidentiality Privilege is effective for communications made on or after July 22, 1998, the date the new law was enacted. A last-minute amendment added Sec. 7525(b) (discussed below under "Tax Shelters tax shelter: see tax exemption. ") to prevent the Confidentiality Privilege from applying to certain written communications regarding corporate tax shelters.

Scope of the Attorney-Client Privilege

Because Sec 7525 (a) (1) provides that the Confidentiality Privilege is similar to the common-law privilege between a taxpayer and an attorney, it is necessary to understand the scope of the attorney-client privilege. A common-law privilege of confidentiality exists for communications between an attorney and client for purposes of obtaining legal advice. Communications protected by the attorney-client privilege must be based on facts of which the attorney is informed by the taxpayer, for the purpose of securing the attorney's professional advice in confidence.

The privilege applies only when the attorney is advising the client on legal matters; it does not apply when an attorney is acting in another capacity (such as a business adviser) or when an attorney licensed to practice another profession is performing such other profession. Thus, a taxpayer may not claim the benefits of the attorney-client privilege simply by hiring an attorney to perform some other function. For example, if an attorney is retained to prepare a tax return, the return preparation services will not be protected.

The new provision does not modify or expand the existing attorney-client privilege, other than to extend it to CPAs. The Confidentiality Privilege applies only to the extent that communications would be privileged if they were between a taxpayer and an attorney. Accordingly, the Confidentiality Privilege does not apply to any communication between a CPA and his client (or prospective client) if the communication would not have been privileged between an attorney and client (or prospective client). Because information disclosed to an attorney for the purpose of preparing a tax return or providing accounting services is not privileged under present law, such information would not be privileged if it were disclosed to a CPA.

The attorney-client privilege is considered waived if the communication is voluntarily disclosed to anyone other than the attorney, the client or certain persons under the direction and control of the attorney or client.

Scope of the Work-Product Doctrine

The work-product doctrine provides an additional defense to compelled disclosure. If a CPA'S document is considered work product but the Confidentiality Privilege does not apply, protection from an IRS summons summons: see procedure.
summons

In law, written notification that one is required to appear in court. In civil (noncriminal) cases, it notifies a defendant that he or she must appear and defend (e.g.
 or subpoena subpoena (səpē`nə) [Lat.,=under penalty], in law, an order to a witness to appear before a court. A subpoena ad testificandum [Lat.  becomes more complicated. Neither Sec. 7525 nor the IRSRRA '98 Committee Reports refer to the work-product doctrine. However, a CPA's work product under case law can be protected under the work-product doctrine in two circumstances: (1) when documents are prepared by the CPA as the taxpayer's representative, in anticipation of litigation An action brought in court to enforce a particular right. The act or process of bringing a lawsuit in and of itself; a judicial contest; any dispute.

When a person begins a civil lawsuit, the person enters into a process called litigation.
, and (2) when documents are prepared by a CPA under the direction and control of an attorney. (These circumstances are described below under "Adlman" and "Criminal Tax Matters")

The work-product doctrine that has evolved under case law has been codified cod·i·fy  
tr.v. cod·i·fied, cod·i·fy·ing, cod·i·fies
1. To reduce to a code: codify laws.

2. To arrange or systematize.
 in Rule 26(b)(3) of the Federal Rules of Civil Procedure The Federal Rules of Civil Procedure (FRCP) are rules governing civil procedure in United States district (federal) courts, that is, court procedures for civil suits. The FRCP are promulgated by the United States Supreme Court pursuant to the Rules Enabling Act, and then approved  (FRCP FRCP Fellow of the Royal College of Physicians.

FRCP
abbr.
Fellow of the Royal College of Physicians
), which states that documents "prepared in anticipation of litigation or for trial" are discoverable only on a showing of substantial need of the materials and the inability, without undue hardship undue hardship Social medicine A term used in the context of the ADA, in which an employer may claim that the accommodations required to comply with the ADA are financially unviable and represent an undue hardship. , to obtain their substantial equivalent elsewhere. Even when the showing has been made, however, the court "shall protect against disclosure of the mental impressions, conclusions, opinions, or legal theories of an attorney or other representative of a party concerning the litigation." Some courts have made a distinction between "factual" work product discoverable under the first test, and "opinion" work product absolutely protected under the second test.(7)

