Planning strategies to avoid intermediate sanctions.EXECUTIVE SUMMARY * Disqualified dis·qual·i·fy tr.v. dis·qual·i·fied, dis·qual·i·fy·ing, dis·qual·i·fies 1. a. To render unqualified or unfit. b. To declare unqualified or ineligible. 2. persons, such as officers, directors and trustees who exercise substantial influence over an exempt organization, are subject to a substantial excise tax Excise Tax 1. An indirect tax charged on the sale of a particular good. 2. A penalty tax applied to ineligible transactions in retirement accounts. This penalty is assessed by and paid to the IRS. Notes: 1. when they receive an excess benefit from it. * Excess benefit transactions include unreasonable compensation, asset purchases for more than FMV FMV - full-motion video and other private inurement in·ure also en·ure tr.v. in·ured, in·ur·ing, in·ures To habituate to something undesirable, especially by prolonged subjection; accustom: transactions. * Tax advisers can help exempt organizations avoid excess benefit sanctions by reviewing compensatory arrangements and financial transactions with disqualified persons. Tax advisers can help tax-exempt clients minimize the risk of triggering 5ec. 4958 sanctions on excess benefit transactions. This article identifies these transactions, explains the potential excise tax liability and discusses strategies for avoiding or reducing sanctions. A substantial excise tax can be imposed under Sec. 4958 when officers, directors, trustees and other persons exercising influence over a tax-exempt entity receive an excess benefit from the organization. Detailed guidance on the grounds and liability for such sanctions is provided in regulations. (1) This article reviews the current rules on excess benefit transactions, the potential excise tax liability arising from these transactions and strategies for minimizing the risks of sanctions. Background Prior to the Taxpayer Bill of Rights A federal or state law that gives taxpayers procedural and substantive protection when dealing with a revenue department concerning a tax collection dispute. Perceived abuses by the federal Internal Revenue Service (IRS) during tax audits led to the enactment of the 2 (TBOR TBOR Taxpayer Bill Of Rights TBOR The Book of Random (website) TBOR Tennessee Board of Regents 2), revocation The recall of some power or authority that has been granted. Revocation by the act of a party is intentional and voluntary, such as when a person cancels a Power of Attorney that he has given or a will that he has written. of exempt status was the only tool the IRS An abbreviation for the Internal Revenue Service, a federal agency charged with the responsibility of administering and enforcing internal revenue laws. had to punish Sec. 501(c)(3) or (4) tax-exempt organizations that paid disqualified persons unreasonable compensation, or more than fair market value (FMV) for an economic benefit. When the IRS identified such situations--known as private inurement--it was faced with two extreme choices: (1) chastise chas·tise tr.v. chas·tised, chas·tis·ing, chas·tis·es 1. To punish, as by beating. See Synonyms at punish. 2. To criticize severely; rebuke. 3. Archaic To purify. the organization and ignore the indiscretion in·dis·cre·tion n. 1. Lack of discretion; injudiciousness. 2. An indiscreet act or remark. indiscretion Noun 1. the lack of discretion 2. or (2) rescind To declare a contract void—of no legal force or binding effect—from its inception and thereby restore the parties to the positions they would have occupied had no contract ever been made. rescind v. the nonprofit's exempt status. (2) Thus, chief executive officers (CEOs), chief financial officers (CFOs), managers or board members who received such excess benefits potentially jeopardized the organization's exempt status. Recognizing the potential inequity of punishing an entire organization for the transgressions of one or just a few persons, Congress struck a compromise in the TBOR2 by creating an excise tax in Sec. 4958 that could be imposed on offending of·fend v. of·fend·ed, of·fend·ing, of·fends v.tr. 1. To cause displeasure, anger, resentment, or wounded feelings in. 2. persons of influence in nonprofit organizations Nonprofit Organization An association that is given tax-free status. Donations to a non-profit organization are often tax deductible as well. Notes: Examples of non-profit organizations are charities, hospitals and schools. . It also reduced the threat of excess benefit transactions triggering revocation of the organization's exempt status, unless such benefits are carelessly blatant. This legislation is often referred to as "intermediate sanctions Intermediate sanctions is a term used in regulations enacted by the United States Internal Revenue Service that is applied to non-profit organizations who engage in transactions that inure to the benefit of a disqualified person within the organization. ," because the sanctions are a choice between inaction in·ac·tion n. Lack or absence of action. inaction Noun lack of action; inertia Noun 1. by the IRS and revocation of exempt status. It has considerable relevance for exempt entities concerned with proper governance, as well as for tax professionals with exempt clients. (3) Intermediate Sanctions--Overview Sec. 4958 and Regs. Sec. 53.4958 are the primary authority on intermediate sanctions. Guidance is also derived from cases, although most pertain to pertain to verb relate to, concern, refer to, regard, be part of, belong to, apply to, bear on, befit, be relevant to, be appropriate to, appertain to old (pre-1996) law. (4) In general, according to according to prep. 1. As stated or indicated by; on the authority of: according to historians. 2. In keeping with: according to instructions. 