Subject: Interim Policy Memo on Expectation Management in Acquisition (Policy Memo 03A-006, 29 April 2003).DEPARTMENT OF THE AIR FORCE The executive part of the Department of the Air Force at the seat of government and all field headquarters, forces, Reserve Components, installations, activities, and functions under the control or supervision of the Secretary of the Air Force. Also called DAF. See also Military Department.
WASHINGTON, D.C. 20330-1060
FEB 24, 2004
OFFICE OF THE ASSISTANT SECRETARY
MEMORANDUM FOR SEE DISTRIBUTION
FROM: SAF/AQ SAF/AQ Secretary of the Air Force for Acquisition
1060 AF Pentagon
Washington DC 20330-1060
SUBJECT: Interim Policy Memo on Expectation Management in Acquisition (Policy Memo 03A-006, 29 April 2003)
Last April I issued a memo outlining the need for expectation management in acquisition programs and directed a joint team develop a policy for documenting it in the Program Management Directive. In November HOI HOI Heart of Illinois
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HOI Handbook of Overhaul Instructions 63-1, Headquarters Air Force Guidance for Preparing Program Management Directives (PMD (Polarization Mode Dispersion) The type of dispersion that occurs in singlemode fiber due to a lack of perfect symmetry in the fiber and from external pressures on the cable. Light travels over singlemode fiber in two polarization states. ), was released and provides the procedure for attaching the Expectation Management Agreement (EMA (1) (Enterprise Management Architecture) An earlier strategic plan from Digital for integrating network, system and application management. It provided the operating environment for managing a multi-vendor network. ) to the PMD. This memo will provide guidance for preparing the EMA until AFI AFI American Film Institute
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AFI Agencia Federal de Investigación 63-101, Operation of the Capabilities Based Acquisition System, is revised.
Providing the operator the capabilities needed when they are required, at the most affordable cost, is the cornerstone to building credibility. Expectation management, through effective two-way communication, can provide real-time updates and supports building credibility between the acquirer and the operator. Once mutually agreed-to realistic expectations are set, changes that impact those expectations, no matter what their source, must be identified and communicated to leadership. These changes, with General Officer/Senior Executive Service (SES) civilian concurrence CONCURRENCE, French law. The equality of rights, or privilege which several persons-have over the same thing; as, for example, the right which two judgment creditors, Whose judgments were rendered at the same time, have to be paid out of the proceeds of real estate bound by them. Dict. de Jur. h.t. , will drive a new agreement on expectations. Program Managers are responsible for ensuring their programs have a process for continuously managing the program cost, schedule, and performance and addressing the expectations of the operator. The Program Manager will be responsible for documenting the process and communicating the EMA roles and responsibilities to everyone involved. This process will encompass, at a minimum, an annual review between the acquisition program office and operator to assess how well the program meets their expectations. The review should address (but is not limited to) the following:
* Status of program execution against the Acquisition Program Baseline Acquisition Program Baseline (APB) is a term used by the United States Department of Defense to refer to a program threshold and objective values for the minimum number of cost, schedule, and performance attributes that describe the program over its life cycle. (APB APB
See Accounting Principles Board (APB). )
* Status of program execution against all requirements identified in the Capabilities Document
* Other programmatic expectations identified and agreed to as significant but not found in approved program approved program Grad education An education program which is approved by a overseeing body–eg, a licensing or professional board or governmental agency documentation
* Status of cost expectations vs. existing program cost estimates
* Status of funding expectations for successful program execution
* Any mutually agreed-to changes in expectations relating to cost, schedule, and performance
* Any expectation concerns or areas of disagreement by the acquisition program office or the operator (if none, so state)
The output of the review will be an Expectation Management Agreement that documents those agreements relating to cost, schedule, performance, and funding that are not reflected in other program documentation such as the APB. The EMA does not supersede To obliterate, replace, make void, or useless.
Supersede means to take the place of, as by reason of superior worth or right. A recently enacted statute that repeals an older law is said to supersede the prior legislation. a validated requirements document or other required program documentation and does not replace the need or process for updating those documents. Any format may be used to document the agreements (e.g., meeting minutes, briefing slides, formal memo, etc.). However, General Officers or civilian equivalents representing the acquisition and operator community will sign this agreement. Signature authority may not be delegated below a General Officer or Senior Executive Service civilian. The Program Manager will work with their PEO and operator to determine who will co-sign the Expectation Management Agreements. USAF/XOR will be notified by the operator representative of any agreements that will result in, or have the potential to cause the program to result in below threshold performance on non key performance parameters. The most recent signed Expectation Management Agreement will be included as an attachment to the PMD, or appropriate appendix, at least annually and whenever there are significant changes.
If you have any further questions, please contact SAF/AQXA, Policy Branch at (703) 588-7100.
Editor's note: To view the distribution of this memorandum, go to the U.S. Air Force Acquisition Center of Excellence (ACE) Web site at http://www.safaq.hq.af.mil/ACE/.
MARVIN MARVIN - U Dortmund, 1984. Applicative language based on Modula-2, enhanced by signatures (grammars) terms (trees) and attribute couplings (functions on trees). Used for specification of language translators. R. SAMBUR
Assistant Secretary of the Air Force