The Confidentiality Privilege

Definition

Sec. 7525(a)(1) states: "With respect to tax advice, the same common law protections of confidentiality which apply to a communication between a taxpayer and an attorney shall also apply to a communication between a taxpayer and any federally authorized tax practitioner to the extent the communication would be considered a privileged communication privileged communication
 or confidential communication

In law, communication between parties to a confidential relation such that the communication's recipient is exempted from disclosing it as a witness.
 between a taxpayer and an attorney"

What is "tax advice" or a "communication? .... Tax advice" is defined in Sec. 7525 (a) (3) (B), but "communication" is not. The Committee Reports do not provide any additional insight. Sec. 7525(a)(3)(B) provides that "'tax advice' means advice given by an individual with respect to a matter which is within the scope of the individual's authority to practice..." as an FATE There is no limit as to whether the tax advice should be oral or written, or if written, the form and proximity of the written material to any oral advice being given. Thus, it appears that both oral and written advice by a CPA to a taxpayer on a Federal tax matter can be protected under the Confidentiality Privilege. (Tax advice on state and local matters is not covered not covered Health care adjective Referring to a procedure, test or other health service to which a policy holder or insurance beneficiary is not entitled under the terms of the policy or payment system–eg, Medicare. Cf Covered.  by the Confidentiality Privilege,(8) but may be protected under applicable local law.) In the absence of statutory or committee guidance on these items, one can refer only to Sec. 7525(a)(1), which looks to the common-law protections of confidentiality that would apply if the communication were between a taxpayer and an attorney.

Regulations Proposals

Because Sec. 7525 does not offer clear guidance on the meaning of "tax advice" or "communication" and the circumstances or documents that might qualify for the Confidentiality Privilege, it is anticipated that regulations will address these shortcomings A shortcoming is a character flaw.

Shortcomings may also be:
  • Shortcomings (SATC episode), an episode of the television series Sex and the City
. Although the statute refers to the common law as the standard, there is a need for regulations to provide more specific guidance on the various issues that can arise under such vague language.

The regulations should also provide that tax advice communication may be oral or written, and can include thought processes This is a list of thinking styles, methods of thinking (thinking skills), and types of thought. See also the List of thinking-related topic lists, the List of philosophies and the . , mental impressions and speculations Speculations is an online resource for writers who wish to break into or increase their presence within the science fiction, fantasy, or other speculative fiction subgenres. Speculations has been a Hugo Award nominee seven times. The website is maintained by Kent Brewster.  related to the communication with the client. The term "communications" should include transmission by telephone, fax or e-mail. As in the case of any oral or written communication, precautions precautions Infectious disease The constellation of activities intended to minimize exposure to an infectious agent; precautions imply that the isolation of an infected Pt is optional, but not mandatory.  must be taken to avoid inadvertent disclosure to third parties, which could cause the privilege to be waived.

As to the types of documents that qualify for the Confidentiality Privilege, the regulations should acknowledge that tax advice is communicated through many kinds of documents, including discussion memos, notes, letters, opinion letters, planning papers, discussions of alternatives for structuring a transaction, an assessment of audit or litigation chances if challenged by the IRS, analyses of contrary authorities, and transfer-pricing and valuation reports for tax purposes. The tax engagement letter and the tax billing statement are communications to the client that contain information relating to relating to relate prepconcernant

relating to relate prepbezüglich +gen, mit Bezug auf +acc 
 the tax advice, and should also be protected. (Hereinafter, all of these written items are termed "tax advice documents")

Tax Advice Documents

Swidler & Berlin(9) involved a subpoena by Independent Counsel Kenneth Starr
This article is about the lawyer. For the rapper, see Kenn Starr (rapper)


Kenneth Winston Starr (born July 21, 1946) is an American lawyer and former judge who was appointed to the Office of the Independent Counsel to investigate the death of the
 to obtain three pages of handwritten hand·write  
tr.v. hand·wrote , hand·writ·ten , hand·writ·ing, hand·writes
To write by hand.



[Back-formation from handwritten.]