3. the Committee Reports, the Sec. 4958 excise penalty tax will be the only sanction imposed on an exempt transaction if the indiscretion is not so significant that it brings into question whether the organization is still charitable in its focus and mission. (5) Excess Benefit Transactions Sec. 4958(c)(1)(A) defines an excess benefit transaction as: [A]ny transaction in which an economic benefit is provided by an applicable tax-exempt organization directly or indirectly to or for the use of any disqualified person, if the benefit's value exceeds the value of the consideration (including the performance of services) received for providing such benefit. The three broad types of excess benefit transactions are (1) unreasonable compensation payments; (2) organizational purchases of assets from the disqualified person for more than their FMV; and (3) payments to a disqualified person that violate private inurement, such as certain revenue-sharing transactions. (6) Disqualified Persons Sec. 4958(f)(1)(A) defines disqualified persons generally as insiders (e.g., officers, employees, directors or trustees) who "exercise substantial influence" and control over an exempt organization. These persons are insiders who can potentially deal with the organization on a non-arm's-length basis because of their substantial influence, allowing them to reap "excess benefits" normally not possible for persons without such stature. Under Regs. Sec. 53.4958-3(c), a person is deemed to exercise substantial influence if he or she is a (1) voting member of the governing body Noun 1. governing body - the persons (or committees or departments etc.) who make up a body for the purpose of administering something; "he claims that the present administration is corrupt"; "the governance of an association is responsible to its members"; "he ; (2) president, CEO (1) (Chief Executive Officer) The highest individual in command of an organization. Typically the president of the company, the CEO reports to the Chairman of the Board. or chief operating officer Chief Operating Officer (COO) The officer of a firm responsible for day-to-day management, usually the president or an executive vice-president. ; (3) treasurer or CFO See Chief Financial Officer. ; or (4) person with material financial interests in a provider-sponsored organization. According to Kegs. Sec. 53.4958-3(e), the facts and circumstances may also suggest substantial influence if the person (1) founded the organization; (2) is a substantial contributor; (3) is compensated based primarily on organization revenues; (4) has or shares authority to control capital expenditures; (5) manages a discrete segment of the organization that represents a substantial portion of its activities, assets, income or expenses; (6) owns a controlling interest controlling interest The ownership of a quantity of outstanding corporate stock sufficient to control the actions of the firm. Controlling interest often involves ownership of significantly less than 51% of a firm's outstanding stock because many owners fail in the entity; or (7) is a nonstock organization controlled by disqualified persons. Members of a disqualified person's family are also disqualified under Sec. 4958(f)(1)(B) and Regs. Sec. 49583(b). A person's family is limited to (1) a spouse, (2) brothers and sisters and their spouses, (3) ancestors Ancestors See also father; heredity; mother; origins; parents; race. archaism an inclination toward old-fashioned things, speech, or actions, especially those of one’s ancestors. Also archaicism. — archaist, n. , (4) children and their spouses and (5) grandchildren GRANDCHILDREN, domestic relations. The children of one's children. Sometimes these may claim bequests given in a will to children, though in general they can make no such claim. 6 Co. 16. and great-grandchildren and their spouses. Finally, 35%-controlled entities of disqualified persons are also disqualified, under Sec. 4958(f)(1)(C). Further, anyone who has met any of these definitions at any time during the five years preceding the excess benefit transaction is disqualified. Conversely con·verse 1 intr.v. con·versed, con·vers·ing, con·vers·es 1. To engage in a spoken exchange of thoughts, ideas, or feelings; talk. See Synonyms at speak. 2. , the following have no substantial influence: (1) Sec. 501(c) (3) organizations, (2) certain Sec. 501(c)(4) organizations or (3) employees who are not persons of influence listed above and are not highly compensated as described in Sec. 414(q) (providing an income threshold of $95,000 in 2005). (7) Valuing Disqualified Person's Compensation To determine whether excess benefits relate to a disqualified person, it is necessary to establish the compensation's FMV under Regs. Sec. 53.49584(b)(1)(ii). Traditional Sec. 162 standards apply, which typically involve compensation comparisons with persons who perform analogous functions for similar organizations. According to Regs. Sec. 53.4958-6(c)(2), compensation can be compared to current surveys compiled by independent firms and/or actual written offers from similar institutions for the disqualified person in question. If property transfers are involved, the property's FMV can be compared to current independent appraisals, as well as offers received as part of a competitive bidding Competitive bidding A securities offering process in which securities firms submit competing bids to the issuer for the securities the issuer wishes to sell. competitive bidding 1. process. Insider compensation packages that involve a cap enhance the presumption of reasonableness, while authorization or approval by state or local legislative agencies or courts is not effective. (8) For example, an administrator of an exempt organization was deemed to receive private inurement because compensation was determined on a percentage basis, was not linked to business goals and had no ceiling. (9) Further, Regs. Sec. 53.4958-6(a)-(c) outline a rebuttable presumption A conclusion as to