Printer Friendly

Medicaid waiver personal care services: results of a statewide survey.


The Virginia Medicaid E&D waiver The voluntary surrender of a known right; conduct supporting an inference that a particular right has been relinquished.

The term waiver is used in many legal contexts.
 serves personal care needs of low-income clients who meet nursing home admission criteria admission criteria

the rules for the establishment of comparable groups in any comparison of differences in the performance or responses of the group. The criteria may be permissible age group, the previous productivity, the freedom from disease and so on.
, thus allowing individuals to remain at home. This waiver enrolls far more people than any other Medicaid waiver program in Virginia and provides personal care, respite RESPITE, contracts, civil law. An act by which a debtor who is unable to satisfy his debts at the moment, transacts (i. e. compromises) with his creditors, and obtains from them time or delay for the payment of the sums which he owes to them. Louis. Code, 3051. , adult day health services health services Managed care The benefits covered under a health contract , and personal emergency response systems, often collectively referred to as home and community-based services (HCBS HCBS Home & Community Based Services ). Personal care by aides who come to the home to assist with activities of daily living and household tasks is the predominant pre·dom·i·nant  
1. Having greatest ascendancy, importance, influence, authority, or force. See Synonyms at dominant.

 service provided. We present findings from a statewide survey of beneficiaries' perceptions of quality and performance of personal care services received, as well as client and aide demographics The attributes of people in a particular geographic area. Used for marketing purposes, population, ethnic origins, religion, spoken language, income and age range are examples of demographic data. .

Among aged/disabled waiver programs nationwide, the percent of Medicaid beneficiaries nearly doubled between 1992 and 1999, from 0.6 to 1.1 percent (Wiener, Tilly, and Alechxih, 2002). Enrollment grew another 30 percent between 1999 and 2002, at a concomitant concomitant /con·com·i·tant/ (kon-kom´i-tant) accompanying; accessory; joined with another.
concomitant adjective Accompanying, accessory, joined with another
 spending increase of 73 percent (Houser, Fox-Grage, and Gibson, 2006). The percentage of Medicaid long term care spending for HCBS doubled from 12 percent in 1995 to 25 percent in 2006 (Kassner et al., 2008). Such aged/ disabled waiver services are cost-effective; annual average spending was $8,440 per participant in 2004, compared to $23,585 for those in nursing facilities (Kassner et al., 2008).

However, HCBS remain a little-understood component of long term care. Surveys show less awareness of HCBS compared to nursing homes and home health (DePallo and Stowell-Ritter, 2002). Analysts have repeatedly bemoaned the paucity pau·ci·ty  
1. Smallness of number; fewness.

2. Scarcity; dearth: a paucity of natural resources.
 of HCBS research (Applebaum, Mollica, and Tilly, 1997-1998; Institute of Medicine, 2001; U.S. General Accounting Office, 2003), particularly related to quality. Applebaum and colleagues (1997-1998) stressed that despite a nagging concern about quality, "... little is known about the extent of--quality problems, particularly for the personal care services designed for individuals with chronic disability." The Institute of Medicine (2001) devoted 22 pages to regulatory oversight
For Oversight in Wikipedia, see Wikipedia:Oversight.

Oversight may refer to:
  • Government regulation — The role of an official authority in regulating a separate authority.
 of nursing homes. In contrast, the single page addressing personal care or HCBS emphasizes, "... this is clearly an area that needs more research attention." More recently, research indicates that client satisfaction with in-home care is influenced by problems with consistent service availability, worker training, and care practices (Anderson, Wiener, and Khatutsky, 2006), as well as racial and cultural concordance between provider and client, and the amount of clients' choice and control (Khatutsky, Anderson, and Wiener, 2006). The tendency of this population to respond positively to satisfaction surveys presents another challenge (Applebaum, Straker, and Geron, 2000; New England New England, name applied to the region comprising six states of the NE United States—Maine, New Hampshire, Vermont, Massachusetts, Rhode Island, and Connecticut. The region is thought to have been so named by Capt.  States Consortium, 2002), but it is essential to solicit the input of service beneficiaries (Centers for Medicare & Medicaid Services, 2003; Glass et al., 2005; Institute of Medicine, 2001). The Agency for Health Care Research and Quality has been directed to develop quality measures for Medicaid HCBS that incorporate performance, client functioning, and satisfaction (Kasper et al., 2007).

Among many problems with current quality measurement, there is a fundamental lack of consensus about defining quality of HCBS in general, and of personal care services in particular. Some research indicates that unmet un·met  
Not satisfied or fulfilled: unmet demands. 
 needs should also be considered when evaluating satisfaction (Caro, 2001; Khatutsky, Anderson, and Wiener, 2006; Lima and Allen, 2001; Morrow-Howell, Proctor A person appointed to manage the affairs of another or to represent another in a judgment.

In English Law, the name formerly given to practitioners in ecclesiastical and admiralty 
, and Roszario, 2001). Confusion surrounding sur·round  
tr.v. sur·round·ed, sur·round·ing, sur·rounds
1. To extend on all sides of simultaneously; encircle.

2. To enclose or confine on all sides so as to bar escape or outside communication.

 HCBS is compounded because Medicaid programs vary by State (Applebaum, Straker, and Geron, 1997-1998; Wiener, Tilly, and Alechxih, 2002). No consensus exists even among providers about how they identify quality of care problems (Brossoie et al., 2005; Kane, Frytak, and Eustis, 1997). The fact that care provided in the home is just one element of an individual's environment, with many other factors involved, further complicates the quality of care conundrum conundrum A problem with no satisfactory solution; a dilemma .

The purpose of this study was to document clients' or their proxies' perspectives on how E&D waiver services are provided in Virginia, and to obtain performance, satisfaction, and quality of life outcome data on those services. The results of a large statewide survey are reported here.


Sampling Design

This research was approved by the Virginia Tech Institutional Review Board. A stratified stratified /strat·i·fied/ (strat´i-fid) formed or arranged in layers.