Adj. 1.
 notes by an attorney that resulted from a two-hour initial meeting between the attorney and his client, Vincent Foster. The notes were retained in the attorney's file, and were not sent to the client. The Supreme Court ruled, in part, that the notes were protected by the attorney-client privilege; thus, it was not necessary to decide whether the notes were protected by the work-product doctrine. It would be reasonable to conclude that a CPA's notes of tax advice discussed with the client, even though placed in the file and not sent to him, would be protected under the Confidentiality Privilege. Based on this interpretation, it may be reasonable to further infer that tax advice documents, prepared after a discussion with the client and relating to it, but never transmitted to the client, and instead put in the client's file, may also be related tax advice that would be protected by the attorney-client privilege and, thus, the Confidentiality Privilege. (The primary holding in Swidler & Berlin was that the common-law attorney-client privilege survives the client's death; this principle would also protect the disclosure of tax advice subject to the Confidentiality Privilege after a taxpayer-client's death.)

The next issue is whether tax advice documents, prepared as a case, transaction or other matter subsequently develops, that are placed in the client's file, but never sent to the client, qualify for the Confidentiality Privilege. The argument in favor of the Confidentiality Privilege would be that "but for" the client's tax matter and the 'earlier tax advice communication, the tax advice documents would not have been prepared, and they are available for transmittal (or communication) to the client on request.

At this point, it becomes apparent that a CPA should maintain a separate, secure client tax file that contains all tax advice documents available for access and retention by the client. The file and tax advice documents should be labeled "Privileged and Confidential Tax Advice Under IRC (Internet Relay Chat) Computer conferencing on the Internet. There are hundreds of IRC channels on numerous subjects that are hosted on IRC servers around the world. After joining a channel, your messages are broadcast to everyone listening to that channel.  Sec. 7525 and Work-Product Doctrine." This is crucial to arguing that these tax advice documents are available for communication to the client.

Criminal Tax Matters

Sec. 7525(a)(2) provides that the Confidentiality Privilege may only be asserted in any noncriminal tax matter (1) before the IRS or (2) proceeding in Federal court brought by or against the U.S. Thus, it is crucial to know when an ordinary tax matter may turn into a criminal matter, because at that point, although it is not free from doubt, it appears that the Confidentiality Privilege is stripped away and the IRS can obtain all communications between the CPA and the client, even if they were protected during a "pre-criminal referral" period. This issue is unclear under Sec. 7525; hopefully, regulations will clarify this issue by providing protection for that earlier period. Clearly, it is a criminal matter if the IRS has referred a case to the Department of Justice and the referral is accepted.

However, because of the potential retroactive Having reference to things that happened in the past, prior to the occurrence of the act in question.

A retroactive or retrospective law is one that takes away or impairs vested rights acquired under existing laws, creates new obligations, imposes new duties, or attaches a
 loss of the Confidentiality Privilege, the best practice is that at the first hint of criminal activity (usually when an IRS special agent appears), the CPA should recommend to the client that an attorney experienced in criminal tax matters be consulted. Any other approach may result in a waiver of the Confidentiality Privilege and malpractice malpractice, failure to provide professional services with the skill usually exhibited by responsible and careful members of the profession, resulting in injury, loss, or damage to the party contracting those services.  exposure for the CPA. There is a need for regulatory guidance as to when a civil tax matter becomes a criminal tax matter.

If the CPA is to remain involved in the case after the tax matter turns criminal, the CPA should obtain a new engagement letter from the attorney who will be representing the taxpayer in the criminal matter. This is known as a Kovel letter, from a case(10) holding that the attorney-client privilege extends not just to an attorney's ministerial Done under the direction of a supervisor; not involving discretion or policymaking.

Ministerial describes an act or a function that conforms to an instruction or a prescribed procedure. It connotes obedience.
 staff, but also to an accountant working for the attorney. The Kovel letter provides that the CPA is working under the direction and control of an attorney. The attorney-client privilege will be available for tax advice communicated between the CPA, attorney and client; the work-product doctrine should apply to tax advice documents prepared by the CPA for the attorney and client.

