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Stellent Launches Universal Records Management.


A city of eastern Minnesota, a residential suburb of Minneapolis. Population: 57,300.
, Minn. -- New enterprise records and retention management application is first to enable organizations to apply records and retention policies, and legal discovery and holds, to all relevant content in the enterprise

Stellent, Inc. (Nasdaq:STEL STEL Short Term Exposure Limit
STEL Stellent, Inc. (stock abbreviation, AMEX)
STEL Short Time Exposure Limit
STEL Standard Telecommunications
), a global provider of content management solutions, announced today the launch of Stellent(R) Universal Records Management(TM), a new application built on a distributed architecture that enables companies to apply records and retention policies in a consistent, legally defensible de·fen·si·ble  
Capable of being defended, protected, or justified: defensible arguments.

 way across the enterprise.

Stellent Universal Records Management allows organizations to define, manage and execute records and retention management policies for all enterprise content from a single application. The system is a complete, Department of Defense (DoD) 5015.2- and 4-compliant records management application that performs both electronic and physical records management. In addition to managing the records customers choose to store in its built-in repository, Stellent Universal Records Management uses an agent architecture to enforce records management and retention policies and schedules in applications and repositories throughout an organization. This "in-place" functionality enables companies to leave content in its native location rather than moving it to a central repository for records and retention management; apply rules directly to content where it resides; and manage the disposition of all content, not merely the content explicitly declared as records. Agents also send information back to the Stellent server, enabling it to maintain an up-to-date catalog of all critical enterprise content. This server also facilitates legal discovery activities and applies litigation holds to relevant content.

"Stellent Universal Records Management is the first product that empowers organizations to apply records and retention policies, as well as legal discovery and holds, to all relevant content across the enterprise," said Dan Ryan Dan Ryan may refer to:
  • Dan Ryan, Sr. (died 1923), an American politician
  • Dan Ryan, Jr. (1894-1961), an American politician
  • Dan Ryan Expressway, a Chicago road named after Dan Ryan, Jr.
, chief operating officer Chief Operating Officer (COO)

The officer of a firm responsible for day-to-day management, usually the president or an executive vice-president.
 for Stellent. "These capabilities allow companies to apply policies and holds to more content, more consistently, with minimal administrative effort and disruption for end users. With the exponential growth Extremely fast growth. On a chart, the line curves up rather than being straight. Contrast with linear.  of digital content, the advent of email as a primary communications tool, and the rise in documentation-intense compliance mandates, this capability continues to grow in importance."

According to according to
1. As stated or indicated by; on the authority of: according to historians.

2. In keeping with: according to instructions.

 Gartner, Inc.,(1) "When considering records management vendors, look beyond basic records management functionality. Integration with ECM (1) (Enterprise Change Management) See version control and configuration management.

(2) (Error Correcting Mode) A Group 3 fax capability that can test for errors within a row of pixels and request retransmission.
, e-mail archiving Retaining e-mail messages for historical purposes or to be in compliance with many industry regulations. The file structure of e-mail is different than other data formats, and message archiving software is specialized for e-mail retention and searching. , compliance and discovery solutions is essential. Also consider the ability to federate fed·er·ate  
v. fed·er·at·ed, fed·er·at·ing, fed·er·ates
To cause to join into a league, federal union, or similar association.

To become united into a federal union.
 records management across multiple content repositories, as well as whether you need to adopt a 'manage in place' or 'centralized' approach to records management."

"Content is increasingly located in numerous disparate information technology (IT) systems across an organization," said Sue Feldman, research vice president for IDC. "Companies must find a way to align all of these applications and repositories in order to optimize records and retention management and e-discovery processes. In-place management of files is a viable option that has minimal impact on applications and end users. Content simply stays in its native environment unless a policy requires it to be moved to a specific records management repository."

Enabling Third-Party Applications with Records and Retention Management

Through its agent architecture, Stellent Universal Records Management can apply records and retention schedules and litigation holds to content located in nearly any repository or application. Its agent application programming interfaces (APIs) are open and published. Stellent's own repositories -- including Stellent Content Server and Stellent Imaging and Business Process Management -- will be the first to present themselves to the Universal Records Management server using agents.

The company also is partnering with leading solution providers to develop agents that apply records and retention management policies and litigation holds to content residing within their applications. The individual applications will continue to perform their functions but will do so in ways consistent with enterprise policies. The first such agents Stellent will release are for Symantec Enterprise Vault Symantec Enterprise Vault (EV) is a product of Symantec Corporation and is one of the most widely-installed email archiving solutions[1][2]. Enterprise Vault software provides an archiving framework to enable the discovery of content held within email, file  and Microsoft SharePoint Server, as well as Windows, Unix and Linux file servers. These agents will cover the majority of relevant content in most organizations. In addition, customers and partners can leverage the open, modular nature of the system to build agents for their own commercial or custom applications.

