Shortcuts.* Excel quick formats: General--Ctrl+Shift+~(tilde A symbol used in Windows, starting with Windows 95, that maintains a short version of a long file or directory name for compatibility with Windows 3.1 and DOS. For example, the short version of a file named "Letter to Joe" would be LETTER~1. Then "Letter to Pat" becomes LETTER~2. ); Currency--Ctrl+Shift+$; Percentage--Ctrl+ Shift+%; Date (d, m, y)--Ctrl+Shift+#. * Print Preview A software function that displays on screen the way a document will print on paper. Print preview eliminates wasting paper as corrections are made before the document is printed. In addition, network printers are not always close by and easily accessible. : Press Ctrl+Alt+I or Ctrl+F2 to toggle To alternate back and forth between two states. toggle - To change a bit from whatever state it is in to the other state; to change from 1 to 0 or from 0 to 1. This comes from "toggle switches", such as standard light switches, though the word "toggle" actually refers to between print view and regular view. Key to Instructions To help readers follow the instructions in this article, we use two different typefaces: * Boldface type is used to identify the names of icons, agendas and URLs. * Sans serif Short horizontal lines added to the tops and bottoms of traditional typefaces, such as Times Roman. Contrast with sans-serif.  type shows commands and instructions users should type into the computer and the names of files. STANLEY ZAROWIN, a former JofA senior editor, now is a contributing editor A contributing editor is a magazine job title that varies in responsibilities. Most often, a contributing editor is a freelancer who has proven ability and readership draw. to the magazine. His e-mail address See Internet address. e-mail address - electronic mail address is zarowin@mindspring.com. Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to contributing editor Stanley Zarowin via e-mail at zarowin@mindspring.com or regular mail at the Journal of Accountancy, 201 Plaza Three, Harborside Financial Center, Jersey City, NJ 07311-3881. Because of the volume of mail, we regret we cannot individually answer submitted questions. However, if a reader's question has broad interest, we will answer it in a Technology Q&A column. On occasion you may find you cannot implement a function I describe in this column. More often than not it's because not all functions work in every operating system or application. I try to test everything in the 2000 and XP editions of Windows and Office. It's virtually impossible to test them in all editions and it's equally difficult to find out which editions are incompatible with a function. I apologize for the inconvenience. |
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