Arranged in the form of layers or strata.
 random sampling method was employed for the survey administration. The Department of Medical Assistance Services (DMAS DMAS Department of Medical Assistance Services (Virginia)
DMAS Data Management and Analysis Subcommittee
DMAS Dyna-Metric Microcomputer Analysis System
DMAS Digital Modular Avionics System
DMAS Distributed Multi-Agent System
) provided a database of E&D waiver client contact records, with 12,150 names. The database included clients' ages, sex, and physical addresses, with no other descriptive information. Web-based searches were conducted to obtain telephone numbers. In addition, with permission from DMAS, some telephone numbers were obtained through cross-comparison with a State agency database of individuals requiring fuel assistance.

To achieve a representative statewide sample, client records were randomly selected within a matrix based on Virginia's 21 planning districts; participants were selected according to according to
1. As stated or indicated by; on the authority of: according to historians.

2. In keeping with: according to instructions.

 sex and age (i.e., age 18 to 64, 65 or over). Seventy percent of records within each cell were selected for inclusion in the calling pool, ensuring a completion rate of approximately 15 percent across cells and representation of the different types of DMAS clients receiving services. The records were randomized ran·dom·ize  
tr.v. ran·dom·ized, ran·dom·iz·ing, ran·dom·iz·es
To make random in arrangement, especially in order to control the variables in an experiment.
 within each cell (i.e., client planning district, sex, and age) prior to selection.

The Center for Survey Research (CSR (1) (Customer Service Representative) A person who handles a customer's request regarding a bill, account changes or service or merchandise ordered. Agents in call centers are known as CSRs. See call center. ) at Virginia Tech conducted the survey. A total of 3,374 telephone numbers were attempted for survey administration. Sample records were excluded from the eligible sample pool under the following circumstances CIRCUMSTANCES, evidence. The particulars which accompany a fact.
     2. The facts proved are either possible or impossible, ordinary and probable, or extraordinary and improbable, recent or ancient; they may have happened near us, or afar off; they are public or
: households in which only a paid aide was available to respond for the sample member (n = 43); respondents In the context of marketing research, a representative sample drawn from a larger population of people from whom information is collected and used to develop or confirm marketing strategy.  indicating a language or hearing barrier, such that they could not respond or request that another individual in the household respond (n = 92); non-working telephone numbers (n = 607); non-residential numbers (n = 14); valid telephone numbers that were incorrect for the sample member (n = 486); and a household member reporting that the sample member was now either deceased deceased 1) adj. dead. 2) n. the person who has died, as used in the handling of his/her estate, probate of will and other proceedings after death, or in reference to the victim of a homicide (as: "The deceased had been shot three times.  (n = 191) or in a nursing home (n = 39).

After eliminating all ineligible in·el·i·gi·ble  
1. Disqualified by law, rule, or provision: ineligible to run for office; ineligible for health benefits.

 records, 1,902 eligible sample members remained. CSR attempted to reach them at different times and days of the week. After 10 unsuccessful attempts, CSR assigned a final disposition of no answer for 327 (17.2 percent). CSR contacted a total of 1,575 eligible respondents, with 334 refusals (17.6 percent) and 1,241 interviews completed, for a total response rate of 65.2 percent. However, further inspection revealed that 418 individuals did not meet the study criteria of having an aide coming to their home at the time of the interview. In addition, four participants were under 18 and subsequently excluded, resulting in a final sample of 819 respondents.

Family caregivers responded for clients with physical and mental limitations prohibiting them from speaking for themselves; caregivers represented 47.3 percent of respondents. Analysis of clients' responses versus those of caregiver care·giv·er
1. An individual, such as a physician, nurse, or social worker, who assists in the identification, prevention, or treatment of an illness or disability.

 proxies revealed few significant differences of interest (additional information may be obtained from the authors). The telephone survey was completed by clients (or proxies) receiving services between July 31, and September 1, 2003.

Survey Instrument Design

We developed a telephone survey for this study to assess clients' perceptions of E&D services. Because little is known about services provided in the home, we initially conducted a caregiver focus group and 25 indepth interviews with E&D waiver clients and family caregivers representing urban and rural areas (Glass et al., 2005) to learn what was most important to them about their service provision. Most were satisfied with their current aides, but some had experienced problems with past aides. Through our analysis, we identified positive dimensions of the client-aide relationship (e.g., the aide is nice) as well as the type and prevalence of potential problems (e.g., the aide does not show up).

From that phase, eight key dimensions emerged. Quality is enhanced when the aide: (1) is honest and trustworthy; (2) reliably appears on the assigned days, at the assigned times, and stays the full time allotted al·lot  
tr.v. al·lot·ted, al·lot·ting, al·lots
1. To parcel out; distribute or apportion: allotting land to homesteaders; allot blame.

; (3) comes well trained with an appropriate knowledge base; (4) focuses energy on the client; (5) is consistent; (6) uses methods suiting the client; (7) is easy to have around; and (8) communicates effectively. These dimensions correlate with Noelker and Harel's (2000) model of HCBS quality (Figure 1) that we have reported earlier (Glass et al., 2005). This model was used in developing our survey, and we ensured that all eight dimensions were reflected by representative variables. We included a few items that overlap with work by Geron and colleagues (2000) (e.g., the aide knows what to do), but our framework and the information we collected guided our selection and wording of questions as we developed the instrument. Our focus was solely on personal care, and we used this opportunity to gain a broader understanding of the care process, including some items for research purposes only, and to test the broader statewide applicability of the original study.


The final survey included items in four core areas: (1) clients and their service provision; (2) aide's performance; (3) client's functional status and assistance received; and (4) outcome measures, complaints, and overall satisfaction. We also included 10 items from the CMS (1) See content management system and color management system.

(2) (Conversational Monitor System) Software that provides interactive communications for IBM's VM operating system.
 survey (2003): 5 assessing the client's need for assistance with daily activities (i.e., functional status) and 5 focusing on clients' perceptions of the people paid to help.

