Substitute SAVVY.

Advice from a veteran teacher on preparing for-and being-a substitute

Q: I have rarely missed a day of teaching but recently got seriously ill very suddenly. I was unprepared to be absent and it was a nightmare for my kids, the substitute, and me. How can I make sure this never happens again?

A: We all hate to be absent, and when we must be, it is often unforeseen. Prepare for the unexpected by clearly designating a drawer, storage box, or special place on a shelf as "Substitute Resources." Then create a collection of items that will help your substitute successfully navigate the day. You might include, for example:

* name tags

* class list and seating chart

* a complete daily schedule, including lunch, recess, special classes, and individuals' pullout classes

* a chart-sized letter to your class, to be hung up by the sub, saying that you miss them and expect a great report when you return

* a copy of your students' code of conduct or class handbook

* pencils, stickers, or other trinkets the sub can use to reward cooperation

* copies of crossword puzzles, word searches, and other quiet activities

* a book of poems or jokes or a fun story that the sub can read aloud

* partially filled-out forms, such as lunch slips and health room passes

* policies on computer and library use and special student privileges

* the names of a few reliable students and other teachers who can be called on to help out

* directions for dismissal and information about bus riders

* a note to the sub thanking her, wishing her a great day, and saying that you have already paid for her morning coffee or her lunch!

Q: I am a new teacher covering the position of a fourth-grade teacher who is on maternity leave. I am becoming increasingly frustrated by the children's constant refrain: "Mrs. H. used to do it this way!" How can I make this transition go more smoothly?

A: What a tough job you have! Above all, try not to take the children's criticism personally. The teacher you are replacing may have been a real favorite with her students--in which case they might resent anyone trying to fill her shoes.

But do take a good hard look at the children's complaints. Are they in any way valid? Were some of Mrs. H.'s ideas in fact really great? Can you sometimes accommodate the children's wishes? Let students feel like they have a degree of control over their new situation by involving them in some of your decisions.

You can also enlist cooperation by challenging the class to finish certain projects or learn specific material before Mrs. H. returns. This will make her really proud of them and will make your days much easier. If she is amenable, you may even have students correspond with her, sharing the great things they are doing in her absence. Of course, they will have to work with you to accomplish anything to brag to Mrs. H. about! This creates a real win-win situation.

Mary C. Rose, who has 30 years of experience in the classroom, currently teaches fourth grade at Lake Sybelia Elementary School, in Maitland, FL.