"Integrating Enterprise Vault with Stellent Universal Records Management means emails and other content sent to the Enterprise Vault archive are automatically classified as records and managed in accordance with corporate policy without having to remove them from the archive," said Nick Mehta, senior director, product management, Symantec Corp. "This allows organizations to leverage the scalable storage of the archive in a consistent fashion while controlling the business records stored there or in other systems."

"Organizations continue to roll out SharePoint Products and Technologies at a staggering pace. With over 70 million licenses sold, SharePoint Portal Server (1) A network server that deploys portal services to a public Web site or internal intranet. See portal.

(2) An application that is used to develop, deliver and maintain a Web portal.
 is one of the fastest growing server products in Microsoft's history," said Seth Patton, group product manager, Microsoft SharePoint Products and Technologies. "Thanks to the investments we're making in enterprise content management capabilities in Microsoft Office Microsoft's primary desktop applications for Windows and Mac. Depending on the package, it includes some combination of Word, Excel, PowerPoint, Access and Outlook along with various Internet and other utilities.  SharePoint Server 2007 and Stellent's ability to centrally manage records schedules and retention policies, organizations will have a single platform for all of their records and retention management needs."

Centralizing cen·tral·ize  
v. cen·tral·ized, cen·tral·iz·ing, cen·tral·iz·es
1. To draw into or toward a center; consolidate.

 and Streamlining both Records Management and Retention Management

Stellent Universal Records Management gives organizations the ability to centrally create records and retention policies and apply them to all content throughout an enterprise. Records managers can determine whether records should remain in place or be transferred to the Universal Records Management repository. The Stellent system automates many of the tasks records managers used to perform manually while providing more consistency and control over records management processes.

Furthermore, the Stellent solution not only centralizes retention management policies, it also provides management capabilities well beyond those typically available in individual applications and storage systems. Rather than basing retention rules on simply file size or aging, business rules based Using "if-this, do that" rules to perform actions. Rules-based products implies flexibility in the software, enabling tasks and data to be easily changed by replacing one or more rules.  on multiple criteria drive retention schedules. These criteria can include combinations of document state, usage statistics, security, publishing rules and any other metadata known about the content.

"It is critical for our organization to have an enterprise-wide retention and disposition solution for records and non-records in order to comply with our records management policy, as well as decrease costs and mitigate our litigation An action brought in court to enforce a particular right. The act or process of bringing a lawsuit in and of itself; a judicial contest; any dispute.

When a person begins a civil lawsuit, the person enters into a process called litigation.
 risks," said Janet Harris-Campbell, director of information technology services and chief information officer for the City of Ottawa
For the defunct electoral district, please see Ottawa (City of).

The City of Ottawa (French: Ville d'Ottawa) is the corporate entity of municipal government in Ottawa, Ontario, Canada.
. "Stellent offers retention management for both types of content. By utilizing its content management-rich records management capabilities, we are able to streamline our entire processes for retaining the information we need, holding or preserving required files, and identifying and destroying information that is no longer necessary."

Mitigating Legal Risks and Facilitating Compliance

For legal and compliance personnel, Stellent Universal Records Management provides a searchable catalog of all important content within an organization plus the means to place a hold on relevant content and, if necessary, move or copy it into the central repository. In a proactive manner, the Stellent solution optimizes the environment by cataloging the content and reducing the amount to be managed and searched. Additionally, all actions are logged and available for audits and reports.

"Given the current risk management and regulatory landscape, implementing an effective document retention and records management practice is becoming more critical to building and maintaining a strong corporate governance Corporate Governance

The relationship between all the stakeholders in a company. This includes the shareholders, directors, and management of a company, as defined by the corporate charter, bylaws, formal policy, and rule of law.
 and compliance program," said Frank Wu, managing director in the business risk consulting practice of Protiviti Inc. "There is a growing demand for combining key business processes with the right enabling technologies to support and balance the legal, business and IT needs of an organization."

According to Forrester Research Forrester Research is an independent technology and market research company that provides its clients with advice about technology's impact on business and consumers. Corporate facts
  • Founded: 1983 by George F.
,(2) "increasing litigation and high costs will force enterprises to think more proactively about how to collect, review, format, and produce content in response to a discovery request. ... An enterprise eDiscovery platform gives enterprises a holistic view of all content discovered and managed across all litigation and regulatory requests, and helps to eliminate the pain of reactive eDiscovery by giving organizations a tool to be more proactive. A broad view of content ensures that each content item is handled consistently across discovery requests."