We first piloted the instrument with 10 older adults to assess the wording of survey items and the length of time required for completion. Changes were made as needed as needed prn. See prn order. . Additionally, during the initial stages of implementation, we worked with CSR staff to resolve questions about the items as they arose. The survey took an average of 12 minutes to administer.

Before consenting to participate, respondents were informed about the study and who was administering it. We found in our earlier pilot project that sending letters out before contacting individuals did not seem to be very effective; the letters seemed to have little impact. Scripts providing more specific details on the study's purpose, how participant names were selected, and confidentiality were provided to interviewers to be read if asked by respondents. All respondents expressing concern about confidentiality were assured that the information gathered would not be released, especially to their aides.

Data Collection

All survey telephone calls were made by CSR staff using a computer-assisted telephone interviewing system. The program provided scripted survey items and precluded out-of-range responses, while facilitating real-time data entry of all responses gathered on the telephone. Each CSR interviewer participated in a gerosensitivity training session, highlighting the characteristics of E&D waiver clients with which they might be confronted (e.g., frailty frailty Vox populi A state of delicacy or weakness which, which encompasses age-related fragility, in particular osteoporosis. See FICSIT, Osteoporosis. , hearing and cognitive impairments, possibly low literacy), and techniques to facilitate the interviews. Interviews were monitored by a CSR phonebank supervisor to ensure accuracy and proper interview protocol. Clarifying notes for specific survey items appeared on the interviewer screens, thus ensuring that identical prompts were used for respondents requesting additional information about survey items or response categories.

Data Analysis

We first screened the data for accuracy. The entire dataset was examined for reasonable means and standard deviations (SD), out-of-range values, and outliers. Don't know responses are not included. Next, preliminary data analyses were conducted to compare the study sample characteristics with the total population of Virginia's E&D waiver clients to insure Insure can mean:
  • To provide for financial or other mitigation if something goes wrong: see insurance or .
  • Or you may be looking for ensure or inshore.
 that there were no major differences between the two groups. The study sample provides a balanced representation of E&D waiver clients as demonstrated by a comparison on the variables available for analysis; sex and age are compared below. More information about the regional analysis is reported elsewhere (Glass et al., 2004).

We employed descriptive statistics descriptive statistics

see statistics.
 to create the sample profile. We use respondent In Equity practice, the party who answers a bill or other proceeding in equity. The party against whom an appeal or motion, an application for a court order, is instituted and who is required to answer in order to protect his or her interests.  to refer to those who actually answered the questions, whether they were clients or family caregivers. For items that refer specifically to client descriptors, such as demographic and functional data, the word client is used in reporting the findings; results describe the clients, whether they responded or had a proxy speak for them. For other items, such as opinion items, the word respondents is used to report the opinions of those who actually responded to the question.


Client and Aides

Clients were primarily females (76.1 percent), similar to the State database (75.5 percent), with a mean age of 67.0 (SD = 20.05; R = 18-103). About two-thirds were age 65 or over with a mean age of 79.9 (SD = 8.28); 36.1 percent were younger individuals (age 18 to 64, M = 44.06) with disabilities, comprising a higher percentage than for the State (29.2 percent), to ensured this population would not be overshadowed. The sample was about evenly split between White (47.0 percent) and Black/African American (49.6 percent) respondents. Less than 1 percent of any other group--Asian, Hispanic, Native American, mixed/multiracial, or other--was represented.

Respondents reported having from 1 to 25 different aides during the past year (M = 5.51, SD = 5.07). They reported currently having two aides on average (M = 2.09, SD = 1.09; R = 1-6). For aide-related questions, respondents were asked to focus on the aide they considered primary.

Most aides (n = 783, 95.6 percent) were female. Nearly two-thirds (n = 478; 61.1 percent) were judged by respondents to be age 30 to 50, with fewer being younger (18.0 percent) or older (20.7 percent). One hundred (12.3 percent) clients knew the individuals before they became their aides. One-third of the aides (n = 257; 32.4 percent) were White; almost two-thirds (n = 503; 63.4 percent) were Black/African American. Fourteen aides (1.8 percent) were Hispanic; with less than 1 percent of any other group represented. The regional analysis showed that outside of Northern Virginia Northern Virginia (NoVA) consists of Arlington, Fairfax, Loudoun, and Prince William counties and the independent cities of Alexandria, Falls Church, Fairfax, Manassas, and Manassas Park. , in all areas where there were predominantly pre·dom·i·nant  
1. Having greatest ascendancy, importance, influence, authority, or force. See Synonyms at dominant.

 Black/African American aides, there was a parallel Black/African American client population, and a similar pattern of White aides and clients was observed in other parts of the State, suggesting general race concordance across the State (Figure 2). Further, older clients were more likely to be female and Black/ African American African American Multiculture A person having origins in any of the black racial groups of Africa. See Race.  and to have female and Black/African American aides.

Service Provision

Respondents had received services for an average of 5.3 years (SD = 57.23 months). Services with their current primary aide averaged 1.76 years (M = 21.07 months, SD = 23.49). One out of four clients had retained their current aide for more than 2 years. The majority who answered (n = 561, 75 percent) had their current aide for less than 2 years. One-third (n = 242, 32 percent) had their current aide for 6 months or less.

Most respondents (90.1 percent) had an aide assist them every weekday. Others indicated that their aides came some weekdays, but not all. About 40 percent of clients had an aide on Saturdays, and 30 percent had care on Sundays. On both weekdays and weekends, the reported number of service hours ranged from 1-24 [M = 5.36 hours (SD = 2.78) on weekdays; 5.11 hours (SD = 3.35) on weekends.] For most (86.9 percent), the aide came once daily. Over 78 percent of respondents reported that the same aide usually came; the remainder indicated many different aides came.

