Drawing up a contract of employment.[check] This checklist details the steps involved in drawing up a contract of employment. It is primarily aimed at new contracts, but many points will also be useful to those who have to modify an existing contract. As with any legal document it is essential that advice is sought before a contract is put into effect.
Legislation does not require that an organisation has to have a formal written contract with its employees, but such a contract can prevent disputes over terms and conditions at a later date, whereas oral agreements can often be called into question.
A contract of employment is a legally enforceable agreement, either oral or written, between an employer and employee that defines terms and conditions to which both parties must adhere. Areas covered include job title, remuneration REMUNERATION. Reward; recompense; salary. Dig. 17, 1, 7. , holidays, sick pay, location, mobility, and the period of employment. Extra clauses can be added which restrain the employee after termination of employment "Fired" and "Firing" redirect here. For other uses, see Fired (disambiguation) and Firing (disambiguation).
“Gross misconduct” redirects here. For the ice hockey term, see Penalty (ice hockey). , or make a certain qualification or confidentiality a prerequisite pre·req·ui·site
Required or necessary as a prior condition: Competence is prerequisite to promotion.
n. of the job.
Advantages of contracts of employment
Having well-drafted contracts of employment means that:
employees can be clear about their rights
costs incurred by disputes over terms and conditions can be avoided
the employer can justifiably jus·ti·fi·a·ble
Having sufficient grounds for justification; possible to justify: justifiable resentment.
jus terminate employment if an employee does not meet the contract's requirements.
Disadvantages of contracts of employment
There are no real disadvantages to contracts of employment. Writing one that is water-tight but allows both parties some flexibility is difficult. Contracts require resources to draw up and review, and if they are badly written they can do the organisation more harm than good.
1. Analyse an·a·lyse
v. Chiefly British
Variant of analyze.
analyse or US -lyze
[-lysing, -lysed] or -lyzing, the job to be contracted
Look at the job description if there is one, as this will provide information on what the employee's job entails. Clauses in the contract must allow the employee to carry out his or her duties without restrictions. The post may require the person to have a professional qualification--would the person be allowed to continue in the role if the awarding body were to withdraw their professional status?
2. Consider future plans and objectives
Would you expect the size of the workforce to be reduced in the future? If so, a permanent contract may not be appropriate. A particular job title may not be suitable if you have to transfer the employee to a different department; a general title, such as 'Admin Officer' may offer more scope for change. If you have plans to open further sites throughout the country, you may need to incorporate a mobility clause to cater for employees who will have to work there from time to time. By including clauses such as mobility, the organisation can ensure that its workforce will adapt to its future needs and developments.
3. Look back at problems
The organisation may have had problems with contracts of employment in the past. This could have been due to the nature of the work the organisation does, for example, or an employee could have left taking some customers with them in the process, or have created some intellectual property whose ownership is disputed, or have resisted relocation RELOCATION, Scotch law, contracts. To let again to renew a lease, is called a relocation.
2. When a tenant holds over after the expiration of his lease, with the consent of his landlord, this will amount to a relocation. because a contractual statement was lacking.
4. Gather information and confer with Verb 1. confer with - get or ask advice from; "Consult your local broker"; "They had to consult before arriving at a decision"
ask, enquire, inquire - inquire about; "I asked about their special today"; "He had to ask directions several times" colleagues
Try to obtain some sample contracts of employment used in organisations in the same field, and get hold of literature relating to relating to relate prep → concernant
relating to relate prep → bezüglich +gen, mit Bezug auf +acc the current requirements of personnel legislation. Colleagues can offer good advice over what has and has not worked in the past, both in the current organisation and in others where they may have worked. Trade union representatives can point out contentious issues that may arise.
If your organisation has a legal department, consult it. If not, be prepared to go outside; costs incurred here could well save in the long term.
5. Incorporate written statement
The Employment Rights Act 1996, S. 6, requires a written statement of employment containing main terms and conditions to be given to employees within two months of the start of their employment. This document is evidence of the employment contract, but the actual contract exists in the agreement between the employer and employee on the terms of employment.
The particulars that must be stated in the document are:
* the employer's and employee's names
* the date the employment started (and will end if fixed term)
* the rate of pay and frequency of payment
* terms and conditions relating to hours of work, holidays, holiday pay, sickness SICKNESS. By sickness is understood any affection of the body which deprives it temporarily of the power to fulfill its usual functions.
2. Sickness is either such as affects the body generally, or only some parts of it. leave and sick pay, and pensions and pension schemes
* the notice required to be given by both employee and employer to terminate employment
* any collective agreements which affect the terms and conditions of employment conditions of employment
that part of an employment that sets out the duties, responsibilities, hours of work, salary, leave and other privileges to be enjoyed by persons employed, for example a veterinary nurse, in private practice. , for example, those negotiated by a trade union (even if the employee is not a member)
* the job title
* discipline and grievance procedure A term used in Labor Law to describe an orderly, established way of dealing with problems between employers and employees.
Through the grievance procedure system, workers' complaints are usually communicated through their union to management for consideration by the employer. , or where these can be found in documented form
* details of the place(s) of work
* details of collective agreements (eg redundancy agreements) that affect terms and conditions of employment
* details of overseas work requirements
* the length of time and currency in which remuneration will be made if the employee is required to work abroad for a period of more than one month.
