Electronic mail.What image comes to mind when someone talks about electronic mail, or "e-mail"? Is it an office system that sends messages to your co-worker down the hail, or is it a global system that sends messages to someone across the country? Both images are correct. Both systems send messages over computer links to others on a network.
The global route
Associations are great candidates for using global electronic mail, because they need to communicate with their members. Although there are various ways to set up global electronic mail, users generally hire a third-party service bureau, such as Compuserve or MCI Mail (messaging) MCI Mail - The first commercial Internet electronic mail service, launched by MCI in about 1981. Vint Cerf was the chief engineer.
Reading mail was free but you had to pay to send. Users discovered you could communicate for free by sharing an account. , to provide a centralized cen·tral·ize
v. cen·tral·ized, cen·tral·iz·ing, cen·tral·iz·es
1. To draw into or toward a center; consolidate.
2. vehicle and local telephone numbers that your members may dial. The service bureau may provide a central mail box or bulletin board for you to post global messages and individual mail boxes for each member to use for private messages.
It isn't difficult to discover the advantages of global electronic mail. Imagine the postage and shipping savings if an association is sending communication electronically instead of mailing large documents. Communication is also faster. You can instantly post something on a bulletin board and save several days of delay in mailing. While facsimile machines accomplish the same thing, global electronic mail messages are already electronically formatted. They don't have to be retyped. They don't get lost or misplaced mis·place
tr.v. mis·placed, mis·plac·ing, mis·plac·es
a. To put into a wrong place: misplace punctuation in a sentence.
b. . And in most cases, electronic mail is cheaper than faxing.
The problem: global electronic mail doesn't always work. Global electronic mail requires the user to make a special effort to gain access to it. This usually involves setting other things aside, sometimes hooking up the modem, dialing the service bureau, and logging in A colloquial term for the process of making the initial record of the names of individuals who have been brought to the police station upon their arrest.
The process of logging in is also called booking. only to find you have no mail waiting. Global electronic mail can be frustrating and people stop checking it frequently. It becomes a vicious cycle Noun 1. vicious cycle - one trouble leads to another that aggravates the first
positive feedback, regeneration - feedback in phase with (augmenting) the input : People don't get messages, so they don't use it; therefore, they don't send messages, so other members don't get messages, and so forth.
Office electronic mail-which runs on a local area network (LAN (Local Area Network) A communications network that serves users within a confined geographical area. The "clients" are the user's workstations typically running Windows, although Mac and Linux clients are also used. ), minicomputer (1) An earlier medium-scale, centralized computer that functioned as a multiuser system for up to several hundred users. The minicomputer industry was launched in 1959 after Digital Equipment Corporation introduced its PDP-1 for $120,000, an unheard-of low price for a computer in , or mainframeshares much in common with global electronic mail, and has many of the same advantages. It eliminates paper and permits efficient communication among employees.
The ultimate office electronic mail system even permits long-distance communication. With the fight setupLANs in separate locations, for example-it's possible to install the same electronic mail software on each LAN, have the LANs automatically dial each other at selected intervals and pass mail between them, and have your organization's own private global system. Then you save mailing and shipping costs to remote offices.
Employees on office electronic mail get access to it through computer terminals that are right there, turned on, and ready to go. It's no more than the press of a button from their word processing system Noun 1. word processing system - an application that provides the user with tools needed to write and edit and format text and to send it to a printer
word processor to their electronic mail system. Most office electronic mail systems are passive--you don't have to keep checking for mail. If you receive a message, the system beeps and prints a message on your screen.
People soon discover that electronic mail is the perfect forum for broadcasting any thought that crosses their minds. Before long, you may find yourself wading through earthshaking earth·shak·ing
Of great consequence or importance.
earthshak messages like "Susie or Johnny will be out to lunch for the next half hour" and "Does anyone still have last week's copy of TV Guide "?
Then there is electronic mail's version of "Life's Most Embarrassing Moments." I've seen scathing memos from a supervisor to an employee--the supervisor inadvertently pressed the wrong button and broadcast the message to the entire organization. I've seen love letters, too. If you think the office gossip Office Gossip is a short-lived British sitcom starring Pauline Quirke that lasted only one series in 2001. It was written by Paul Mayhew-Archer, who co-wrote The Vicar of Dibley, and George Pritchett. mill is fast, wait until people start sending this stuff over electronic mail.
If you're looking for Looking for
In the context of general equities, this describing a buy interest in which a dealer is asked to offer stock, often involving a capital commitment. Antithesis of in touch with. office electronic mail, you have many choices. Lotus Development Corporation's cc:Mail is probably the most popular. Microsoft, WordPerfect, and other software companies also have popular products. Ask your dealer to show you the full line. Features to look for include products that allow you to send mail to individuals or groups, save and archive memos, password-protect your mailbox, and "paper clip" documents together.
Consider the choices
If you're about to launch global electronic mail, remember: No matter how excited your membership is about the system, it probably will catch on much more slowly than you anticipate. Look at the reasons behind why your organization wants the system, and make sure it is something you can let evolve over time. And don't base the success of a global electronic mail system on usage volume alone. If you do, you're set up for failure.
On the other hand, if you're considering an internal electronic mail system, it requires management. If you don't set some standards about what people can send, you're likely to get a lot of junk mail See spam and junk faxes. on the system. Wait until they find out they can advertise for free those Christmas cookies Christmas cookies are traditionally sugar cookies (though other flavors may be used based on family traditions and individual preferences) cut into various shapes related to Christmas. they bake every year.