Nontax Matters

Because the Confidentiality Privilege can only be used in noncriminal tax matters, it cannot be asserted to prevent the disclosure of information to any regulatory body other than the IRS. The ability of any other regulatory body, such as the Securities and Exchange Commission, the Federal Trade Commission, the Environmental Protection Agency Environmental Protection Agency (EPA), independent agency of the U.S. government, with headquarters in Washington, D.C. It was established in 1970 to reduce and control air and water pollution, noise pollution, and radiation and to ensure the safe handling and , etc., to gain or compel Compel - COMpute ParallEL  information in an administrative or court proceeding is unchanged. The Confidentiality Privilege is also not available for assertion in private civil litigation (such as domestic relations domestic relations. For psychological and sociological aspects, see marriage. For legal aspects, see divorce; husband and wife; parent and child.  and employment disputes), even if tax matters are involved or contested*

Practical Applications

Advising Clients

A CPA should have a separate engagement letter dealing with tax matters covered by the Confidentiality Privilege. The letter should describe the new privilege, its general application, and the client's ability to assert the privilege. The client should be instructed to notify the CPA if the IRS requests information about any tax advice or tax advice documents provided by the CPA. Also, the client should be told that disclosure of any such confidential information Noun 1. confidential information - an indication of potential opportunity; "he got a tip on the stock market"; "a good lead for a job"
steer, tip, wind, hint, lead
 to the IRS or other third party may cause the Confidentiality Privilege to be waived, and that the client should be cautious not to inadvertently waive To intentionally or voluntarily relinquish a known right or engage in conduct warranting an inference that a right has been surrendered.

For example, an individual is said to waive the right to bring a tort action when he or she renounces the remedy provided by law for such
 the privilege.

The engagement letter should also provide that the client must give the CPA written consent before the CPA will release any information subject to the Confidentiality Privilege. The client should be asked to acknowledge that tax information shared with auditors may not be covered by the Confidentiality Privilege.

Finally, the client should be informed that if the CPA receives direction from the client to assert the Confidentiality Privilege on the client's behalf, the client will hold the CPA harmless and indemnify To compensate for loss or damage; to provide security for financial reimbursement to an individual in case of a specified loss incurred by the person.

Insurance companies indemnify their policyholders against damage caused by such things as fire, theft, and flooding, which
 him for any attorney's fees attorney's fee n. the payment for legal services. It can take several forms: 1) hourly charge, 2) flat fee for the performance of a particular service (like $250 to write a will), 3) contingent fee (such as one-third of the gross recovery, and nothing if there is no  and other costs and expenses (including penalties) incurred by the CPA in defending the confidential communication A form of Privileged Communication passed from one individual to another, intended to be heard only by the individual addressed.

A confidential communication is ordinarily between two people who are affiliated in a confidential relation, such as an attorney and
.

The CPA should submit two billing statements, one for tax advice matters and one for all other matters. Although this may be cumbersome cum·ber·some  
adj.
1. Difficult to handle because of weight or bulk. See Synonyms at heavy.

2. Troublesome or onerous.



cum
, it may be the only clear way to preserve the Confidentiality Privilege for information that may be revealed by the billing statement.

Managing Employees and Auditors

The CPA should explain the Confidentiality Privilege to non-FATP employees and auditors with whom he shares tax information. A dual file system should be instituted, one for all tax advice documents (marked "Privileged and Confidential Tax Advice Under IRC Sec. 7525 and Work-Product Doctrine") and one for all non-privileged material.

The engagement should be managed by the CPA. All non-FATPs, secretaries and other staff should be under the management, supervision, direction and control of a CPA. Privileged information should not be shared with anyone not involved in the engagement. Even privileged information shared within a firm with persons who are not involved in the client's tax matter that is sanitized san·i·tize  
tr.v. san·i·tized, san·i·tiz·ing, san·i·tiz·es
1. To make sanitary, as by cleaning or disinfecting.

2.
, with appropriate deletions of identifying information, may still carry a risk of inadvertent waiver of the Confidentiality Privilege. If the CPA needs to retain outside consultants, a Kovel engagement letter providing that the consultant is working under the direction and control of the CPA is needed. That letter should also describe the scope of the Confidentiality Privilege, as contained in the client engagement letter, including warnings against inadvertently waiving the privilege.

Adlman

Although involving facts occurring before the IRSRRA '98, Adlman(11) provides an opportunity to test the scope of the Confidentiality Privilege and the work-product doctrine. In that case, an attorney at a CPA firm prepared for Adlman (an in-house corporate tax counsel) a 58-page legal analysis of likely IRS challenges to a proposed reorganization and resulting refund claim. The analysis proposed legal theories and preferred methods of structuring the transaction and predicted the likely outcome of litigation. The district court rejected Adlman's claim that the document was protected by the attorney-client privilege, because it held that Adlman had not consulted the CPA firm to obtain assistance in furnishing legal advice to the corporation. Because the tax analysis might have qualified for the attorney-client privilege had Adlman consulted with outside counsel, it is arguable ar·gu·a·ble  
adj.
1. Open to argument: an arguable question, still unresolved.