In cases where another document can be referred to, such as a disciplinary procedure disciplinary procedure A sanction, or restriction of the right to practice medicine, imposed on a professional , a staff handbook can be used. This document must be accessible; a copy should be given to the employee as part of their induction induction, in electricity and magnetism
induction, in electricity and magnetism, common name for three distinct phenomena.
Electromagnetic induction .
6. Consider possible extra clauses
There are a number of clauses that may be included in a contract of employment, depending on the nature of the job and the needs of the organisation.
Relocation expenses--it may be appropriate to include a clause which requires an employee to repay any relocation expenses incurred if they leave within a certain period.
Uniform or clothing--where there is a standard dress code or protective clothing is needed, make this clear in the contract. Check on sex discrimination legislation over differences between male and female appearance.
Qualifications--if the jobholder job·hold·er
One who has a regular job.
Noun 1. jobholder - an employee who holds a regular job
earner, wage earner - someone who earn wages in return for their labor is required to obtain or hold a certain qualification by a certain date (educational or professional), define which one and the consequences of failing to have it. Where the employee is funded to obtain a qualification, they may be required to repay the cost if they terminate their employment within a certain period.
Driving licence--employment may be terminated if the employee loses his or her licence.
Mobility--where the employee is expected to work at different bases, make it clear.
Travel--many jobs travel is necessary to meet customers or clients, so you may need to include a clause to cover this. Clerical workers are usually only expected to be as mobile as far as is reasonably possible on a daily commuting basis, whereas managers can be expected to travel as far as the business requires.
Probation--if a probationary period is used for new employees then its length should be given, with the ability to terminate the contract at the end or an earlier date, or to extend the length of the probation probation, method by which the punishment of a convicted offender is conditionally suspended. The offender must remain in the community and under the supervision of a probation officer, who is usually a court-appointed official. . Include a statement which says that permanent employment will be confirmed in writing, subject to the probationary period being completed satisfactorily.
Retirement--it should be made clear if the contract is terminated when the employee reaches the organisation's set retirement age.
Restraints--in some circumstances CIRCUMSTANCES, evidence. The particulars which accompany a fact.
2. The facts proved are either possible or impossible, ordinary and probable, or extraordinary and improbable, recent or ancient; they may have happened near us, or afar off; they are public or it is possible to restrain the activities of an employee once employment has terminated, through the use of clauses known as restrictive covenants Restrictive covenants
Provisions that place constraints on the operations of borrowers, such as restrictions on working capital, fixed assets, future borrowing, and payment of dividends. . An example would be the use of trade secrets acquired while working for an organisation. Expert advice is essential as the employer is required by law to show that the restraining RESTRAINING. Narrowing down, making less extensive; as, a restraining statute, by which the common law is narrowed down or made less extensive in its operation. clauses are not more than is needed to protect their interests.
7. Produce a draft
Have the contract of employment checked over, preferably pref·er·a·ble
More desirable or worthy than another; preferred: Coffee is preferable to tea, I think.
pref by someone with legal expertise. Ensure that all terms are clear and unambiguous, and do not restrict the employee from carrying out or further developing the role.
8. Review the contract
The employee should be made aware that signing the contract is tantamount tan·ta·mount
Equivalent in effect or value: a request tantamount to a demand.
[From obsolete tantamount, an equivalent, from Anglo-Norman to a legally binding contract and therefore subject to the law of the land.
At a later date, ask the employee if there is something that they think needs changing, although the employer is not obliged o·blige
v. o·bliged, o·blig·ing, o·blig·es
1. To constrain by physical, legal, social, or moral means.
2. to make suggested changes. Sometimes a term that permits an employer to vary a contract is included, but the right to vary without an employee's consent is quite limited. Problems that occur elsewhere in the organisation may affect contracts wholesale, so be aware. Keep an eye on the personnel literature for court cases and changes in legislation which may affect current or future contracts.
Dos and don'ts for drawing up a contract of employment
Take time to prepare by examining the job and the future of the role. Get an idea of the law relating to contracts of employment. Use clear and unambiguous wording in the contract.
Forget to draw on the experiences of your colleagues. Cut corners--pay for legal advice if it is not available internally. Try to restrain the employee too much--allow for some flexibility in the contract.
Contracts of employment: a legal guide, Labour Research Department
London: LRD LRD
In currencies, this is the abbreviation for the Liberian Dollar.
The currency market, also known as the Foreign Exchange market, is the largest financial market in the world, with a daily average volume of over US $1 trillion. Publications, 2005
Producing a written statement, ACAS ACAS Cardiology A clinical trial–Asymptomatic Carotid Atherosclerosis Study which evaluated the 5-yr risk of fatal and non-fatal stroke-primary outcome in Pts with asymptomatic but severe carotid atherosclerosis. See Carotid stenosis.
London: ACAS, 2004
Safe employment contracts
Ashford: Indicator, 2004
Contracts of employment: legal essentials, 3rd ed, Chartered Institute of
Personnel and Development
London: CIPD CIPD Chartered Institute of Personnel and Development (UK)
CIPD Conferencia Internacional sobre la Población y el Desarrollo (Mexico)
CIPD Center for Innovation in Product Development , 2004
Do you know what is in your contract of employment?
Have you ever had a problem with your contract of employment? What was it?
Do you know of any case where a contract of employment has been called into question? What happened?
Has anyone left your organisation and taken staff/customers with them? Could they have been prevented from doing so?