the existence or nonexistence of a fact that a judge or jury must draw when certain evidence has been introduced and admitted as true in a lawsuit but that can be contradicted by evidence to the contrary. that compensation arrangements with insiders are reasonable if the following three conditions are met: 1. The arrangement is approved in advance by an authorized au·thor·ize tr.v. au·thor·ized, au·thor·iz·ing, au·thor·iz·es 1. To grant authority or power to. 2. To give permission for; sanction: body of the organization (e.g., a board of directors or trustees or a committee), as long as this group is staffed with individuals who do not have personal conflicts of interest (i.e., they will not personally benefit from a transaction or are not subordinates of the disqualified person in question); 2. The authorized body investigates the payment of persons who perform analogous functions in similar organizations; and 3. The authorized body documents the comparability of compensation levels with similar organizations. According to/Legs. Sec. 53.49586(b), the IRS can rebut To defeat, dispute, or remove the effect of the other side's facts or arguments in a particular case or controversy. When a defendant in a lawsuit proves that the plaintiff's allegations are not true, the defendant has thereby rebutted them. TO REBUT. the presumption of reasonableness only if sufficient contrary evidence indicates that the information the authorized body used was not reliable. The Service has formulated "rebuttable presumption checklists" for both compensation and property as guides to meeting the requirements for establishing the regulations' rebuttable presumption. (10) Organizations with average annual gross receipts the total of the receipts, before they are diminished by any deduction, as for expenses; - distinguished from net profits. - Bouvier. See under Gross, a. os> See also: Gross Receipt under $1 million during the three prior tax years may use a special rule when reviewing compensation arrangements. Under/Legs. Sec. 53.4958-6(c)(2)(ii), "(t)he authorized body will be considered to have appropriate data as to comparability if it has data on compensation paid by three comparable organizations in the same or similar communities for similar services." Compensation Subject to Excise Tax Almost all forms of cash and noncash compensation (including benefits), whether taxable or not, are subject to the Sec. 4958 excise tax. For example, in Founding Church of Scientology Church of Scientology: see Scientology, Church of. , (11) unexplained unexplained Adjective strange or unclear because the reason for it is not known Adj. 1. unexplained - not explained; "accomplished by some unexplained process" loans, housing allowances and excessive rental payments by a church to its CEO's family for use of personal property caused private inurement, even though the organization paid a reasonable salary to the officer. In another situation,12 a taxpayer had excess benefit income from severance payments, undocumented loans, automobile use, property rents and insurance payments. However, under/Legs. Sec. 53.4958-4(a)(4), certain forms of compensation are disregarded for Sec. 4958 purposes, including (1) most nontaxable fringe benefits fringe benefits, n.pl the benefits, other than wages or salary, provided by an employer for employees (e.g., health insurance, vacation time, disability income). under Sec. 132, (2) accountable plan Accountable Plan A plan for reimbursing employees for business expenses. Under this plan, the reimbursement that the employee receives for the expenses is not included in his/her income. expense reimbursements and (3) benefits of $75 or less provided to organizational volunteers or board members. Excise Tax Rates Sec. 4958(a) and (b) impose excise penalty taxes on each excess benefit transaction involving an exempt organization and the disqualified person in question. Disqualified persons are potentially subject to two tiers of taxes and, generally, to a three-year statute of limitations A type of federal or state law that restricts the time within which legal proceedings may be brought. Statutes of limitations, which date back to early Roman Law, are a fundamental part of European and U.S. law. under Sec. 6501, unless fraud is involved. Sec. 4958(a)(1) provides that an initial 25% tax applies to the total excess benefit. Further, the disqualified person is subject to an additional excise tax under Sec. 4958(b) of 200% of the excess benefit received if the transaction is not corrected within the tax period (see the discussion below). If the disqualified person pays less than the full correction amount, Regs. Sec. 53.4958-7 provides that the 200% tax will be levied only against the unpaid correction amount. Disqualified persons are not the only ones who may be potentially liable for the Sec. 4958 excise tax, however. Under Sec. 4958(a)(2) and (f)(2), an organizational manager (such as an organizational officer, director or trustee, or anyone with similar power and authority) who knowingly participates in an excess benefit transaction, faces a 10% tax based on the excess benefit received over FMV. According to Regs. Sec. 53.4958-1(d)(7), this managerial excise tax cannot be greater than $10,000. Further, under Regs. Sec. 53.4958-1 (a), the manager may also be liable for the 25% tax if he or she also personally received an excess benefit. Organizational managers may escape the 10% tax if they can show that their participation in the transaction was not willful Intentional; not accidental; voluntary; designed. There is no precise definition of the term willful because its meaning largely depends on the context in which it appears. and was due to reasonable cause. Willful participation is defined in Regs. Sec. 53.4958-1(d)(5) as voluntary, conscious and intentional. Under Regs. Sec. 53.4958-1(d)(6), participation