Over 85 percent of respondents indicated that the clients needed help with housework, meals, and bathing (Table 1). For those who reported needing help with an activity, bathing, housework, and getting in and out of bed were the activities with which the highest percentages reported receiving an aide's help. Over 78 percent of clients needed assistance in getting groceries, yet only 45 percent of those individuals reported receiving help, clearly suggesting an unmet need. When asked if there was anything that clients needed help with that an aide currently did not do for them, 106 (13.3 percent) respondents replied yes, naming a total of 127 unmet needs (Table 2). Some activities mentioned are beyond the scope of services allowed under this program, such as transportation to medical appointments and assistance with special needs.

Characteristics of the Current Aide

Seven aide attribute statements were read; respondents identified their level of agreement with each using the response set strongly agreed, somewhat agreed, somewhat disagreed, and strongly disagreed (Table 3). Overall, responses were positive. Over 90 percent strongly agreed that the aide was interested in the client, and over 88 percent strongly agreed that the aide was good company, had good caregiving skills, could be trusted, and was honest. Having good housekeeping Good Housekeeping is a women's magazine owned by the Hearst Corporation, featuring articles about women's interests, product testing by The Good Housekeeping Institute, recipes, diet, health as well as literary articles.  skills received the lowest rating with 82.6 percent of respondents strongly agreeing, and 6.8 percent somewhat or strongly disagreeing.

Respondents were also asked about the frequency with which the aide exhibited specific traits, using the response selection, often, sometimes, rarely, and never (Table 4). Three of the six positive traits were described as occurring often by more than 90 percent of respondents. The aide works hard received the lowest rating; rated often by 84.5 percent of respondents. Negative traits that occurred most often included aide does not understand what you want (9.5 percent), does not show up (6.0 percent), and leaves before scheduled to leave (4.7 percent). The least problematic trait trait (trat)
1. any genetically determined characteristic; also, the condition prevailing in the heterozygous state of a recessive disorder, as the sickle cell trait.

2. a distinctive behavior pattern.
 was aide smokes in house without permission.

Five other questions, with dichotomous di·chot·o·mous  
1. Divided or dividing into two parts or classifications.

2. Characterized by dichotomy.

 yes/no responses, were included from the CMS survey (2003). All four positively worded statements received at least 90 percent yes responses: "The people paid to help you ... "pay attention to [YOU]" (96.9 percent); ..."spend the time with [YOU] that they are supposed to" (96.0 percent); ... "listen carefully to what [YOU] ask them to do" (94.5 percent); and ..."seem well-trained" (90.0 percent). The one negatively worded statement, "The people paid to help me yell at me," received 3.3 percent affirmative AFFIRMATIVE. Averring a fact to be true; that which is opposed to negative. (q.v.)
     2. It is a general rule of evidence that the affirmative of the issue must be proved. Bull. N. P. 298 ; Peake, Ev. 2.
 answers, representing 27 individuals.


When asked about satisfaction with the amount of choice they had about which aide comes, 66 percent of the respondents reported that they were very satisfied. A similar percentage (67.7 percent) said they were very satisfied with the amount of choice they had about when the aide comes, with 9.7 and 7.8 percent respectively reporting being either somewhat or very dissatisfied dis·sat·is·fied  
Feeling or exhibiting a lack of contentment or satisfaction.

. For assignment of which aide comes, 72.4 percent of respondents reported that the agency makes the decision; 23.1 percent said they had some say. Respondents reported more involvement in scheduling when aides visit, with 35.4 percent saying they chose the time. Over one-half (56.0 percent) indicated that the agency chose the time.


One-third (n = 277; 34.1 percent) of respondents reported complaining about services. Most (81.3 percent) complaints involved aides; the aide was subsequently replaced. For those (n = 215) reporting how often they had complained, the mean was 4.48 times (SD = 6.64). Over one-third (38.6 percent) had complained only once. Three-fourths (71.1 percent) of complainants (n=196) indicated their grievances were settled to their satisfaction; 80 reported the complaint was not resolved satisfactorily, and all but one gave reasons for their dissatisfaction (Table 5).


The majority of respondents strongly agreed that they (whether clients or caregivers) are better able to deal with the clients' health problems because of receiving services (79.1 percent) (Table 6) and that their life is better because of receiving services (83.8 percent). Less than five percent (4.5 percent) were somewhat or strongly dissatisfied. Just over 9 percent of respondents indicated that they somewhat or strongly agreed that having an aide in the home causes stress. Three-fourths of the respondents (74.1 percent) said that they were very satisfied overall with services.

When asked whether the services received by the client matched the client's plan of care, 717 (88.9 percent) of the 807 responding believed that services matched their plans. However, 38 (4.7 percent) said they did not match, 31 (3.8 percent) did not know if services matched their plans, and 21 (2.6 percent) said they were not familiar with the plan of care.


Overall, respondents were pleased with the performance of their personal care aides and appreciative of the care provided. Few respondents had problems with their current aides seeming dishonest or unpleasant. If they did have such problems, client complaints were generally resolved by replacing the aide.

The one problematic issue consistently reported dealt with time and reliability, specifically late arrivals, aides who left before scheduled, and those who did not show up at all. These problems cause significant inconvenience for family caregivers (Glass et al., 2005) and could possibly place a client at risk for poor health and safety outcomes. Training is another opportunity for improvement. Respondents suggested that some aides do not appear to be sufficiently trained in housekeeping A set of instructions that are executed at the beginning of a program. It sets all counters and flags to their starting values and generally readies the program for execution.  and/or caregiving skills. A third issue is communication, particularly in large urban regions where many cultures and ethnic groups interface. Aides do not always perform tasks the way the clients wish. Sometimes aides do not seem to understand what the client wants. There were also some questions about how hard the aide worked.

Approximately 10 percent of respondents said their services did not match their plans of care; they did not know if their services matched their plans; or they were not familiar with the plan of care. This result is of concern, as the plan of care is integral. It should be readily available in the household, and agency staff, clients, and family caregivers should confirm services are provided in accordance Accordance is Bible Study Software for Macintosh developed by OakTree Software, Inc.[]

As well as a standalone program, it is the base software packaged by Zondervan in their Bible Study suites for Macintosh.
 with the plan. Furthermore, the plan should be updated as warranted when significant changes in the client's condition occur. Thus, maintaining an item addressing this issue is recommended in future surveys.

