Simplified HR records management: records of employment have to be properly maintained. Human Resources and Skills Development Canada is now making the process easier.
Each year, Canadian payroll practitioners complete approximately eight million records of employment (ROE). Every time an employee has an interruption of earnings, the employer must complete one of these forms. Some employers must process hundreds of these forms at a time. In addition, the forms can be complex, resulting in numerous enquiries from Human Resources The fancy word for "people." The human resources department within an organization, years ago known as the "personnel department," manages the administrative aspects of the employees. and Skills Development Canada (HRSDC HRSDC Human Resources and Social Development Canada
HRSDC Human Resources and Skill Development Canada ) staff.
To address this issue, and as part of the Federal Government's commitment to modernize mod·ern·ize
v. mo·dern·ized, mo·dern·iz·ing, mo·dern·iz·es
To make modern in appearance, style, or character; update.
To accept or adopt modern ways, ideas, or style. service to Canadians and improve federal services through on-line services, HRSDC developed ROE Web and gradually started implementing it nationally in September 2003. ROE Web enables employers, or accountants who complete the forms on their client's behalf, to create and print ROEs using Internet technology. They can also submit them electronically to HRSDC.
ROE Web offers two means of completing ROEs on-line. The Bulk Transfer option is the easiest to use because it allows payroll staff to complete hundreds of ROEs in minutes without having to perform the calculations and other tasks normally associated with filling out the form.
With ROE Web, more than 500 ROEs can be sent at one time at literally the click of a mouse. Bulk Transfer works as a payroll data extract system. It pulls the information required to complete an ROE from a company's payroll system and slots it electronically directly into the fields of an on-line version of the form, creating a bulk file. The system performs all the necessary calculations automatically, thereby reducing the chance that transcription errors A transcription error is a specific type of data entry error that is commonly made by human operators or by optical character recognition programs (OCR). Human transcription errors are commonly the result of typographical mistakes, putting fingers in the wrong place during touch would be made. Once all the ROEs in the bulk file are submitted, the system reviews them and informs the staff member within 45 minutes of any errors.
The systems changes required to make this possible are not extensive and can be effectively completed using specifications supplied by HRSDC.
The ROE Web Online Data Entry option allows employers to complete ROE forms on the Web in the same manner as the paper form, and transmit them electronically to HRSDC for validation.
Faster completion is not the only advantage to ROE Web. HRSDC retains the information on its secure servers, where it is available for future reference. ROE Web automatically distributes the information as required within HRSDC, eliminating the need to mail a paper copy to the institution's data processing data processing or information processing, operations (e.g., handling, merging, sorting, and computing) performed upon data in accordance with strictly defined procedures, such as recording and summarizing the financial transactions of a office and reducing costs to employers. All that has to be printed are copies for the departing employee and the client's file.
Security is an essential element of ROE Web's success. One of the most interesting security features is the Secure Channel component. With Secure Channel, users register with their nearest Human Resources Centre Canada (HRCC HRCC Human Rights Consultative Committee (Malawi)
HRCC Hamilton Regional Cancer Centre (Canada)
HRCC Horsham Rural City Council (Australia)
HRCC Human Resources Centre of Canada ). When registering, the accountant has to show a letter of authorization indicating that he or she has the right to act on behalf of the firm, as well as two pieces of identification, one of which must contain a photo. He also completes a registration form, signs a legal agreement, and has those clients wishing to use ROE Web sign an Annex an·nex
tr.v. an·nexed, an·nex·ing, an·nex·es
1. To append or attach, especially to a larger or more significant thing.
2. giving the accountant authority to use ROE Web on their behalf. Once this documentation is forwarded to HRSDC, along with all the Canada Revenue Agency The Canada Revenue Agency (CRA) administers:
When ready, the accountant begins a straightforward online registration process by obtaining a Government of Canada The Government of Canada is the federal government of Canada. The powers and structure of the federal government are set out in the Constitution of Canada.
In modern Canadian use, the term "government" (or "federal government") refers broadly to the cabinet of the day and ePass, then entering the activation code to access the system. The representative can then provide all the employees who will use ROE Web with their own activation codes so that they, too, can register. These employees then obtain their own Government of Canada ePasses to access ROE Web.
ROE Web recently won a Gold Medal gold medal
traditional first prize. [Western Cult: Misc.]
See : Prize at the national GTEC GTEC Georgia Tech Emory Center
GTEC Technology in Government Week (Canada)
GTEC Governor's Technical Excellence Committee Week Conference in Ottawa in the category of Federal Awards, Innovative Service Delivery to Citizens & Businesses. GTEC WEEK showcases leading edge expertise and technology solutions that are driving government online solutions across Canada Across Canada was an afternoon program that formerly aired on The Weather Network. The segment ran from early 1999 until mid 2002. The show ran from 3:00PM ET until 7:00 PM ET. , and around the world.
To get more information on ROE Web, you can visit the HRSDC web site at: http://www.hrsdc.gc.ca/en/ei/employers/roe_web.shtml.
Norm king is project officer, ROE Web, for Human Resources and Skills Development Canada.