is due to reasonable cause as long as the manager exercised ordinary business responsibility, care and prudence. Note: the terms knowingly and participate are critical to a manager's potential culpability culpability (See: culpable) . According to Regs. Sec. 53.4958-1(d)(4), managers participate in an excess benefit transaction knowingly only if they: 1. Have actual knowledge of the facts regarding the transaction; 2. Are aware that the transaction may violate the tax law; and 3. Fail to reasonably attempt to determine whether the transaction results in an excess benefit, or know that it is an excess benefit transaction. Organizational managers are deemed to participate in an excess benefit transaction if they are actively involved in the transaction. However, under Regs. Sec. 53.4958-1(d)(3), managers may also be deemed to participate if they do nothing about the transaction or are silent when under a duty to speak or act based on their management function in the organization. However, managers who are opposed to the excess benefit transaction are not considered participants and should carefully document their opposition, via a memorandum to the board. Transaction Correction Disqualified persons may avoid the 200% second-tier excise tax if they ensure that the transaction is corrected. The timing of this correction is very important, because it must be affected in the tax period of the private inurement. Sec. 4958(0(5) defines the tax period as the time frame beginning with the date of the excess benefit and ending on the earlier of the (1) mailing of the deficiency notice or (2) date of the 25% tax assessment. Regs. Sec. 53.4958-7(a) defines correction as: [U]ndoing the excess benefit to the extent possible, and taking any measures necessary to place the applicable tax-exempt organization involved in the excess benefit transaction in a financial position not worse than that in which it would be if the disqualified person were dealing under the highest fiduciary standards. According to Regs. Sec. 53.4958-7(c), the correction amount equals the sum of the excess benefit, plus associated interest. Under Regs. Sec. 53.4958-7(b), the disqualified person corrects an excess benefit only by "making a payment in cash or cash equivalents, excluding payment by a promissory note promissory note, unconditional written promise to pay a certain sum of money at a definite time to bearer or to a specified person on his order. Promissory notes are generally used as evidence of debt. ." A disqualified person may also agree with the organization to "make a payment by returning specific property previously transferred in the excess benefit transaction." Reporting Requirements Disqualified persons and managers subject to the Sec. 4958 excise tax have to file Form 4720, Return of Certain Excise Taxes excise taxes, governmental levies on specific goods produced and consumed inside a country. They differ from tariffs, which usually apply only to foreign-made goods, and from sales taxes, which typically apply to all commodities other than those specifically exempted. on Charities and Other Persons Under Chapters 41 and 42 of the Internal Revenue Code The Internal Revenue Code is the body of law that codifies all federal tax laws, including income, estate, gift, excise, alcohol, tobacco, and employment taxes. These laws constitute title 26 of the U.S. Code (26 U.S.C.A. § 1 et seq. . (13) They may file Form 4720 along with the organization if they have the same tax year; they must file a separate Form 4720 if their tax year differs. Taxes on excess benefit transactions should be entered on Schedule I, Initial Taxes on Excess Benefit Transactions, and on Part II-A(h), Taxes on Self-Dealers, Disaqualified Persons, Foundation Managers and Organization Managers, of Form 4720. The return is due by the 15th day of the fifth month after the close of the disqualified person's or manager's tax year (May 15 for calendar-year taxpayers). If an organization can show that the private inurement is due to reasonable cause and not willful neglect Noun 1. willful neglect - a tendency to be negligent and uncaring; "he inherited his delinquency from his father"; "his derelictions were not really intended as crimes"; "his adolescent protest consisted of willful neglect of all his responsibilities" , it can petition that the IRS to abate abate v. to do away with a problem, such as a public or private nuisance or some structure built contrary to public policy. This can include dikes which illegally direct water onto a neighbors property, high volume noise from a rock band or a factory, an improvement the associated excise taxes. (14) Strategies to identify Risk and Avoid Intermediate Sanctions Intermediate sanctions can cause tremendous economic upheaval for both the disqualified person and the exempt organization. Tax advisers should explain potential excise tax pitfalls to their exempt clients, and how intermediate sanctions may apply to the client's individual circumstances. This will increase the exempt entity's awareness of potential problem areas and underline underline an animal's ventral profile; the shape of the belly when viewed from the side, e.g. pendulous, pot-belly, tucked up, gaunt. the need to develop policies and procedures Policies and Procedures are a set of documents that describe an organization's policies for operation and the procedures necessary to fulfill the policies. They are often initiated because of some external requirement, such as environmental compliance or other governmental to minimize exposure to intermediate sanctions. The Nonprofit A corporation or an association that conducts business for the benefit of the general public without shareholders and without a profit motive. Nonprofits are also called not-for-profit corporations. Nonprofit corporations are created according to state law. Climate To identify