We used our theoretical framework to compare the following reported performance. This evaluation allowed us to examine how well the E&D waiver services were meeting clients' expectations and to test the validity of the model.

* Honest and trustworthy. The attributes regarding the aide's honesty Honesty
See also Righteousness, Virtuousness.


ancient Greek personification of truth. [Gk. Myth.: Zimmerman, 18]

Better Business Bureau

nationwide system of organizations investigating dishonest business practices. [Am.
 and the aide can be trusted received the least disagreement. For each of these items, however, about 1 in 10 respondents said that they only somewhat agreed rather than strongly agreed, suggesting there are still some doubts.

* Aide reliably appears on the assigned days, at the assigned times, and stays the full time allotted. The issue of time--the aide showing up on time and staying the full time allotted--surfaced as a major element in our earlier exploration of quality of personal care services (Glass et al., 2005). It is troubling that three of the problem areas identified in this survey related to time issues. The aide not showing up appeared to be the most common problem, followed by leaving before scheduled, and not arriving on time.

* Assured knowledge base. The quality of aides' housekeeping skills was the attribute receiving the most dissatisfaction from respondents, suggesting that it might deserve more attention. Aides' caregiving skills were considered good overall.

* Energy focused on client and completion of tasks to meet client's needs. Aides were usually interested in the client and completed necessary

tasks. Aides did not commonly bring along companions such as children or boyfriends, who could serve as distractions from getting the work done. Two concerns did arise, however, with aides not always considered to be working hard, and with aides talking on the telephone while on duty.

* One consistent aide. The majority of clients reported the same aide usually came. However, only one in four had the same aide for more than 2 years, and clients reported having an average of six aides during the past year, indicating that clients must often adjust to new aides. The assignment of a regular aide is probably largely a matter of staffing; some agencies may be constrained con·strain  
tr.v. con·strained, con·strain·ing, con·strains
1. To compel by physical, moral, or circumstantial force; oblige: felt constrained to object. See Synonyms at force.

 in this area.

* Aide's methods suit client. This aspect did not appear to be a problem. Aides generally performed tasks the way the client wanted them done.

* Easy to have around. Clients and aides spend many hours together; it is critical that the experience is as positive as possible. Most clients indicated that their aides were good company.

* Communicates effectively. Communication between aides and care recipients is crucial to client satisfaction. Overall, respondents felt that aides understood what was wanted from them (85 percent) and that they were able to understand the aides (92 percent). Northern Virginia was the most diverse region of the State, with over 15 percent of the clients and more than one-fourth of the aides described as a race other than Black/African American or White. The diversity there confirmed the issues that originally surfaced in our first phase of indepth interviews (Glass et al., 2005). Respondents here described having problems with aides from so many other nationalities. Some clients and/or aides had trouble with the English language English language, member of the West Germanic group of the Germanic subfamily of the Indo-European family of languages (see Germanic languages). Spoken by about 470 million people throughout the world, English is the official language of about 45 nations. , and some aides had entered the country so recently that they were not yet familiar with modern conveniences that most Americans take for granted, such as microwave ovens. It is no surprise, then, that a far higher percentage of respondents in Northern Virginia reported difficulties (21.2 percent reported sometimes/often) in understanding the aide--three times the percentage for the State overall. This region also had the highest percentage (37.9 percent) reporting that the aide does not seem to understand what the client wants, at least occasionally. These findings highlight the need for agencies, particularly in this region, to give additional attention to cross-cultural training (Glass et al., 2004).

Together, the eight aspects provide a holistic Holistic
A practice of medicine that focuses on the whole patient, and addresses the social, emotional, and spiritual needs of a patient as well as their physical treatment.

Mentioned in: Aromatherapy, Stress Reduction, Traditional Chinese Medicine
 picture of quality. Based on responses from our sample, however, it appears discordance discordance /dis·cor·dance/ (dis-kord´ans) the occurrence of a given trait in only one member of a twin pair.discor´dant

 in some of the aspects, such as reliability and training, are more common and problematic than others.


Conducting this statewide survey provided a unique opportunity to understand personal care services provided under Virginia's E&D waiver. The instrument and subsequent data collected went beyond satisfaction measures to explore performance and quality of life outcome data, as well as aide and client demographics.

The study has limitations. The database received from DMAS contained no data about race, disability status, or telephone numbers. We cannot know if the sample was completely representative or what the responses might be from clients for whom we were unable to find telephone numbers. In some instances, family caregivers answered for clients, and we do not know how the client would have responded. Cognitive testing was not included. This survey was conducted only once, and we were not able to test reliability. Our goal was primarily to provide a snapshot (1) A saved copy of memory including the contents of all memory bytes, hardware registers and status indicators. It is periodically taken in order to restore the system in the event of failure.

(2) A saved copy of a file before it is updated.
 of how personal care services were being delivered.

The findings confirmed that the E&D waiver personal care services offered in Virginia are of great assistance to a population in need, and generally, clients and their family caregivers are appreciative. There are opportunities for improvement in how services are provided, however, especially related to time (i.e., aides showing up as scheduled and staying the full time assigned), training, communication, having a consistent aide, and how hard the aides work. The findings also indicate that providers should provide additional information to clients clarifying exactly what services are covered, as well as the role of the treatment plan. Ongoing use of a client/family caregiver survey is warranted to allow continued monitoring and improvement of service provision. Questions should be included about the use of the treatment plan. We recommend that such Medicaid waiver programs include telephone interviews with a certain percentage--5 to 10 percent--of their clients, perhaps when onsite agency reviews are conducted. Such a structured contact would yield a more balanced picture of performance. Additionally, agencies could use a shorter form of the same instrument, which we subsequently developed, to conduct surveys of their own to help them evaluate performance, outcomes, and client satisfaction.


