Corralling Correspondence.My best tip for time management to continually look for ways to work smarter. During my more than 15 years in association management, we've described this quest as everything from "killing two birds with one stone" to today's nomenclature nomenclature /no·men·cla·ture/ (no´men-kla?cher) a classified system of names, as of anatomical structures, organisms, etc. binomial nomenclature of "multitasking multitasking Mode of computer operation in which the computer works on multiple tasks at the same time. A task is a computer program (or part of a program) that can be run as a separate entity. ." No matter what we call it, here are a few ways I've applied the concept to streamlining our association correspondence. * Digest the association's news. Two times each month, I send out a one-page, two-sided briefing to all members of the governing board Noun 1. governing board - a board that manages the affairs of an institution board - a committee having supervisory powers; "the board has seven members" , committee chairs, and committee members. In this brief publication, I not only update the leadership on important business and issues, but reinforce deadlines for committee reports, conduct brief surveys, publish upcoming special events and meetings, and so forth. Everyone on the routing list knows that the "Noone News" is coming and faithfully reads the short document. * Consolidate correspondence. The staff mails to the leadership each Friday afternoon all correspondence accumulated throughout the week. Unless the individual pieces are urgent, they go in the single mailing. This serves not only as a cost saver to the office, but provides the association leadership with just one package each week. When they receive it, they know that all their association business is included in one packet. This practice benefits both elected leadership and staff. Stephen J. Noone, CAE (1) (Computer-Aided Engineering) Software that analyzes designs which have been created in the computer or that have been created elsewhere and entered into the computer. , executive director, American Academy of Osteopathy American Academy of Osteopathy The professional organization for osteopathic physicians, who actively use osteopathic manipulation in their practice, and adhere to a philosophy that follows the original precepts of osteopathy, as espoused by Andrew Taylor Still, , Indianapolis (staff size. 6; annual operating budget Noun 1. operating budget - a budget for current expenses as distinct from financial transactions or permanent improvements budget items, operating cost, operating expense, overhead - the expense of maintaining property (e.g. : approximately $1 million). |
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