areas of potential risk associated with Sec. 4958, nonprofit managers and directors need an in-depth understanding of the nonprofit environment. Their ability to identify risk is strengthened as they gain a solid comprehension of the transactions and practices that may increase exposure to intermediate sanctions. This is particularly important for members of the board of directors, who may be very committed to the organization, but have little nonprofit expertise. For example, it is common for board members to be involved with a nonprofit because they are dedicated to its mission, are donors or have a link to the constituency the organization serves. Often, board members come from the private, or "for-profit" sector and, consequently, lack knowledge of some of the unique aspects of the nonprofit world. Benchmarking Practices An excellent way for tax advisers to help board members gain an understanding of the nonprofit environment is through benchmarking practices. Benchmarking can assist with developing documentation on potential excess benefit transactions. Benchmarking practices can be implemented using the following strategies. Obtain data from similar nonprofit organizations: This involves locating similar nonprofit organizations comparable on several dimensions, such as size (i.e., revenues, budget, assets, member of employees, etc.), mission and location. Useful and relevant financial information on exempt entities can be found in Form 990, Return of Organizations Exempt From Income Tax, and in their audited financial statements. Financial information reported on Form 990 and supplemental data on exempt organizations, can be found easily at www.guidestar.org, The National Database of Nonprofit Organizations. This website is searchable based oi1 mission, size, etc. Additionally, an organization's Form 990 can be obtained from the IRS's website or directly from the entity. Many nonprofit organizations also post their annual reports (including audited financial statements) on their websites. Further, charity-monitoring or watchdog organizations, such as the Better Business Bureau (15) and American Institute of Philanthropy The American Institute of Philanthropy (AIP) was created by Daniel Borochoff in 1992[1] to address the continuing need for thoughtful information regarding the financial efficiency, accountability, governance and fundraising practices of charities. , (16) offer guidelines guidelines, n.pl a set of standards, criteria, or specifications to be used or followed in the performance of certain tasks. and disclose their review of financial practices of individual nonprofit organizations. Review financial metrics metrics Managed care A popular term for standards by which the quality of a product, service, or outcome of a particular form of Pt management is evaluated. See TQM. of comparable organizations: Basic financial performance measures may not isolate a transaction that appears risky in terms of Sec. 4958; however, tax advisers can encourage nonprofit managers to gain a working knowledge of items to include on the nonprofit's financial "radar screen." By understanding the key performance measures nonprofit organizations use, nonprofit managers and directors can monitor the organization overall and become alerted to "red flags" or risky transactions. Examples of useful measures are shown in the exhibit at right. (17) Exhibit: Nonprofit organization financial performance benchmarks * Program expense ratio = Total expenses spent on the organizational mission/ Total organizational expenses In general, charity watchdog organizations suggest that this ratio should be 60%-65% or higher, depending on the mission. * General and administrative expense ratio = Total general and administrative expenses/ Total expenses In general, this ratio should be approximately 35% or less. * Fund-raising expense ratio = Total fund-raising expenses/ Contributions received from fund-raising efforts This ratio should not exceed 35% (i.e., for each $100 earned through fund-raising efforts, the organization should not spend more than S35). * Revenue growth = Percentage change in annual revenues This indicator helps assess whether or not a nonprofit organization maintains or grows the resources used to carry out its mission. Performance ratios should be consistent or improve as revenue grows. * Net asset level = Unrestricted net assets (or fund balances far non-GMP organizations) This amount should be less than or equal to three times the annual budget. Organizations with unique types of assets or a large amount of fixed assets not readily liquidated (such as land or property) may have higher levels of net assets. The general reasoning behind this measure is to ensure that an organization does not accumulate assets that should be spent on its mission. Review compensation and benefits paid by comparable organizations: Obtaining and documenting compensation levels of employees in similar organizations is paramount in avoiding excess benefit transactions. Salary information call be obtained from salary surveys targeted specifically at nonprofit organizations. In addition, Form 990, Schedule A, Organizations Exempt Under Section 501(c)(3), reports compensation, benefits and expense allowances for officers, directors, trustees and the five highest-paid employees in an organization. Many state nonprofit associations publish salary surveys that are particularly helpful for benchmarking salaries paid by organizations in similar geographic regions. (18) Policy and Procedure Reviews Exempt entities concerned with corporate governance Corporate Governance The relationship between all the stakeholders in a company. This includes the shareholders, directors, and management of a company, as defined by the corporate charter, bylaws, formal policy, and rule of law. , and tax professionals with exempt clients, need to be