Anderson, W.L., Wiener, J.M., and Khatutsky, G.: Workforce Issues and Consumer Satisfaction in Medicaid Personal Assistance Services. Health Care Financing Review 28(1):87-101, Fall 2006.

Applebaum, R.A., Straker, J.K., and Geron, S.M.: Assessing Satisfaction in Health and Long-Term Care: Practical Approaches to Hearing the Voices of Consumers. Springer springer

a North American term commonly used to describe heifers close to term with their first calf.
 Publishing Company. New York New York, state, United States
New York, Middle Atlantic state of the United States. It is bordered by Vermont, Massachusetts, Connecticut, and the Atlantic Ocean (E), New Jersey and Pennsylvania (S), Lakes Erie and Ontario and the Canadian province of
, NY. 2000.

Applebaum, R., Mollica, R., and Tilly, J.: Assuring Homecare Quality: A Case Study of State Strategies. Generations 21(4):57-63, Winter 1997/1998.

Brossoie, N., Roberto, K.A., Teaster, P.B., et al.: Assuring Quality Care: Exploring Strategies of Medicaid E&D Waiver Providers. Home Health Care Services Quarterly 24(4):81-101, 2005.

Caro, F.G.: Asking the Right Questions: The Key to Discovering What Works in Home Care. The Gerontologist ger·on·tol·o·gy  
The scientific study of the biological, psychological, and sociological phenomena associated with old age and aging.

 41(3):307-308, June 2001.

Centers for Medicare & Medicaid Services: Consumer Experience Survey--Elderly & Disabled. The Medstat Group. Washington, DC. 2003.

DePallo, M. and Stowell-Ritter, A.: South Dakota South Dakota (dəkō`tə), state in the N central United States. It is bordered by North Dakota (N), Minnesota and Iowa (E), Nebraska (S), and Wyoming and Montana (W).  Long-Term Care: An AARP Survey. AARP Research Group. Washington, DC. September 2002.

Geron, S. M., Smith, K., Tennstedt, S., et al.: The Home Care Satisfaction Measure: A Client-Centered Approach to Assessing the Satisfaction of Frail frail 1  
adj. frail·er, frail·est
1. Physically weak; delicate: an invalid's frail body.

 Older Adults with Home Care Services. Journal of Gerontology gerontology: see geriatrics. , Series B: Psychological Sciences & Social Sciences 55B(5):S259-S270, September 2000.

Glass, A., Roberto, K.A., Brossoie, N., et al.: Elderly & Disabled Waiver Services: Results of a Statewide Client Satisfaction Survey. Research Report No. 2-04. Virginia Polytechnic Institute and State University Virginia Polytechnic Institute and State University, at Blacksburg; land-grant and state supported; coeducational; chartered and opened 1872 as an agricultural and mechanical college. , Center for Gerontology. Blacksburg, VA. 2004.

Glass, A., Teaster, P.B., Roberto, K.A., et al.: Elderly and Disabled Waiver Services: Important Dimensions of Personal Care from the Client's Perspective. Home Health Care Services Quarterly 24(3): 59-77, 2005.

Houser, A., Fox-Grage, W., and Gibson, M.J.: Across the States 2006: Profiles of Long-Term Care and Independent Living. AARP Public Policy Institute. Washington, DC. December 2006.

Institute of Medicine: Improving the Quality of Long-Term Care. National Academy Press. Washington, DC. 2001.

Kane, R.A., Frytak, J., and Eustis, N.N.: Agency Approaches to Common Quality Problems in Home Care: A Scenario Study. Home Health Care Services Quarterly 16(1-2):21-40, 1997.

Kasper, J., Lyons, B., and O'Malley, M.: Long-Term Services and Supports: The Future Role and Challenges for Medicaid. Kaiser Commission on Medicaid and the Uninsured Report Number 7671. September 2007. Internet address There are two kinds of addresses that are widely used on the Internet. One is a person's e-mail address, and the other is the address of a Web site, which is known as a URL. Following is an explanation of Internet e-mail addresses only. For more on URLs, see URL and Internet domain name. : medicaid/upload/7671.pdf (Accessed 2008.)

Kassner, E., Reinhard, S., Fox-Grage, W., et al.: A Balancing Act: State Long-Term Care Reform. AARP Public Policy Institute. Washington, DC. July 2008.

Khatutsky, G., Anderson, W.L., and Wiener, J.M.: Personal Care Satisfaction Among Aged and Physically Disabled Medicaid Beneficiaries. Health Care Financing Review 28(1):69-86, Fall 2006.

Lima, J.C. and Allen, S.U.: Targeting Risk for Unmet Need: Not Enough Help Versus No Help at All. Journal of Gerontology Series B: Psychological Sciences & Social Sciences 56B(5):S302-S310, September 2001.

Morrow-Howell, N., Proctor, E., and Roszario, P.: How Much is Enough? Perspectives of Care Recipients and Professionals on the Sufficiency of In-Home Care. The Gerontologist 41(6):723-732, December 2001.

New England States Consortium: Getting Feedback from Frail Elders and People with Disabilities. MMIP MMIP Maintenance Management Improvement Program
MMIP Medicare and Medicaid Integration Project
MMIP Monthly Mortgage Insurance Premium
MMIP Man Machine Interface Protocol
MMIP Mobility Management Internet Protocol
 Technical Assistance Paper No. 13. December 2002. Internet address: chpre/research/MMIP/TApapers/TApaper13.pdf (Accessed 2008.)

Noelker, L. S. and Hard, Z.: Linking Quality of Long Term Care and Quality of Life. Springer Publishing Company. New York, NY. 2000.

U.S. General Accounting Office: Long-Term Care: Federal Oversight of Growing Medicaid Home and Community-Based Waiver Should Be Strengthened. GAO-03-576. U.S. Government Printing Office. Washington, DC. June 2003.

