Subject: Policy for Unique identification (UID) of Tangible Personal Property Legacy Items in Inventory and Operational Use, Including Government Furnished Property (GFP).

THE UNDER SECRETARY OF DEFENSE

3010 DEFENSE PENTAGON

WASHINGTON, DC 20301-3010

DEC 23 2004

MEMORANDUM FOR: SEE DISTRIBUTION

SUBJECT: Policy for Unique identification (UID) of Tangible Personal Property Legacy Items in Inventory and Operational Use, Including Government Furnished Property (GFP)

Effective immediately, this policy update establishes the requirement to apply UID to existing personal property items in inventory and operational use, that is, legacy items. In addition, the policy is formally extended to specifically include items manufactured by organic DoD depots. This policy for legacy personal property items does not impact the mandatory UID DFARS clause to be included in all new solicitations and contracts issued after January 1, 2004, as stated in my UID Policy Memoranda.

UID will be a cornerstone of DoD Business Transformation. Therefore, I request that the Military Departments direct all program and item managers to plan for and implement UID for existing legacy personal property items in inventory and in operational use. UID plans should take an evolutionary approach, as I understand there are physical and resource concerns. ACAT 1D programs must submit UID program plans to the UID Program Office by June 2005. All other programs must submit plans to their respective Milestone Decision Authorities by January 2006. Periodic reviews of the UID program plans will be conducted by the respective Milestone Decision Authorities.

The plans should target Fiscal Year (FY) 2007 as the point by which: (a) all existing serialized assets that meet the criteria for UID have been entered in the UID registry, and (b) UID marking capabilities have been established for all existing items and embedded assets such that marking can commence as applicable equipment items are returned for maintenance. I request that all program and item managers plan to complete UID marking of items and all applicable embedded assets within existing items by December 31, 2010, using the planning guidelines included in the attachment. It is recognized that programs will have different levels of completion by 2010 because fielded items will not be removed from service for the sole purpose of UID marking. In addition, programs or items that will be phased out of inventory by December 31, 2010, should be set apart in the plans for an exemption to the UID requirement.

In the case of DoD organic depot maintenance operations, the DUSD (Logistics and Materiel Readiness) shall develop a UID implementation plan specifically for legacy personal property items; the initial version of the plan will be published by May 31, 2005. The Military Departments should plan on establishing initial depot operating capabilities for these legacy items by July 2005, at those depot facilities currently involved with UID for depot-manufactured items. Full Operating Capability (FOC) at all organic depots will be put in place not later than FY 2007. Prior to December 2005, DUSD (Logistics and Materiel Readiness) will publish an FOC UID Concept of Operations for DoD maintenance.

Effective January 1, 2006, all Government Furnished Property (GFP) must meet the UID policy requirements. To achieve this goal, I have asked the Director, Defense Procurement and Acquisition Policy, to implement the UID policy requirements in regulations and guidance, as appropriate. I have also directed the DoD UID Program Management Office to accomplish the tasks specified in the attachment. Information on other specific UID implementation issues is detailed in the attachment.

The Director, Defense Contract Management Agency (DCMA) has the authority to grant short-term extensions on UID implementation if such extensions are consistent with the implementation schedules of the negotiated corporate or facility strategies. I have also asked DCMA to issue a quality assurance plan for UID with the technical information and references for UID marking compliance. The quality assurance plan is expected to be released in January 2005.

I am pleased that since the forecast of the UID policy for legacy items was announced, the Military Departments have developed and submitted five model program plans: FA-18 Hornet/Super Hornet, CH-47 Chinook, C-17 Globemaster III, UH-60 Blackhawk, and AH-64 Apache. Industry experience with UID continues to demonstrate the savings that may be achieved once infrastructure and process investments occur. Use of this data key will continue to enhance potential knowledge-enabled logistics. I will be conducting roundtable discussions with the Army, Navy, Air Force, and Defense Logistics Agency leadership on the overall progress and challenges in modernizing the infrastructure, reengineering business processes, and revising Automated Information Systems (AIS) to implement UID.

The Director of DCMA, together with our industry partners, is leading the development of strategies using Single Process Initiatives (SPI) and block changes to expedite UID implementation. I am especially pleased with the initial response we received from Rockwell Collins International. Development of SPIs and block changes will continue as a vital part of this overall transformation.

Current UID information and the latest version of the DoD Guide to Uniquely Identifying Items are available at <http://www.acq.osd.mil/dpap/UID/> Policy questions or comments may be addressed to Mr. Robert Leibrandt by telephone at [phone] or by e-mail at [e-mail].

Attachment

As stated

Editor's note: View the distribution and attachment to this memorandum at <http://www.acq.osd.mil/dpap/UID/index.htm>.

Michael W. Wynne

Acting