2. That can be argued plausibly; defensible in argument: three arguable points of law.
 that now, it would be protected under the Confidentiality Privilege. However, because the CPA firm's tax analysis was not protected by the attorney-client privilege at that time, the Second Circuit was asked on appeal to determine whether the work-product doctrine protected the tax analysis from disclosure.

Ultimately, the Second Circuit held that the phrase "prepared in anticipation of litigation or for trial" in FRCP Rule 26(b)(3) was broader than "preparation for trial." It held that the phrase would also protect from discovery a document that was prepared "because of the prospect of litigation." The Second Circuit remanded the case to the district court to determine whether: (1) the CPA firm's tax analysis would have been prepared irrespective of irrespective of
prep.
Without consideration of; regardless of.

irrespective of
preposition despite 
 expected litigation with the IRS, as part of the ordinary course of business of corporate restructuring (not privileged as work product) or (2) the tax analysis was prepared "because of" anticipation of litigation with the IRS (privileged as work product). The court also stated that a document that was prepared to assess the likelihood of litigation, even if it led to a business decision, could be protected. Thus, it is also possible for this type of CPA tax analysis to be protected under the work-product doctrine.

Attorneys Employed by CPA Firms

Many attorneys employed by CPA firms are engaged in providing the kind of tax advice described in Sec. 7525. Adlman involved an attorney employed by a CPA firm who prepared the tax analysis that the IRS tried to discover. Because the court found that Adlman was not seeking legal advice when he consulted with the CPA firm, the attorney-client privilege did not apply. If Adlman had consulted with a law firm and received the same tax analysis, it may have been protected by the attorney-client privilege. The Confidentiality Privilege should apply to tax advice communicated by an attorney, an FATE employed by a CPA firm.

Avoiding Waiver

The Confidentiality Privilege may be waived in the same manner as the attorney-client privilege. Waivers may occur through an express and voluntary surrender of the privilege, partial disclosure of a privileged document, selective disclosure to some outsiders, but not all, and inadvertent overhearing or disclosures.(12) Usually, an intent to maintain confidentiality is necessary to avoid a waiver.

Massachusetts Institute of Technology Massachusetts Institute of Technology, at Cambridge; coeducational; chartered 1861, opened 1865 in Boston, moved 1916. It has long been recognized as an outstanding technological institute and its Sloan School of Management has notable programs in business, (13) (MIT MIT - Massachusetts Institute of Technology ) involved whether MIT's disclosure of law firm billing statements and minutes of the corporation and its executive and audit committees to the auditing agency of the Department of Defense caused it to lose its attorney-client and work-product privileges in defending against the IRS's document request. The First Circuit ruled that MIT had made a voluntary disclosure by choosing to become a government contractor A government contractor is a private company that produces goods or services under contract for the government. Often the terms of the contract specify cost plus – i.e., the contractor gets paid for its costs, plus a specified profit margin.  and submitting to the required audit requests. According to the court, disclosure to an adversary adversary

traditional appellation of Satan [O.T.: Job 1:6; N.T.: I Peter 5:8]

See : Devil
 (real or potential) forfeits work-product protection. Because the audit agency was a potential adversary, the privilege had been waived. To avoid the risk of malpractice, the CPA should take steps to prevent the waiver, using the precautions described above (under "Advising Clients" and "Managing Employees and Auditors").

Responding to Subpoenas and Summonses

AICPA Code of Professional Conduct Rule 301.01 provides that "[a] member in public practice shall not disclose any confidential client information without the specific consent of the client." The accompanying explanation states that"[t]his rule shall not be construed... (2) to affect in any way the member's obligation to comply with a validly issued and enforceable subpoena or summons, or to prohibit pro·hib·it  
tr.v. pro·hib·it·ed, pro·hib·it·ing, pro·hib·its
1. To forbid by authority: Smoking is prohibited in most theaters. See Synonyms at forbid.