Wiener, J.M., Tilly, J., and Alechxih, L.M.B.: Home and Community-Based Services in Seven States. Health Care Financing Review 23(3):89-114, Spring 2002.

Reprint reprint An individually bound copy of an article in a journal or science communication  Requests: Anne P Anne P (born November 1972). She is a fashion model and an actress from Denmark. She was one of the hosts for Scandinavia's Next Top Model. She guided the Danish girls towards victory in Denmark, before the other participanting counties (Sweden and Norway) competing for . Glass, Ph.D., University of Georgia Organization
The President of the University of Georgia (as of 2007, Michael F. Adams) is the head administrator and is appointed and overseen by the Georgia Board of Regents.
, 255 E. Hancock Ave., Athens, Georgia Athens-Clarke County is a unified city-county in Georgia, U.S., in the northeastern part of the state, at the eastern terminus of Georgia 316. The University of Georgia is located in this college town and is responsible for the initial creation of Athens and its subsequent growth.  30602-5775. E-mail:

Anne P. Glass, Ph.D., Karen A. Roberto, Ph.D., Nancy Brossoie, Ph.D., Pamela B. Teaster, Ph.D., and Donna Q. Butler, Ph.D.

Anne P. Glass and Donna Q. Butler are with the University of Georgia. Karen A. Roberto and Nancy Brossoie are with Virginia Polytechnic Institute and State University. Pamela B. Teaster is with the University of Kentucky Coordinates:  The University of Kentucky, also referred to as UK, is a public, co-educational university located in Lexington, Kentucky. . The research in this article was supported by a subcontract sub·con·tract  
A contract that assigns some of the obligations of a prior contract to another party.

intr. & tr.v. sub·con·tract·ed, sub·con·tract·ing, sub·con·tracts
 to the Center for Gerontology at Virginia Polytechnic Institute and State University, and data from the Virginia Department of Medical Assistance Services under a Real Choice grant (Grant Number P-91599/3) from the Centers for Medicare & Medicaid Services (CMS). The statements expressed in this article are those of the authors and do not necessarily reflect the views or policies of the University of Georgia, Virginia Polytechnic Institute and State University, University of Kentucky, or CMS.
Table 1
Medicaid Waiver Personal Care Recipients: Assistance with Activities

                           Reports Needing Assistance

Activity                        (n)    (Percent)

Doing Housework                 739      90.20
Making Meals                    707      86.30
Taking a Bath or Shower         706      86.20
Getting Groceries               642      78.40
Getting In or Out of Bed        441      53.80

                           Reports Receiving Help, of Those
                            Reporting Need for Assistance

Activity                        (n)    (Percent)

Doing Housework                 681      92.20
Making Meals                    628      88.80
Taking a Bath or Shower         677      95.90
Getting Groceries               286      44.50
Getting In or Out of Bed        404      91.80

NOTE: n = 819.

SOURCE: These items from the Consumer Experience Survey-Elderly &
Disabled (Centers for Medicare & Medicaid Services: Consumer
Experience Survey-Elderly & Disabled. The Medstat Group. Washington,
DC. 2003.) were included in the Virginia Medicaid Elderly &
Disabled Waiver statewide survey data collected 2003.

Table 2
Medicaid Waiver Personal Care Recipients: Reported Unmet Needs

Client Unmet Need                                   (n)   (Percent)

Help with Physical Therapy, Range of Motion,        18      14.2
More Help with Housecleaning                        17      13.4
More Hours/Help on Weekends                         16      12.6
Additional Help with Activities of Daily Living     13      10.2
Help at Night/Putting Client to Bed                  8       6.3
Shopping                                             8       6.3
Shaving and Nail Care                                6       4.7
Taking Client Outside                                5       3.9
Cooking/Evening Meals                                5       3.9
Transportation to Medical Appointments               5       3.9
Assistance with Special Needs such as Intravenous    5       3.9
  Therapy, Oxygen, Tube Feedings

NOTES: n = 106 respondents. They identified 127 unmet needs, but
only those named by more than one respondent are included in the

SOURCE: Glass, A. P. and Butler, D. O., University of Georgia;
Roberto, K. A. and Brossoie, N., Virginia Polytechnic Institute and
State University; and Teaster, P. B., University of Kentucky, 2008.

Table 3
Medicaid Waiver Personal Care Survey Respondents: Comparison of
Positive Aide Attributes

                                 Strongly   Somewhat
Attribute                  (n)    Agree      Agree


Takes an Interest in Me    811     90.4        7.0
Good Company               808     89.2        8.7
Good Caregiving Skills     809     88.5        9.1
Can Be Trusted             800     88.5        9.5
An Honest Person           795     88.2       10.6
A Nice Person              810     87.3       11.2
Good Housekeeping Skills   789     82.6       10.5

                           Somewhat   Strongly
Attribute                  Disagree   Disagree


Takes an Interest in Me      1.4        1.2
Good Company                 1.4        0.7
Good Caregiving Skills       1.6        0.7
Can Be Trusted               0.9        1.1
An Honest Person             0.5        0.8
A Nice Person                0.9        0.6
Good Housekeeping Skills     3.5        3.3

SOURCE: Glass, A. P. and Butler, D. O., University of Georgia;
Roberto, K. A. and Brossoie, N., Virginia Polytechnic Institute and
State University; and Teaster, P. B., University of Kentucky, 2008.

