Subject: Transition to the On-line Representations and Certifications Application (ORCA).OFFICE OF THE UNDER SECRETARY OF DEFENSE 3000 DEFENSE PENTAGON WASHINGTON, D.C. 20301-3000 DEC 17, 2004 DPAP/EB MEMORANDUM FOR DIRECTORS, DEFENSE AGENCIES DEPUTY ASSISTANT SECRETARY OF THE ARMY (POLICY AND PROCUREMENT), ASA Asa (ā`sə), in the Bible, king of Judah, son and successor of Abijah. He was a good king, zealous in his extirpation of idols. When Baasha of Israel took Ramah (a few miles N of Jerusalem), Asa bought the help of Benhadad of Damascus and (ALT) DEPUTY ASSISTANT SECRETARY OF THE NAVY Assistant Secretary of the Navy (abbrev. "ASN") is the title given to certain senior officials in the U.S. Department of the Navy. They serve as chief assistants to the Secretary of the Navy (SECNAV). (ACQUISITION MANAGEMENT), ASN (1) (Autonomous System Number) A unique identifier of an autonomous system on the Internet. Of the 65 thousand ASNs available, more than 30 thousand have been assigned to ISPs and NSPs. ISPs usually have only one ASN, but NSPs may have more than one. (RDA RDA abbr. recommended daily allowance Recommended Dietary Allowance (RDA) The Recommended Dietary Allowances (RDAs) are quantities of nutrients in the diet that are required to maintain good health in people. ) DEPUTY ASSISTANT SECRETARY OF THE AIR FORCE (CONTRACTING), SAF/AQC DEPUTY DIRECTOR FOR LOGISTICS OPERATIONS (DLA DLA dog leukocyte antigen. ) DIRECTOR, ARMY CONTRACTING AGENCY DIRECTOR, ADMINISTRATION AND MANAGEMENT SUBJECT: Transition to the On-line Representations and Certifications Application (ORCA) This letter is a reminder of the upcoming implementation of the On-line Representations and Certifications Application (ORCA), a project within the Federal Integrated Acquisition Environment (IAE) e-Government initiative. ORCA simplifies our historically paper-based process and enables vendors to submit their representations and certifications on-line to a central location. The upcoming publication of Federal Acquisition Circular (FAC FAC - Functional Array Calculator. An APL-like language, but purely functional and lazy. It allows infinite arrays. ["FAC: A Functional APL Language", H.-C. Tu and A.J. Perlis, IEEE Trans Soft Eng 3(1):36-45 (Jan 1986)]. ) 26 changes the Federal Acquisition Regulation (FAR), effective in January 2005, to require the use of ORCA with few exceptions. The final rule that will be included in FAC 26 is available on the DPAP/EB website <http://www.acq.osd.mil/dpap/ebiz/index.htm> under Policies/Guidelines. [ILLUSTRATION OMITTED] As a result of the FAR changes, vendors will complete and update the on-line provisions in ORCA <www.bpn.gov/orca> on at least a yearly basis. Then, by virtue of a new clause (to be numbered 52.204-XX, entitled "Annual Representations and Certifications") included in solicitations, vendors will attest that at the time of their offer submissions, their records at ORCA are current, accurate, and complete. Notification of these impending im·pend intr.v. im·pend·ed, im·pend·ing, im·pends 1. To be about to occur: Her retirement is impending. 2. FAR changes is being sent to all active registrants in the Central Contractor Registration The Central Contractor Registration (CCR) is the primary supplier database for the U.S. Federal government. The CCR collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies. (CCR) database. The primary impact of the ORCA-related FAR changes on our workforce is the aforementioned requirement to include the new clause in solicitations in lieu of several provisions. Please be aware that while ORCA includes most common provisions, it does not include all of the provisions prescribed in the FAR. Also, as it is a federal-level system, it does not yet include Defense FAR Supplement (DFARS DFARS Defense Federal Acquisition Regulation Supplement DFARS DoD Federal Acquisition Regulation Supplement ) or Component-level provisions. These provisions still need to be included in solicitations when prescribed. Once implemented, ORCA will be considered the authoritative source for vendor-completed representations and certifications for the entire federal government. Since our contracting offices are not required to maintain paper copies of the records that are maintained in ORCA, transition should result in an improved environment that reduces paper submission, collection, and work associated with tracking of these records. Vendors' records are easily searched in ORCA by their DUNS numbers and by dates of submission. The Acquisition Domain assembled a DoD ORCA transition team composed of component policy and contract writing system representatives. This team is working with DoD components to identify and resolve any key issues and requirements associated with the transition, raise awareness of this change, and ensure DoD issues are properly represented at the federal level. The following representatives are members of the transition team should you need additional information specific to your component: * Department of Army -- Lee Kumbar, lkumbar@alexandria-emh1.army.mil * Department of Navy -- Brian Fahey, brian.fahey1@navy.mil * Department of Air Force -- Maj Randy Rivera, randy,rivera@pentagon.af.mil * Defense Logistics Agency Noun 1. Defense Logistics Agency - a logistics combat support agency in the Department of Defense; provides worldwide support for military missions Defense Department, Department of Defense, DoD, United States Department of Defense, Defense - the federal department (DLA) -- LCDR LCDR abbr. lieutenant commander Mike Ryan, john.ryan@dla.mil * Defense Information Systems Agency (DISA) -- Lynne Maue, mauel@scott.disa.mil * Other Defense Agencies -- Lisa Romney, lisa.romney@osd.mil * Standard Procurement Systems (SPS) Joint Program Management Office (JPMO) -- Joyce Allen, joyce.allen@eis.army.mil My action officer regarding this subject is Lisa Romney, 703-614-3883, lisa.romney@osd.mil. Deidre A. Lee Director, Defense Procurement and Acquisition Policy |
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