2.
 a member's compliance with applicable laws and government regulations..." Clearly, the rule's explanation has been superseded by Sec. 7525, which gives legal support to the ethical obligation of Rule 301. However, it also puts the burden on the CPA to defend against an IRS subpoena or summons that seeks to obtain information protected by the Confidentiality Privilege.

If a CPA contemplates resisting an IRS subpoena or summons, he should obtain the client's consent and the advice of counsel. Only the client has the right to assert or waive the Confidentiality Privilege, not the CPA. The CPA's engagement letter should provide that the CPA will be indemnified for any attorney's fees and other costs and penalties incurred in defending the client's rights under the Confidentiality Privilege.

Tax Shelters

Sec. 7525(b) states that the Confidentiality Privilege will not apply to any written communication between an FATP FATP Fatty-Acid Transport Protein
FATP Future Astronaut Training Program (camp)
FATP Functional Acceptance Test Plan
FATP First Article Test Plan
FATP Final Assembly, Test & Pack
 and any director, shareholder, officer, employee, agent or representative of a corporation in connection with the promotion of the direct or indirect participation of such corporation in any tax shelter described in Sec. 6662(d)(2)(C)(iii). That provision defines a tax shelter as any partnership, entity, investment plan or arrangement or any other plan or arrangement "a significant purpose" of which is the avoidance or evasion EVASION. A subtle device to set aside the truth, or escape the punishment of the law; as if a man should tempt another to strike him first, in order that he might have an opportunity of returning the blow with impunity.  of Federal income tax. Tax shelters for which no privilege of confidentiality will apply include, but are not limited to, those required to be registered as confidential corporate tax shelter arrangements under Sec. 6111 (d). The Conference Report states that the conferees do not understand the promotion of tax shelters to be part of the routine relationship between a tax practitioner and a client; accordingly, they do not anticipate that the tax shelter limitation will adversely affect such routine relationships.(14) This is strange language given that a CPA's routine relation ship with a corporate client will often result in offering the client advice on ways to minimize the Federal income tax aspects of a proposed transaction (i.e., avoidance). The language appears to create a distinction between relationships with recurring re·cur  
intr.v. re·curred, re·cur·ring, re·curs
1. To happen, come up, or show up again or repeatedly.

2. To return to one's attention or memory.

3. To return in thought or discourse.
 and nonrecurring clients, such that the promotion of a corporate tax shelter may not refer to the rendering of tax planning Tax planning

Devising strategies throughout the year in order to minimize tax liability, for example, by choosing a tax filing status that is most beneficial to the taxpayer.
 ideas to recurring clients.

Conclusion

Sec. 7525 provides a much-needed and long-awaited Confidentiality Privilege for CPAs, who now have the same common-law protection of confidentiality for tax advice in most noncriminal tax matters as do attorneys. To paraphrase par·a·phrase  
n.
1. A restatement of a text or passage in another form or other words, often to clarify meaning.

2. The restatement of texts in other words as a studying or teaching device.

v.
 the Supreme Court in Upjohn Co.,(15) safeguarding communications between CPA and client encourages disclosure to the CPA that better enables the client to conform his conduct to the requirements of the law and to present legitimate claims or defenses when litigation arises.

A CPA's tax practice generally involves a combination of return preparation, tax planning and tax controversies. The following summarizes the likely effect of the Confidentiality Privilege in these areas.

Return preparation

Tax returns: Because Federal returns are intended to be disclosed to revenue officials, and are not intended to be confidential, the Confidentiality Privilege does not extend to any of these returns, nor to the basis for the numbers and calculations included in the returns.

Tax reconciliation workpapers: These are usually workpapers used in assembling and compiling financial data preparatory pre·par·a·to·ry  
adj.
1. Serving to make ready or prepare; introductory. See Synonyms at preliminary.

2. Relating to or engaged in study or training that serves as preparation for advanced education:
 to placing it on a return. Because this is financial data, not tax advice, the Confidentiality Privilege likely does not apply.

Tax accrual workpapers: These are workpapers that reflect the estimate of a company's tax contingency liability. Arthur Young held that when they were prepared by an independent CPA firm, they were being prepared for the public and shareholders, and were not subject to an accountant-client privilege. These workpapers would not be viewed as tax advice, because of the CPA's public role in preparing the workpapers. Because they are not communicated in confidence, they would not be protected by the Confidentiality Privilege. (Note, however, that IRM 4024 remains in effect as an IRS self-imposed limitation on seeking such workpapers.)