aware of risks that may trigger excess benefit transactions when reviewing policies and procedures. In particular, policies and procedures for compensation practices and transactions with parties exercising substantial influence over the organization should routinely be scrutinized; internal controls should be implemented when appropriate. For example, the organization should adopt a conflict-of-interest policy that prohibits actions that could trigger intermediate sanctions. The policy should also suggest that benefits not treated as compensation are presumed to be excess benefits. Policies should also highlight the importance of substantiating sub·stan·ti·ate tr.v. sub·stan·ti·at·ed, sub·stan·ti·at·ing, sub·stan·ti·ates 1. To support with proof or evidence; verify: substantiate an accusation. See Synonyms at confirm. in writing benefits paid to disqualified persons. For example, if a Sec. 501(c)(3) or (4) organization pays for personal expenses of a disqualified person (e.g., a vacation or personal use of a car), and does not substantiate To establish the existence or truth of a particular fact through the use of competent evidence; to verify. For example, an Eyewitness might be called by a party to a lawsuit to substantiate that party's testimony. that the benefit was paid as consideration for services, the payment may be an automatic excess benefit transaction. Even if the benefit was reasonable and had been taken into account, receipt without documentation (19) that it was for services can automatically subject the transaction to intermediate sanctions. (20) Because it is difficult to prove that a compensation package is unreasonable, the 11KS is now more likely to pursue whether a payment was explicitly substantiated in writing, a more objective determination, making these automatic excess benefit transactions an "easier target." (21) Ideally, these policies should be part of disclosures under organizational governance, which is a subset of the organization's code of ethics Code of Ethics can refer to:
Compensation and Benefits Policies Exempt organizations need to be very careful when structuring compensation contracts for individuals who could be disqualified persons. Potential areas of risk should be identified. It is crucial that the organization identify all disqualified persons as soon as possible. Document comparable compensation: Comparable compensation data needs to be documented (see the above discussion on obtaining comparable information), and can consist of compensation paid to persons who perform analogous functions in similar organizations, adjusted for local and regional differences. The rebuttable presumption for reasonable compensation should also be invoked, meaning that an independent authorized body of the organization should approve in advance compensation for insiders based on a documented, rigorous assessment of comparables. "Small" exempt organizations with annual average gross receipts of less than $1 million during the last three years need to be aware of Regs. Sec. 53.4958-6(c)(2). For the authorized body of these smaller organizations, appropriate comparable compensation data is deemed to exist if it is secured from three comparable organizations in similar communities. Review incentive and bonus pay, including contingent compensation and revenue-sharing contracts: The use of incentive compensation is becoming more popular, particularly as nonprofit organizations compete with the private sector for executive talent. It is critical to link incentive or bonus pay to specific identifiable goals (such as organizational performance Organizational performance comprises the actual output or results of an organization as measured against its intended outputs (or goals and objectives). Specialists in many fields are concerned with organizational performance including strategic planners, operations, ), particularly for highly paid executive directors or officers. The board or a special compensation committee should review incentive plans and document how they support the organization's mission and improve performance. In addition, the committee should carefully review all existing compensation arrangements with disqualified persons. Contingent compensation or revenue-sharing arrangements with potential disqualified persons can increase potential exposure to intermediate sanctions. These arrangements generally involve a person of influence receiving compensation based directly or indirectly on the organization's revenues. (22) For example, in one case, (23) private inurement resulted when a predetermined pre·de·ter·mine v. pre·de·ter·mined, pre·de·ter·min·ing, pre·de·ter·mines v.tr. 1. To determine, decide, or establish in advance: percentage of gross tithes TITHES, Eng. law. A right to the tenth part of the produce of, lands, the stocks upon lands, and the personal industry of the inhabitants. These tithes are raised for the support of the clergy. 2. were paid to an organization's ministers. In another, (24) private inurement resulted when a key scientist received 50% of an organization's profits as compensation. This was especially problematic, because the compensation was not connected to business goals and there was no salary cap. Revenue-sharing arrangements, at a minimum, need a salary cap and a legitimate business purpose that attempts to reflect arm's-length dealing. However, according to several General Council Memoranda (GCMs), (25) certain revenue-sharing arrangements do not constitute private inurement, but tax advisers need to carefully investigate the details of these agreements. For example, revenue-sharing arrangements are relatively common between doctors and exempt hospitals; the IRS has deemed all physicians to be insiders. (26) However, Congress has provided that physicians only be deemed disqualified persons if they "exercise substantial influence" over