Proposed 2002 conference rules.

RULES ON ATTENDEES OF THE ADAA ANNUAL CONFERENCE:

1. No individual shall take part in the proceedings of the Annual Conference (except in preliminary caucuses) until the individual has registered and secured an official Conference badge. Badges must be visible at all business and educational functions.

2. No person, group, or company may sell merchandise or materials unless duly registered as an exhibitor.

REGISTRATION

1. Individuals attending business and educational sessions must register prior to admittance.

2. In addition, the Board of Trustees and all delegates and alternates must receive the Official Credentials Card at the registration desk in order to receive official ribbons and voting cards for balloting and to attend House of Delegates sessions.

RULES ON CREDENTIALS SUB-COMMITTEE

1. The Credentials Sub-Committee shall report at the beginning of each meeting of the House of Delegates the number of credentialed delegates, alternates, and voting members of the Board of Trustees who are registered and shall make a supplementary report at each House of Delegates business session.

RULES ON HOUSE OF DELEGATES MEETING

1. The House of Delegates of the American Dental Assistants Association shall consist of (1) credentialed delegates elected by the state associations or the membership of geographical areas with no state associations or (in their place) credentialed alternates; and (2) the credentialed voting members of the Board of Trustees.

2. Trustees shall be seated together with their credentialed delegates in a reserved area. Pages are authorized to escort other individuals from this area. Officers shall be seated at the dais.

3. One student delegate (without voting privilege) from each state may be seated on the floor with their respective state delegation.

4. All motions and amendments made from the floor shall be presented in writing on an official form to the presiding officer.

5. Debate on any question shall be limited to two (2) minutes for each speaker. The timekeeper shall indicate to each speaker a thirty (30) second warning before expiration of time allowed. No speaker shall speak more than once on the same question until all have spoken.

6. The right to speak may be granted to any individual who is not a member of the House of Delegates by the Chair or by a majority vote of the House of Delegates.

7. Materials pertaining to elections shall be limited to credentials and position statements.

8. One official stenographic or tape recording of the proceedings of the House of Delegates shall be made by the ADAA for the purpose of facilitating preparation of the minutes of the House of Delegates. No other stenographic or tape recording of the proceedings of the House of Delegates shall be permitted. Minutes of the House of Delegates are the official and exclusive record of the proceedings. Minutes shall be available to ADAA members upon written request and payment of a service fee.

9. All electronic devices (i.e., cell phones, pagers, etc.) shall be silenced during all ADAA House of Delegates proceedings except for ADAA staff.

10. Roberts Rules of Order/Newly Revised (Current Edition) shall be the parliamentary authority.

11. These Conference Rules shall remain in effect until the next meeting of the House of Delegates, whether this be at the next Annual Conference or at a special meeting of the House of Delegates.

RULES ON DELEGATES

1. Credentialed alternates may take the place of credentialed delegates during any business meetings, provided such changes are recorded by the Chairman of the Credentials SubCommittee. Such changes must be verified by the District Trustee or the State President.

2. Delegates wishing the floor shall approach a microphone, wait to be recognized, address the Chair, state their names and the names of their state association and/or district, and whether speaking in favor of or in opposition to the question.

RULES ON RESOLUTIONS SUB-COMMITTEE

1. A resolution offered by an individual member shall be in writing. It must be signed by the individuals who made and seconded the motion. Each individual shall be a voting member of the House of Delegates, and the motion shall be submitted directly to the Resolutions Sub-Committee.

2. All resolutions except those proposed by the Board of Trustees or by committees, and all recommendations made in the reports of officers or committees of the House of Delegates that are not in the form of a resolution, shall be referred without debate to the Resolutions Sub-Committee. Resolutions proposed by the Board of Trustees or by other committees shall be presented by the Board or proposing committee directly to the House of Delegates.

3. The Resolutions Sub-Committee shall submit all resolutions in proper form to the House of Delegates with the sub-committee's recommendations. All resolutions referred to the subcommittee will be prepared and submitted to the House of Delegates.

RULES ON NOMINATIONS AND ELECTIONS

1. Individuals who have not been nominated prior to February 1 of the election year may be nominated from the floor of the House of Delegates by a voting member. Candidates nominated from the floor must make written qualifications available to all delegates voting for this position. The voting member must inform the House of Delegates of the candidates' qualifications and shall submit these qualifications to the Secretary. All candidates shall make an oral statement to the Delegates and may distribute only informational materials to the House of Delegates. Campaign material is not allowed for distribution to the House of Delegates.

2. In accordance with the ADAA Bylaws, election of officers shall be by a majority vote of the House of Delegates. According to Roberts Rules, a majority vote is more than half of the members present and voting (excluding blanks and abstentions).

3. No candidate for office shall serve as a teller.