Contingency reserve technical memorandum: This is usually a detailed memorandum discussing items reflected on the return, in which the ultimate tax treatment is unclear. This may contain mental impressions, thought processes and speculations on possible adverse IRS positions, the likelihood of success on the issues if challenged by the IRS, and various negotiation and settlement positions. This type of document may be distinguishable from return preparation, and may be viewed as tax planning. If the CPA communicated this document to the taxpayer, it might be tax advice protected by the Confidentiality Privilege. Alternatively, this may be protected as CPA work product prepared in anticipation of litigation.

Tax Planning

Tax advice directly to the client: These are items such as personal discussions, letters, memoranda, notes, reports, etc. This direct tax advice and the tax advice documents describing tax interpretations, opinions, mental processes, thoughts, tax positions, likelihood of success, etc., should be eligible for the Confidentiality Privilege.

Tax memoranda and other tax documents to the file: These tax advice documents may be eligible for the Confidentiality Privilege, particularly if they are kept in a separate file and access is limited to the CPA, his staff and the client.

Tax opinions: These tax advice documents are eligible for protection under the Confidentiality Privilege, provided the communication is limited to the client. If the tax opinions are disclosed to bankers, securities brokers, financial advisers and others, the privilege may be waived unless they have a role in the tax advice process. Also, a written tax opinion relating to a tax shelter could lose the Confidentiality Privilege.

Tax Controversies

Information responses to the IRS, protests, appeals, briefs: When these documents are sent to the IRS, they will likely be treated as similar to a tax return. The basis for numbers, calculations, statements of facts and other information made to support a position in these documents may be subject to discovery by the IRS. However, any backup research or memoranda reflecting mental impressions, thought processes, likelihood of success, etc., may be eligible for the Confidentiality Privilege; alternatively, the work-product doctrine is more likely to protect these items, because the controversy with the IRS may indicate that they were prepared for litigation.

Highlights

Some of the highlights of the new Confidentiality Privilege are as follows:

1. Both oral and written tax advice by a CPA to a taxpayer-client can be protected.

2. Tax advice on state and local tax matters is not covered, but may be protected under state CPA-client confidentiality laws.

3. The Confidentiality Privilege does not extend to criminal tax matters, which should be referred to an experienced criminal tax attorney. A Kovel letter, which provides that the CPA is employed by an attorney, protects CPA-client communications.

4. Separate engagement letters, billing statements and fries are essential to preserve the Confidentiality Privilege for tax advice communications, including tax advice documents.

5. Engagement letters should address the Confidentiality Privilege, but it is the client's responsibility to establish and assert the privilege. The engagement letter should include an indemnity clause to reimburse re·im·burse  
tr.v. re·im·bursed, re·im·burs·ing, re·im·burs·es
1. To repay (money spent); refund.

2. To pay back or compensate (another party) for money spent or losses incurred.
 the CPA for defending the client's rights under the Confidentiality Privilege.

6. The CPA's notes to the client file, mental impressions and thought processes may be protected under the Confidentiality Privilege.

7. If a CPA does not communicate a tax advice document to the taxpayer-client, but retains it in his file, and if the document is closely related in time and material to the tax discussion, under Swidler it may qualify for the Confidentiality Privilege.

8. If the tax advice document is not communicated to the taxpayer-client, and is remote in time or materiality MATERIALITY. That which is important; that which is not merely of form but of substance.
     2. When a bill for discovery has been filed, for example, the defendant must answer every material fact which is charged in the bill, and the test in these cases seems to
 to the tax discussion, the document may still be protected by the work-product doctrine if prepared "in anticipation of litigation" or pursuant to employment by an attorney under a Kovel letter.

9. The Confidentiality Privilege may be waived if a CPA communicates a tax advice document to the taxpayer-client and sends a copy to the latter's banker or financial adviser; the disclosure to a third party may cause the privilege to be waived.