the exempt organization. (27) Nonetheless, there may be legitimate circumstances in which a contingent-fee arrangement is the only way a nonprofit organization can obtain the services it needs to accomplish its mission. This issue is significant and far from settled. For example, Regs. Sec. 53.49585 is reserved for transactions determined in whole or in part by the organization's revenues for future deliberation deliberation n. the act of considering, discussing, and, hopefully, reaching a conclusion, such as a jury's discussions, voting and decision-making. DELIBERATION, contracts, crimes. and guidance. Thus, it is presently unclear how the IRS will evaluate contingent-fee compensation, so these arrangements should be avoided, if possible. Tax advisers need to watch for these prospective directives, while carefully advising their clients presently. Maximize use of benefit and reimbursement Reimbursement Payment made to someone for out-of-pocket expenses has incurred. plans: Exempt organizations should consider maximizing the use of Sec. 132 fringe benefits for insider compensation arrangements, because they are generally not included in the definition of compensation subject to private inurement. Examples include (1) no-additional-cost services; (2) qualified employee discounts; (3) working condition fringe benefits; (4) de minimis An abbreviated form of the Latin Maxim de minimis non curat lex, "the law cares not for small things." A legal doctrine by which a court refuses to consider trifling matters. fringe benefits; (5) qualified transportation benefits; and (6) qualified moving expense reimbursements. (28) Additionally, accountable reimbursement plans should be considered; such reimbursements are also excluded from private inurement. Other Areas of Potential Exposure Products or Services Offered by Disqualified Persons An area frequently overlooked when considering how excess benefit transactions may occur is the use of business services provided by board members, trustees or related parties. For example, it is common for individuals working in the "for-profit" community to sell products or offer services to the nonprofit organizations for which they serve as board members. Often, the products or services are substantially discounted or donated to the organization, but, if not, a careful review of any consideration paid needs to be compared to the FMV of similar products or services received. When amounts are material and FMV is difficult to ascertain, it may be wise to obtain an appraisal before entering into the transaction. For example, the board members offering the products or services should provide a disclosure stating the nature of the relationship between themselves and the organization and how excess benefit issues have been considered and/or avoided. This should be reflected in the minutes of board of director meetings. Compensation Paid to Board Members Charity-monitoring or watchdog organizations frown on Verb 1. frown on - look disapprovingly upon frown upon disapprove - consider bad or wrong compensation paid to members of the organization's board of directors. Compensation and reimbursements paid to directors or trustees must be disclosed on Form 990; however, it is wise to avoid the compensation issue altogether as to board members. If an exempt organization decides to compensate board members, it should find a similar organization that pays its board compensation and document the comparison. It is a potential "red flag" for donors when an organization pays directors and they are not volunteers. Conclusion Exempt organizations should review all compensatory arrangements and financial transactions with potentially disqualified persons to determine areas of exposure to private inurement. An awareness of how nonprofits operate, planning, benchmarking, documentation and policy and procedure review, are all critical in minimizing risks associated with intermediate sanctions. (1) TD 8978 (1/22/02). (2) For example, in Church of the Transfiguring Spirit, Inc., 76 TC 1 (1981), a church paid virtually all its income to its ministers as housing allowances; as a result, it lost its exempt status. In Carl B. Carter, TC Memo 1958-166, an organization lost its exempt status when its founders commingled their own income with the organization's revenues and paid personal expenditures from its funds. In Help the Children, Inc., 28 TC 1128 (1957), an organization lost exempt status when it paid contributions to doctors to entice them to work at a city-operated free clinic. (3) See Michael T. Caracci, 118 TC 379 (2002), for an example of intermediate sanctions. In that case, family members and three S corporations they owned were assessed Sec. 4958 excise taxes because the transfer of assets The conveyance of something of value from one person, place, or situation to another. The law recognizes that persons are generally entitled to transfer their assets to whomever they wish and for whatever reason. The most common means of transfer are wills, trusts, and gifts. from three exempt home healthcare organizations to the three S corporations was not quid pro quo [Latin, What for what or Something for something.] The mutual consideration that passes between two parties to a contractual agreement, thereby rendering the agreement valid and binding. . The FMV of the transferred assets was much larger than the consideration paid in the exchange, giving rise to taxable excess benefits. Assessment of intermediate sanctions was appropriate to penalize pe·nal·ize tr.v. pe·nal·ized, pe·nal·iz·ing, pe·nal·iz·es 1. To subject to a penalty, especially for infringement of a law or official regulation. See Synonyms at punish. 