Reducing IT Costs and Decreasing Content Clutter

Two of the biggest challenges facing IT departments today are accommodating content storage growth and ensuring applications and search functions operate effectively in the face of rapidly increasing content. Stellent Universal Records Management can help IT staffs address these issues by instituting content retention schedules and policies -- often developed by specific departments and business units -- that systematically facilitate the disposition of outdated or underutilized content. By eliminating unnecessary information, organizations can reduce content storage costs and increase the performance of search functions and business applications.


The Stellent Universal Records Management base application is priced at $100,000 USD USD

In currencies, this is the abbreviation for the U.S. Dollar.

The currency market, also known as the Foreign Exchange market, is the largest financial market in the world, with a daily average volume of over US $1 trillion.
. Agents for in-place management range from $10,000 to $50,000.

Informational E-Seminars

To learn more about Stellent Universal Records Management, register for an e-seminar at

About Stellent, Inc.

Stellent, Inc. ( is a global provider of content management software solutions that drive rapid success for customers by enabling fast implementations and generating quick, broad user adoption. With Stellent Universal Content Management, customers can easily deploy multiple line-of-business applications -- such as public Web sites, secure intranets and extranets, compliance processes, and marketing brand management -- and also scale the technology to support multi-site management and enterprise-wide content management needs.

More than 4,500 customers worldwide -- including Procter & Gamble, Merrill Lynch Merrill Lynch & Co., Inc. (NYSE: MER TYO: 8675 ), through its subsidiaries and affiliates, provides capital markets services, investment banking and advisory services, wealth management, asset management, insurance, banking and related products and services on a global basis. , Los Angeles Los Angeles (lôs ăn`jələs, lŏs, ăn`jəlēz'), city (1990 pop. 3,485,398), seat of Los Angeles co., S Calif.; inc. 1850.  County, The Home Depot The Home Depot (NYSE: HD) is an American retailer of home improvement and construction products and services.

Headquartered in Vinings, just outside Atlanta in unincorporated Cobb County, Georgia, Home Depot employs more than 355,000 people and operates 2,164 big-box
, British Red Cross, ING, Vodafone, Georgia Pacific, Bayer Corp., Coca-Cola FEMSA Coca-Cola FEMSA is the anchor bottler of Coca-Cola and its related soft drink products in much of Latin America. The company is an important part of the Coca-Cola System. Specifically, Coca-Cola FEMSA distributes about 10% of the worldwide production of Coca-Cola products.  and Genzyme Corp. -- have selected Stellent solutions to power their content-centric business applications. Stellent is headquartered in Eden Prairie, Minn. and maintains offices throughout the United States United States, officially United States of America, republic (2005 est. pop. 295,734,000), 3,539,227 sq mi (9,166,598 sq km), North America. The United States is the world's third largest country in population and the fourth largest country in area. , Europe and Asia-Pacific.

Any forward-looking statements forward-looking statement

A projected financial statement based on management expectations. A forward-looking statement involves risks with regard to the accuracy of assumptions underlying the projections.
 in this release are made pursuant to the safe harbor Safe Harbor

1. A legal provision to reduce or eliminate liability as long as good faith is demonstrated.

2. A form of shark repellent implemented by a target company acquiring a business that is so poorly regulated that the target itself is less attractive.
 provisions of the Private Securities Litigation Reform Act The Private Securities Litigation Reform Act of 1995 (PSLRA) implemented several significant substantive changes affecting certain cases brought under the federal securities laws, including changes related to pleading, discovery, liability, class representation and awards fees and  of 1995. Investors are cautioned that all forward-looking statements involve risk and uncertainties including, without limitation, risks of intellectual property litigation, risks in technology development and commercialization, risks in product development and market acceptance of and demand for the Company's products, risks of downturns in economic conditions generally and in the enterprise content management and unstructured information management markets specifically, risks associated with competition and competitive pricing pressures, risks associated with foreign sales and higher customer concentration and other risks detailed in the Company's filings with the Securities and Exchange Commission.

Stellent and the Stellent logo are registered trademarks or trademarks of Stellent, Inc. in the USA and other countries. Outside In and Quick View Plus are registered trademarks of Stellent Chicago, Inc. in the USA and other countries. All other trade names are the property of their respective owner.

(1) "MarketScope for Records Management, 2005," Ken Chin et al, Gartner, Inc., December 15, 2005.

(2) "eDiscovery Bursts onto the Scene," Forrester Research, Inc., March 1, 2006.
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Publication:Business Wire
Geographic Code:1USA
Date:Mar 28, 2006
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