General RIM resources.Sample Forms for Archival and Records Management Programs ARMA International and Society of American Archivists The Society of American Archivists (established 1936) is the oldest and largest archivist association in North America, serving the educational and informational needs of more than 3,400 individual and institutional members. This invaluable new resource includes more than 200 sample forms and policies from which users may choose and customize to meet their own needs. The forms have been standardized and made generic so they can be used "as is," either individually or as a compilation selected for inclusion in an organizational forms manual. The book provides camera-ready originals that can be photocopied, distributed, and completed. The accompanying compact disk (CD) includes these same forms in Microsoft Word A full-featured word processing program for Windows and the Macintosh from Microsoft. Included in the Microsoft application suite, it is a sophisticated program with rudimentary desktop publishing capabilities that has become the most widely used word processing application on the market. '97, rich text format Rich Text Format - (RTF) An interchange format from Microsoft for exchange of documents between Word and other document preparation systems. (RTF (Rich Text Format) A document format from Microsoft for encoding text and graphics. It was adapted from IBM's DCA format and supports ANSI, IBM PC and Macintosh character sets. ), and portable document format (file format) Portable Document Format - (PDF) The native file format for Adobe Systems' Acrobat. PDF is the file format for representing documents in a manner that is independent of the original application software, hardware, and operating system used to create those documents. (PDF (Portable Document Format) The de facto standard for document publishing from Adobe. On the Web, there are countless brochures, data sheets, white papers and technical manuals in the PDF format. ). The Word and RTF forms can be completed (by simply tabbing through and keying in the fields) and printed from the CD. They can also be copied to local drives where they can be "unlocked" customized, completed, and distributed electronically. The CD is compatible with Windows 95, 98, 2000, and NT and with Macintosh operating systems. It is not compatible with Windows 3.1. Records management forms include those that are used for: * inventorying and scheduling * records centers/records control * records destruction/disposition * micrographics/quality control * vital records * miscellaneous: auditing the records management program, evaluating records management software, evaluating training Archival forms include those used for: * survey and appraisal * disposition and accessioning * arrangement and description * use and reference * preservation * management and miscellaneous ISBN ISBN abbr. International Standard Book Number ISBN International Standard Book Number ISBN n abbr (= International Standard Book Number) → ISBN m : 1-931786-00-3 (ARMA International and Society of American Archivists) Soft cover, English, 290 pages, 2002 Catalog No. A4704 $40, ARMA member $28 Arranging and Describing Archives and Manuscripts Fredric M. Miller A practical overview of archival management fundamentals. Arranging and Describing Archives and Manuscripts assists records and information managers who are new to managing archives. This how-to manual * provides instruction about the basic archival functions of accessioning, arrangement, and description * discusses basic archival principles and the differences between archives, manuscripts, and libraries ISBN: 0-931828-75-9 (Society of American Archivists) Soft cover, English, 131 pages, 1990 Catalog No. B4308 $30 ARMA member or non-member For more information about archives management, visit the Society of American Archivists (SAA (Systems Application Architecture) A set of interfaces designed to cross all IBM platforms from PC to mainframe. Introduced by IBM in 1987, SAA includes the Common User Access (CUA), the Common Programming Interface for Communications (CPI-C) and Common Communications ) at www.archivists.org. Job Descriptions--A Guideline ARMA International Standards Job Descriptions Task Force This guideline can be used when creating and implementing records and information management organizational charts and job descriptions. It includes 16 job descriptions and sample organizational charts to assist the user in determining writing and placement of the positions in their specific organization. Job descriptions include title, function, duties and responsibilities, principal contacts, position requirements, education/experience, job previously held, and career mobility. ISBN: 0-933887-12-4 (ARMA) Soft cover, English, 40 pages, 1991 Catalog No. A4541 $29, ARMA member $19 Graphic Design for the 21st Century Linda I. Studer and Marvin Jacobs From forms design to Web site graphics, organizations can look to graphic design as a means of improving or recreating their current image. Graphic Design explores the fields of graphic design and publishing, with sections on * pre-design planning * graphic design principles * layout ideas * forms management and analysis * writing, designing, and marketing Web sites ISBN 0-9629700-3-5 (Words & Pictures Publishing) Soft cover, English, 339 pages, 1999 Catalog No. B4676 $42 ARMA member or non-member Proceedings of the ARMA International 48th Annual Conference (Boston 2003) ARMA Conference Presenters The Proceedings included on this CD were prepared by many of the presenters from the ARMA International 48th Annual Conference held Oct. 19--Oct. 22, 2003, in Boston, Massachusetts “Boston” redirects here. For other uses, see Boston (disambiguation). Boston is the capital and most populous city of Massachusetts.