Table 4
Medicaid Waiver Personal Care Survey Respondents: Comparison of
Aide Attributes

                                              Frequency of Traits

Positive Traits                             (n)   Often   Sometimes


Knows What to Do When Comes                 812   95.7      3
Completes All Tasks Needed                  811   91.6      5.5
Does the Work Expected                      810   90.6      6.2
Does Things the Way You Want Them Done      809   89.1      7.9
Arrives on Time                             809   87.0      9.3
Works Hard                                  806   84.5      9.7

Negative Traits


Smokes in House Without Permission          810    0.0      0.2
Shows Up With Another Person                810    1.2      2.0
Is Difficult to Understand                  809    2.8      4.9
Talks on the Telephone More Than Should     793    3.7      4.9
Leaves Before Scheduled to Leave            806    4.7      5.2
Does Not Seem to Understand What You Want   804    9.5      5.6
Does Not Show Up                            812    6.0     10.1

                                          Frequency of Traits

Positive Traits                             Rarely   Never


Knows What to Do When Comes                  0.9      0.5
Completes All Tasks Needed                   2.0      0.9
Does the Work Expected                       1.4      1.9
Does Things the Way You Want Them Done       1.6      1.4
Arrives on Time                              2.5      1.2
Works Hard                                   2.9      3.0

Negative Traits


Smokes in House Without Permission           0.0     99.8
Shows Up With Another Person                 2.6     94.2
Is Difficult to Understand                   3.2     89.0
Talks on the Telephone More Than Should      4.5     86.9
Leaves Before Scheduled to Leave            10.2     79.9
Does Not Seem to Understand What You Want   10.4     74.5
Does Not Show Up                            26.0     57.9

SOURCE: Glass, A. P. and Butler, D. O., University of Georgia;
Roberto, K. A. and Brossoie, N., Virginia Polytechnic Institute and
State University; and Teaster, P. B., University of Kentucky, 2008.

Table 5
Medicaid Waiver Personal Care Survey Respondents: Reasons Given for
Respondent Dissatisfaction with Complaint Resolution

Reasons Given for Dissatisfaction                       (n)   Percent

Problems Obtaining Aides (e.g., took too long to get    34     43.0
  new aide/did not send new aide/would not replace
  aide/aide did not show up and no replacement/
  substitutes incompetent/had to change aides too
  many times/same problems over and over/ problem
  getting aides on weekends or evenings/too much
  turnover/cannot find good help/hard to find
  aide/pay too low)

Problems With Agency (e.g., agency did not make         24     30.4
  promised changes or follow agreed service
  plan/agency did not live up to expectations/client
  might change agencies/poor communications/agency
  does not care/gets mad with family and does not do
  anything/not enough checking up on aides/agency did
  nothing about aide lying)

Problems With Aides (e.g., unreliable/aide stole        15     19.0
  money or other items/sending people who cannot
  provide needed services like lifting/aide older
  than client/drawing blood/aides take 2 hour breaks
  and do not do jobs/aides have no instruction/do not
  clean/aide using drugs/molestation by former aide)

Other (e.g., was told to complain to another dept.       6      7.6
  but did not /DMAS issue/Medicaid still working on
  problem for a month/do not agree with nurse/too
  many complaints to remember/do not know)

NOTES: n = 79. DMAS is Department of Medical Assistance Services.

SOURCE: Glass, A. P. and Butler, D. O., University of Georgia;
Roberto, K. A. and Brossoie, N., Virginia Polytechnic Institute and
State University; and Teaster, P. B., University of Kentucky, 2008.

Table 6
Medicaid Waiver Personal Care Survey Respondents: Quality of Life
Outcome Measures

                                          Strongly   Somewhat
Outcome Measure                     (n)    Agree      Agree


Better Able to Deal With (YOUR)     794     79.1       18.3
  Health Problems

(YOUR) Life is Better Because of    811     83.8       13.8
  Receiving Services

Having an Aide in the Home Causes   722     3.6        5.8
  Stress for (YOU).

                                    Somewhat   Strongly
Outcome Measure                     Disagree   Disagree


Better Able to Deal With (YOUR)       1.5        1.1
  Health Problems

(YOUR) Life is Better Because of      2.1        0.2
  Receiving Services

Having an Aide in the Home Causes     5.4        85.2
  Stress for (YOU).

NOTES: (YOUR) or (YOU) refers to the individual receiving the
services in measure one, and to the respondent, whether client or
family caregiver, in measures 2 and 3.

SOURCE: Glass, A. P. and Butler, D. O., University of Georgia;
Roberto, K. A. and Brossoie, N., Virginia Polytechnic Institute and
State University; and Teaster, P. B., University of Kentucky, 2008.

Figure 2
Virginia Medicaid Waiver Personal Care Services: Black/African
American and White Aides and Client Distribution, by Location

                    African           African
                   American   White   American   White
                    Aides     Aides   Clients    Clients

Northern Virginia    56.9     15.4     36.9       47.7
Richmond             87.4     10.8     66.1       30.4
Tidewater            86.9     11.8     73.8       23.4
Southwest            31.8     66.4     19.3       78.3
Northwest            23.7     75.0     17.1       80.3
Southside            84.2     10.9     72.1       26.0

SOURCE: Glass, A. P. and Butler, D. Q., University of Georgia;
Roberto, K. A. and Brossoie, N., Virginia Polytechnic Institute
and State University; and Teaster, P. B., University of Kentucky,

Note: Table made from bar graph.
COPYRIGHT 2008 U.S. Department of Health and Human Services
No portion of this article can be reproduced without the express written permission from the copyright holder.
Copyright 2008 Gale, Cengage Learning. All rights reserved.

 Reader Opinion




Article Details
Printer friendly Cite/link Email Feedback
Author:Glass, Anne P.; Roberto, Karen A.; Brossoie, Nancy; Teaster, Pamela B.; Butler, Donna Q.
Publication:Health Care Financing Review
Geographic Code:1USA
Date:Dec 22, 2008
Previous Article:Effects of Green House[R] nursing homes on residents' families.
Next Article:Alternative comorbidity adjustors for the medicare inpatient psychiatric facility PPS.

Related Articles
Medicaid policies and home health care provisions for persons with disabilities.
Home and Community-Based Services Waivers.
Health Reform, Year Seven: Observations About Medicaid Managed Care.
Medicaid: 35 Years of Service.
Medicaid 1915(c) Home and Community-Based Services Waivers Across the States.
Medicaid--it's not just about income!
Watch out for waivers.

Terms of use | Copyright © 2014 Farlex, Inc. | Feedback | For webmasters