2. the tax indiscretions, but the court ruled that the excess benefits were not sufficient to question the three organizations' exempt nature as a whole. (4) See id. and note 2, supra A relational DBMS from Cincom Systems, Inc., Cincinnati, OH (www.cincom.com) that runs on IBM mainframes and VAXs. It includes a query language and a program that automates the database design process. . (5) See H Rep't No. 104-506, 104th Cong., 2d Sess. (1996), p. 59, n. 15. (6) See Sec. 4958(c)(1) and Regs. Sec. 53.4958-4 and -5. (7) IR-2004-127 (10/20/04); see Regs. Sec. 53.4958-3(a)-(e). Facts and circumstances may show that a person does not have a substantial influence over the organization if (1) the person has taken a bona fide [Latin, In good faith.] Honest; genuine; actual; authentic; acting without the intention of defrauding. A bona fide purchaser is one who purchases property for a valuable consideration that is inducement for entering into a contract and without suspicion of being vow of poverty; (2) the person is a contractor (such as an attorney or accountant) whose sole relationship with the exempt entity is providing advice; (3) the individual's direct supervisor is not a disqualified person; (4) the person is not involved in significant management decisions; or (5) preferential treatment provided is the same for all donors. (8) See Regs. Sec. 53.4958-6(b). (9) Gemological Institute of America The Gemological Institute of America, or GIA, is a non-profit institute dedicated to research and education in the field of gemology. The GIA is also well known for its gem identification and grading services, and developed the famous "four Cs" (Cut, Clarity, Color and Carat , 17 TC 1604 (1952). (10) See, Brauer, Tyson, Henzke and Kawecki, "An Introduction to I.R.C. 4958 (Intermediate Sanctions)," Exempt Organizations Continuing Professional Educational Technical Instruction Program for FY 2002 (IRS, October 2001), App. 2, "Compensation," and App. 3, "Property," pp. 327-333; Miller, "Rebuttable Presumption Procedure is Key to Easy Intermediate Sanctions Compliance," Tax Information for Charities and Other Non-Profits, located at www.irs.ustreas.gov/charities/index; and Miller, "Easier Compliance is Goal of New Intermediate Sanction Regulations," 14 Tax Notes Today 148 (1/22/01). (11) Founding Church of Scientology, 412 F2d 1197 (Ct. C1. 1969). (12) IRS Letter Ruling (TAM) 200243057 (7/2/02). (13) See Regs. Sec. 53.6071-1 and Notice 96-46, 1996-2 CB 212. (14) See Kegs. Secs. 53.4958-1(d)(1) and (6) and 301.6724-1(b), (c) and (d), pertaining per·tain intr.v. per·tained, per·tain·ing, per·tains 1. To have reference; relate: evidence that pertains to the accident. 2. to an exempt organization's failure to report an economic benefit as compensation. (15) See the Better Business Bureau's website, at www.bbb.org. (16) See the American Institute of Philanthropy's website, at www.charitywatch.com. (17) The measures are consistent with guidelines suggested by charity-monitoring organizations; see BBB Wise Giving Alliance The BBB Wise Giving Alliance (WGA) is an alliance of charities formed by a merger of the National Charities Information Bureau and the Council of Better Business Bureaus' Foundation and its Philanthropic Advisory Service. Standards for Charitable Accountability, at www.give.org; American Institute of Philanthropy, note 16 supra, and Charities Review Council, at www.crcmn.org. (18) The National Council of Nonprofit Associations provides links to many state sponsored salary surveys, at ww.ncna.org. (19) Contemporaneous con·tem·po·ra·ne·ous adj. Originating, existing, or happening during the same period of time: the contemporaneous reigns of two monarchs. See Synonyms at contemporary. substantiation by the organization can include Form W-2, 1099 or 990 and includes Form 1040 for the recipient. Other documentation is also acceptable, such as employment contracts. These forms of written substantiation are covered in detail in Regs. Sec. 53.4958-4(c)(3). (20) See Kalick, "The IRS Focuses on Automatic Excess Benefit Transactions and Compensation," 16 Tax'n of Automatic Exempts 3 (July/August 2004). (21) Id., at p. 4; and Brauer and Henzke, Jr., "Automatic Excess Benefit Transactions Under IRC (Internet Relay Chat) Computer conferencing on the Internet. There are hundreds of IRC channels on numerous subjects that are hosted on IRC servers around the world. After joining a channel, your messages are broadcast to everyone listening to that channel. 4958," Exempt Organizations Continuing Professional Educational Technical Instruction Program for FY 2004 (ILLS, 2003). (22) See note 5 supra, at p. 56. (23) People of God Community, 75 TC 127 (1980). (24) Gemological Institute of America, note 9 supra. (25) See, e.g., GCMs 38283 (2/15/80), 38905 (10/6/82) and 39674 (6/17/87). (26) Ann. 92-83, IRB IRB See: Industrial Revenue Bond 1992-22, 59. (27) See Joint Committee on Taxation, General Explanation of Tax Legislation Enacted in the 104th Congress (JCS-12-6, 12/18/96). (28) See Sec. 132(a)-(g). Sandra B. Richtermeyer, Ph.D., CPA (Computer Press Association, Landing, NJ) An earlier membership organization founded in 1983 that promoted excellence in computer journalism. Its annual awards honored outstanding examples in print, broadcast and electronic media. The CPA disbanded in 2000. , CMA CMA - Concert Multithread Architecture from DEC. Associate Professor of Accounting Department of Accountancy Williams College Williams College, at Williamstown, Mass.; coeducational; chartered 1785, opened as a free school 1791, became a college 1793, named for Ephraim Williams. The Williams campus, noted for its fine old buildings, includes West College (1790), the Van Rensselaer Manor of Business Xavier University For other educational institutions using the name Xavier, see . Xavier University may refer to: In the United States:
Cincinnati, OH Gary Fleischman, Ph.D., CPA, CMA Associate Professor of Accounting College of Business Univeristy of Wyoming Laramie, WY |
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