[3] The largest city in New England, Boston is considered the unofficial economic and cultural center of the entire New , as a resource for those who were unable to attend their conference sessions. Among the 38 presentations are: Electronic Risk Management; E-mail Retention: How Much Risk Can You Afford?; Facility Closures, Mergers, and Acquisitions: Practical Tips on Purging, Moving, and Merging Files; From Start to Finish and All the In-Betweens--Implementation of an EDMS (Electronic Document Management System or Enterprise Document Management System ) See document management. EDMS - Electronic Document Management System & RMA (RealMedia Architecture) See RealMedia. : A Case Study; RIM/IT Partnership: The Keystone of Practical Electronic Records Systems Case Study; Getting Started with Web-based Records: Archival Appraisal In the archival sense, appraisal is a process usually conducted by a member of the record-holding institution (often a professional archivist) in which a body of records are examined to determine which records need to be captured and how long the records need to be kept. and Preservation; Information Security and Fraud Protection utilizing RIM Principles; Implementing ISO (1) See ISO speed. (2) (International Organization for Standardization, Geneva, Switzerland, www.iso.ch) An organization that sets international standards, founded in 1946. The U.S. member body is ANSI. 15489 in a Global Fortune 100 Company; Benchmark This! The Plan, Challenges, and Goals; So You Want to Implement Automatic Categorization; Comparing Leading RIM and e-RIM Software; and XML XML in full Extensible Markup Language. Markup language developed to be a simplified and more structural version of SGML. It incorporates features of HTML (e.g., hypertext linking), but is designed to overcome some of HTML's limitations. for Records Managers. Contact information for these presenters is provided in the "Participant List" so that anyone wishing to contact them may have the convenience of doing so. ISBN: 1-931786-13-5 (ARMA International) CD-ROM CD-ROM: see compact disc. CD-ROM in full compact disc read-only memory Type of computer storage medium that is read optically (e.g., by a laser). , English, 2003 Catalog No. A4739 $60, ARMA member $50 Proceedings of the ARMA International 47th Annual Conference (New Orleans New Orleans (ôr`lēənz –lənz, ôrlēnz`), city (2006 pop. 187,525), coextensive with Orleans parish, SE La., between the Mississippi River and Lake Pontchartrain, 107 mi (172 km) by water from the river mouth; founded 2002) ARMA Conference Presenters The Proceedings included on this CD were prepared by many of the presenters from the ARMA International 47th Annual Conference held Sept. 29--Oct. 2, 2002, in New Orleans, Louisiana, as a resource for those who were unable to attend their conference sessions. Among the 40 presentations are: Implementing EDMS--Lessons Learned; Business Process Reengineering See reengineering. Using Workflow Software; A Trial Lawyer's Take on the Admissibility of Electronic Records in Court; The Basic Elements of a Successful Records Management Program; The Sarbanes-Oxley Act--How Does It Affect Records Managers and Records Management Programs?; Website Records Retention: Issues and Challenges; Personnel Records--A RIM Solution; The Strategic Information Manager: Progress Through Development; Media Migration and Virtual Information Arrangement; and Implementing E-mail Management. Contact information for these presenters is provided in the "Participant List" so that anyone wishing to contact them may have the convenience of doing so. ISBN: 1-931786-06-2 (ARMA International) CD-ROM, English, 2002 Catalog No. A4728 $30, ARMA member $25 Proceedings of the ARMA International 46th Annual Conference (Montreal 2001) ARMA Conference Presenters The Proceedings included on this CD-ROM were prepared as a resource for those who were unable to attend conference sessions at the ARMA International 46th Annual Conference. Among the 62 presentations are Business Systems Analysis and Design for RIM Practitioners; RIM Software: Know What You Need to Get What You Want; Managing E-mail Records: The State of the Art; Electronic Risk Management--Reducing Exposure in Litigation An action brought in court to enforce a particular right. The act or process of bringing a lawsuit in and of itself; a judicial contest; any dispute. When a person begins a civil lawsuit, the person enters into a process called litigation. ; E-Sign & UTEA: How Will They Change the Way You Handle Electronic Records?; Planning for Disaster; Managing and Using Web Sites in Archives and Records Management Programs; Taming Digital Records: The Role of Artificial Intelligence; www.electronic.records.on.the.web--Achieving Accountability Among the Chaos; Legal Issues in Electronic Authentication Electronic authentication (E-authentication) is the process of establishing confidence in user identities electronically presented to an information system. E-authentication presents a technical challenge when this process involves the remote authentication of individual people ; Off-site Storage Contracts: Negotiating Key Terms; and Personnel Records: What You Don't Know Don't know (DK, DKed) "Don't know the trade." A Street expression used whenever one party lacks knowledge of a trade or receives conflicting instructions from the other party. Can Hurt You. Contact information for these session presenters is provided in the "Participant List" for the convenience of anyone wishing to contact them. ISBN: 0-933887-99-X (ARMA International) CD-ROM, English, 2001 Catalog No. A4717 $30, ARMA member $25 See also: Cost Analysis for Records and Information Programs, page 31 Glossary of Records and Information Management Terms, page 14 ISO 15489--1 Information and Documentation--Records Management--Part 1: General, page 13 ISO/TR 15489-2 Information and Documentation--Records Management--Part 2: Guidelines, page 13 Manager's Bookshelf Series, pages 32-33 |
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