10. Attorneys employed by CPA firms are FATPs who may qualify under the Confidentiality Privilege.

11. Attorneys in law firms This list of the world's largest law firms by revenue is taken from The Lawyer and The American Lawyer and is ordered by 2006 revenue:[1]
  1. Clifford Chance, £1,030.2m – International law firm (headquartered in the UK);
  2. Linklaters, £935.
 have a stake in the reasonableness of regulations under new Sec. 7525, because unduly narrow definitions of privileged tax advice communications may affect the IRS's view of the scope of the attorney-client privilege in tax matters.

(1) Lillian V. Couch, 409 US 322 (1973)(31 AFTR AFTR American Federal Tax Reports (Prentice-Hall)
AFTR Americans For Tax Reform
AFTR Air Force Training Ribbon
AFTR Air Force Training Record
AFTR atrophy, fasciculation, tremor, rigidity
AFTR Atomic Frequency Time Reference
2d 73-477, 73-1 USTC USTC University of Science and Technology of China
USTC United States Tax Cases (Commerce Clearing House)
USTC United States Transportation Command (see USTRANSCOM) 
 [paragraph] 9159).

(2) Some 36 states have some form of accountant-client privilege for tax advice; see Friedman and Mendelson, "The Need for CPA-Client Privilege in Federal Tax Matters," 27 The Tax Adviser 154 (March 1996), n. 17.

(3) Arthur Young & Co., 465 US 805 (1984) (53 AFTR2d 84-866, 84-1 USTC [paragraph] 9305).

(4) IRM 4024.4, Guidelines guidelines,
n.pl a set of standards, criteria, or specifications to be used or followed in the performance of certain tasks.
 for Requesting Audit or Tax Accrual Workpapers (5/14/81).

(5) See Friedman and Mendelson, note 2.

(6) H. Rep't No. 105-599, 105th Cong., 2d Sess. (1998), p. 88.

(7) Upjohn Co., 449 US 383 (1981) (81-1 USTC [paragraph] 9138).

(8) See note 2 regarding states that provide some form of accountant-client privilege.

(9) Swidler & Berlin, S.Ct., 6/25/98.

(10) Louis Kovel, 296 F2d 918 (2d Cir. 1961) (9 AFTR2d 366, 62-1 USTC [paragraph] 9111).

(11) Monroe Adlman, 2d Cir. 1998 (81 AFTR2d 98-820, 98-1 USTC [paragraph] 50,230).

(12) See McCormick on Evidence (J.W. Strong ed., West Publishing Co., 4th ed., 1992), [subsections]93, pp. 341-8.

(13)Massachusetts Institute of Technology, 1st Cir. 1997 (80 AFTR2d 97-7981, 97-2 USTC [paragraph]50,955).

(14) Note 6, p. 89.

(15) Note 7.

RELATED ARTICLE: EXECUTIVE SUMMARY

* New Sec. 7525 extends the common-law attorney-client privilege of confidentiality to tax advice furnished to a taxpayer-client (or potential taxpayer-client) by any individual authorized under Federal law to practice before the IRS.

* Sec. 7525 does not modify or expand the attorney-client privilege of confidentiality, other than to extend it to CPAs and other Federally authorized tax practioners.

* The new privilege does not apply to criminal tax matters or civil tax matters not before the IRS. Further, certain written tax communications involving the promotion of a corporate tax shelter are not protected.

Editor's note Editor's Note (foaled in 1993 in Kentucky) is an American thoroughbred Stallion racehorse. He was sired by 1992 U.S. Champion 2 YO Colt Forty Niner, who in turn was a son of Champion sire Mr. Prospector and out of the mare, Beware Of The Cat.

Trained by D.
: Mr. Mendelson is a member of the AICPA Tax Division's Responsibilities in Tax Practice Committee. He chairs the AICPA Executive Committee Working Group on Confidentiality in Tax Practice Before the IRS and also serves On the Financial Status Auditing Task Force. Mr. Herskovitz is a member of the AICPA Tax Division's Corporations & Shareholders Taxation Committee. Mr. Einhorn is a member of the AIPCA Tax Division's Tax Practice Management Committee.

For more information about this article, contact Mr. Mendelson at (202) 879-5315.
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No portion of this article can be reproduced without the express written permission from the copyright holder.
Copyright 1998, Gale Group. All rights reserved. Gale Group is a Thomson Corporation Company.

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Author:Einhorn, Alan R.
Publication:The Tax Adviser
Date:Oct 1, 1998
Words:5383
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