Subject: Requirement for Electronic Submission of Payment Requests (DFARS 252.232-7003).OFFICE OF THE UNDER SECRETARY OF DEFENSE 3000 DEFENSE PENTAGON WASHINGTON, D.C. 20301-3000 JUN 27 2005 [ILLUSTRATION OMITTED] DPAP/P MEMORANDUM FOR DIRECTORS OF DEFENSE AGENCIES DEPUTY ASSISTANT SECRETARY OF THE ARMY (POLICY AND PROCUREMENT), ASA Asa (ā`sə), in the Bible, king of Judah, son and successor of Abijah. He was a good king, zealous in his extirpation of idols. When Baasha of Israel took Ramah (a few miles N of Jerusalem), Asa bought the help of Benhadad of Damascus and (ALT) DEPUTY ASSISTANT SECRETARY OF THE NAVY Assistant Secretary of the Navy (abbrev. "ASN") is the title given to certain senior officials in the U.S. Department of the Navy. They serve as chief assistants to the Secretary of the Navy (SECNAV). (ACQUISITION MANAGEMENT), ASN (1) (Autonomous System Number) A unique identifier of an autonomous system on the Internet. Of the 65 thousand ASNs available, more than 30 thousand have been assigned to ISPs and NSPs. ISPs usually have only one ASN, but NSPs may have more than one. (RDA RDA abbr. recommended daily allowance Recommended Dietary Allowance (RDA) The Recommended Dietary Allowances (RDAs) are quantities of nutrients in the diet that are required to maintain good health in people. ) DEPUTY ASSISTANT SECRETARY OF THE AIR FORCE (CONTRACTING), SAF/AQC DEPUTY DIRECTOR, LOGISTICS OPERATIONS (DLA DLA dog leukocyte antigen. ) SUBJECT: Requirement for Electronic Submission of Payment Requests (DFARS DFARS Defense Federal Acquisition Regulation Supplement DFARS DoD Federal Acquisition Regulation Supplement 252.232-7003) DFARS 252.232-7003 requires electronic submission of payment requests unless (a) the contractor is unable to submit a payment request in electronic form or (b) DoD is unable to receive a payment request in electronic form. When the contractor is unable to submit or DoD is unable to receive the payment request electronically, the contractor is required to submit the payment request using a method mutually agreed to by the contractor, the Contracting Officer, the contract administration office, and the payment office. For MOCAS MOCAS Mechanization Of Contract Administration Services [Mechanization mechanization Use of machines, either wholly or in part, to replace human or animal labour. Unlike automation, which may not depend at all on a human operator, mechanization requires human participation to provide information or instruction. of Contract Administration Services] contractors, DoD currently has the ability to receive all payment requests electronically. Therefore, as noted in the attached memorandum, beginning August 1, 2005, DFAS will reject any non-electronic invoices submitted by MOCAS contractors unless the contractor has provided documentation/rationale to the contracting officer showing that it is unable to submit payment requests in electronic form. The Administrative Contracting Officer (ACO) shall promptly review any documentation/rationale showing why the contractor is unable to submit payment requests in electronic form. Any contractor documentation/rationale sent to the Procuring Contracting Officer (PCO PCO 1 Patient complains of 2 Polycystic ovaries, see there ) shall be forwarded to the ACO for review. As part of this review, the ACO shall, to the extent necessary, consult with the PCO, the payment office, and the cognizant auditor. When the ACO believes the documentation/rationale is sufficient, the ACO shall notify the contractor in writing and, if practical, coordinate a date by which the contractor will begin submitting invoices in electronic form. If the ACO believes the documentation/rationale is insufficient, the ACO shall notify the contractor in writing that electronic submissions are required, and specify the date after which non-electronic submissions will be rejected. In either case, copies of the written notifications shall be provided to the PCO, the payment office, and the cognizant auditor. If you have any questions regarding this memorandum, please contact Mr. David J. Capitano, Senior Procurement Analyst, at 703-847-7486 or david.capitano@osd.mil. Deidre A. Lee Director, Defense Pocurement and Acquisition Policy Attachment: As stated Editor's note: View the attachment to this memorandum at <http://www.acq.osd.mil/dpap/policy/policyvault/policy_1.htm>. |
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