Emergency preparedness: suggested owner/management action items.The following list was included as a resource in the NAA NAA Nomina Anatomica Avium. 2002 Regional Terrorism Awareness Seminar. In the Community Office * Record codes for keys and cards, assemble master lists of security numbers and passwords. Keep them off site in a secure location. * Back up computer files on a regular basis using company-prescribed programs. Keep back-up disks or tapes off site in a secure location and update regularly. * Assemble copies of important property documents such as plans and blueprints, contracts and guarantees and house in a safebox with the emergency kit. (See below.) * Maintain an updated rent roll in the emergency kit of safebox of important papers to be taken from the site at the time of disaster. * Update employee emergency contacts and contact numbers. * Update neighborhood emergency phone numbers and locations for medical and Red Cross support. * List external resources and contacts and keep them in a safe location off site. Include: [check] Local emergency management office [check] Hospitals [check] Hazardous materials response [check] Fire Department and local and state police [check] Emergency medical services An Emergency medical service (abbreviated to initialism "EMS" in many countries) is a service providing out-of-hospital acute care and transport to definitive care, to patients with illnesses and injuries which the patient believes constitutes a medical emergency. [check] Utilities [check] Community service organizations [check] Contractors [check] Suppliers of emergency equipment [check] Insurance Carrier * Keep an office emergency supply kit packed and stored in a closet. Include: [check] Flashlights and batteries [check] First aid kit [check] Blankets [check] Basic hand tools [check] Basic business operating supplies [check] Food and water for customers and employees who might be confined con·fine v. con·fined, con·fin·ing, con·fines v.tr. 1. To keep within bounds; restrict: Please confine your remarks to the issues at hand. See Synonyms at limit. to an area for a certain period of time * Hold a resident information program to make them aware of your plan and arrangements for emergency response. Onsite * Locate property plans and blueprints--duplicate one complete set, keep one on site and one off site. * Update personal property inventory for offices, common areas and shops. Maintain a copy of the list both on site and off site. * Complete a utility site map showing locations of all water, gas and electrical entry from the city on to the property. Locate each of the following: [check] Electrical boxes [check] Water hydrants [check] Water main valves [check] Water lines [check] Gas lines [check] Gas main valves [check] Electric shut offs [check] Electric substations [check] Electric transformers [check] Storm drains storm drain n. 1. A storm sewer. 2. A catch basin. [check] Storm sewers storm sewer n. A sewer for carrying off rainwater or meltwater, as to a river or bay. [check] Fire extinguishers fire extinguisher: see fire fighting. [check] Alarms and enunciators [check] Exits [check] Fire suppression systems Fire suppression systems are used in conjunction with smoke detectors and fire alarm systems to improve and increase public safety Types
[check] Stairwells and designated escape mutes [check] Restricted areas [check] Hazardous chemicals storage [check] High value items * Identify escape mutes and assembly locations for employees and residents. * Identify shelter areas for all employees. * Ensure evacuation mutes (interior and exterior) are kept clear of obstructions. * Ensure exterior lighting is secured and fully functional. * Install emergency lights that turn on when the power goes out. * Test any alarm system monthly. * Install flexible connectors to appliances and equipment fueled by natural gas. * Assemble and store the following emergency equipment and supplies: [check] Utility map of the property [check] List of employee emergency numbers and contacts [check] List of community resources and responders [check] Gas valve wrenches [check] Yellow caution tape [check] Large first aid kit [check] Pairs of work gloves [check] Water purifying pu·ri·fy v. pu·ri·fied, pu·ri·fy·ing, pu·ri·fies v.tr. 1. To rid of impurities; cleanse. 2. To rid of foreign or objectionable elements. 3. equipment or kit [check] Fluorescent lanterns [check] Flashlights and fresh batteries [check] A foot locker Foot Locker, Inc. (NYSE: FL) is a major American sportswear and footwear retailer, with its headquarters in New York City, and operating in approximately 20 countries worldwide. It is the successor corporation to the F.W. Woolworth Company (“Woolworth’s”). for storing equipment and hand tools [check] Spade, axe, pry-bars, crowbars, etc. [check] Safety helmets (with lights) [check] Camper grill with propane propane, CH3CH2CH3, colorless, gaseous alkane. It is readily liquefied by compression and cooling. It melts at −189.9°C; and boils at −42.2°C;. gas cylinders gas cylinder n → bombona de gas gas cylinder gas n → bouteille f de gaz gas cylinder gas n → [check] Tarpaulins and large pots [check] Dehydrated de·hy·drate v. de·hy·drat·ed, de·hy·drat·ing, de·hy·drates v.tr. 1. To remove water from; make anhydrous. 2. To preserve by removing water from (vegetables, for example). soups, coffee, tea, etc. [check] Ropes or cords [check] Spare elevator key (if applicable) [check] Clipboards with lined paper pads [check] Pens and pencils Leadership Response * Identify the criteria that would call for a shutdown shut·down n. A cessation of operations or activity, as at a factory. shutdown Noun the closing of a factory, shop, or other business Verb shut down of the facility and list what a shutdown entails. * Determine order of notification after emergency services emergency services Emergency care '…services …necessary to prevent death or serious impairment of health and, because of the danger to life or health, require the use of the most accessible hospital available and equipped to furnish those services' . Consider site personnel, management executives, risk managers, insurance claims offices and human resources The fancy word for "people." The human resources department within an organization, years ago known as the "personnel department," manages the administrative aspects of the employees. . * Determine which community responders should be contacted in which disaster circumstances. * Assign emergency responsibilities for each onsite employee, including attendance taker tak·er n. One that takes or takes up something, such as a wager or purchase: There were no takers on the bets. taker Noun , photographer, video recorder See DVR, DVD-R and DVD drives. , witness interviewer, building and property securer, resident communicator. * Establish an approved dollar amount for immediate property recovery needs and preauthorize a purchase order. * Determine chain of command for onsite manager and supervisor who will: [check] Warn employees and residents (if time permits) [check] Alert community responders [check] Conduct a formal evacuation [check] Operate the emergency response center onsite [check] Communicate with media [check] Communicate with law enforcement and emergency officials [check] Shut down operations and secure the office area [check] Protect vital records [check] Identify when to resume business operations Business operations are those activities involved in the running of a business for the purpose of producing value for the stakeholders. Compare business processes. The outcome of business operations is the harvesting of value from assets [check] Restore operations * Determine company response to FBI and law enforcement requests for information and access at time of emergency. * Meet with NAA local affiliate and or Regional Vice President to identify area FBI field office and establish a relationship with office. * Meet with property insurance and/or risk management to review coverage and claims process to: [check] Determine how the value of property will be determined. [check] Identify causes of loss that are covered. [check] Identify deductibles and application specifics. [check] List the process required in the event of a loss. [check] List the documents and records the insurance company will need to see. [check] Determine loss coverage in the event of loss of power. [check] Determine loss coverage in the event of water damage. [check] If there is coverage for lost income in the event of a business interruption, determine if the coverage is adequate. Determine if that coverage is available if the facility is closed by a civil authority. [check] Determine lost income coverage if customers do not return after business reopens. |
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