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Barriers falling: the higher education world has been talking about breaking down silos for years. SCUP-42 put integration on display.


SANDRA STARKE STOOD AT THE FRONT OF A small conference room in Chicago and appealed for consideration from a room full of student services, admissions, and finance administrators. She asked not for consideration of her, but for consideration of each other.

To exemplify ex·em·pli·fy  
tr.v. ex·em·pli·fied, ex·em·pli·fy·ing, ex·em·pli·fies
a. To illustrate by example: exemplify an argument.

 her point, Starke, who is vice provost of Enrollment Management at the State University of New York at Binghamton Binghamton University, State University of New York, or their officially adopted name, Binghamton University, is a coeducational public research university located in Vestal, New York. , described how led by the university president--administrators at her university worked to move up the annual budgeting process so that allocations for the next fiscal year would be decided at the beginning of the current year. The university implemented a process in which deans and department heads are involved in fiscal and enrollment planning, and an academic business plan is required for every new program proposal.

Starke also told how admissions and student services officers at Binghamton were asked to think about the financial impact of their work. "You bring in 80 percent of the budget to the institution," she said about admissions departments, "and that's got to be on your mind at every point."

Are these cross-departmental (some might say cross-cultural) strategies nontraditional? Yes. Challenging to execute? Sure. Smart? Definitely. "It facilitates the strategic conversations needed," Starke said of the advanced budgeting timeline.

The Society for College and University Planning's annual conference, held in Chicago in July, offered dozens of such examples of integrated planning In amphibious operations, the planning accomplished by commanders and staffs of corresponding echelons from parallel chains of command within the amphibious task force. See also amphibious operation; amphibious task force. , connected departments, multipurpose mul·ti·pur·pose  
Designed or used for several purposes: a multipurpose room; multipurpose software.

 buildings, linked institutions, and collaborative partnerships. The "Shaping the Academic Landscape: Integrated Solutions" conference highlighted green building, strategies for health, science, and technology centers, and ideas for community colleges. The conference gathered 1,557 attendees (more than any past SCUP conference) as well as 117 exhibitors, all with a focus on academic planning, facilities planning, and resource and budget planning.

Getting a slot to present at SCUP-42 was more competitive than getting published in many scholarly journals, according to according to
1. As stated or indicated by; on the authority of: according to historians.

2. In keeping with: according to instructions.

 Terry Calhoun, director of Media Relations and Publications. The society received 235 proposals for sessions and accepted only 72. Attendees learned that by fostering connections, integrating planning, and developing partnerships, they could compete in the higher education higher education

Study beyond the level of secondary education. Institutions of higher education include not only colleges and universities but also professional schools in such fields as law, theology, medicine, business, music, and art.

Catalytic Conversations

In a plenary session Plenary session is a term often used in s to define the part of the conference when all members of all parties are in attendance.

These sessions may contain a broad range of content from Keynotes to Panel Discussions and are not necessarily related to a specific style of delivery.
 packed with resources and ideas, education author, consultant, and former college administrator Mark Milliron discussed the catalytic conversations that administrators at every college and university should engage in to keep their institutions moving forward.

Milliron, president of Catalyze cat·a·lyze
To modify, especially to increase, the rate of a chemical reaction by catalysis.


to cause or produce catalysis.
 Learning International and former director of the National Institute for Staff & Organizational Development at the University of Texas at Austin “University of Texas” redirects here. For other system schools, see University of Texas System.
The University of Texas at Austin (often referred to as The University of Texas, UT Austin, UT, or Texas
, said top decision makers are missing opportunities because they are too focused on traditional priorities. "We can miss huge issues when they are right in front of us, and it gets worse when we are focused on a mission," Milliron explained after showing a video of two teams of people throwing a ball in a room. (The audience was asked to focus on how many passes each team completed; those who most closely counted the passes were also most likely to miss the fact that a person dressed in a gorilla gorilla, an ape, Gorilla gorilla, native to the lowland and mountain forests of western and central equatorial Africa. It is the largest of the apes, the males reaching a height of 5 to 6 ft (150–190 cm) with a 9-ft (144–cm) arm spread.  costume walked right through the middle of the game.)

Milliron went on to discuss how for institutions, the idea of fixed enrollment patterns is outdated. Many community colleges, for instance, put a two-year degree schedule in their marketing materials despite the fact that the vast majority of students at these institutions do not complete degrees in a two-year timeframe. Students no longer pass through institutions once, Milliron noted. Rather, they come through in swirls as they complete degrees, attain new job skills, change careers, and further develop their abilities. "They are swirling in once, and then they come back, and come back, and come back," he said.

Milliron's other catalytic conversations focused on the impact of globalization globalization

Process by which the experience of everyday life, marked by the diffusion of commodities and ideas, is becoming standardized around the world. Factors that have contributed to globalization include increasingly sophisticated communications and transportation
 on institutions; the need for partnerships; improving advancement by pulling together various departments in the institution; new opportunities and challenges involving technology; leadership; and undertaking initiatives that take institutions into new territory and make a clear difference.

Technology's Role

If integration and collaboration are taking higher ed into the future, then technology is the grease in the wheels. Milliron illuminated this theme--present throughout many conversations at SCUP-42--by explaining how gaming is a necessary presence on campus not just as a degree area but as a teaching tool and avenue for student engagement.

Milliron pointed to the Serious Games Initiative, which is forging links between the electronic game industry and projects involving the use of games in education, training, health, and public policy. He also noted "America's Army For the actual U.S. Army, see United States Army.
America's Army (also known as AA or Army Game Project) is a tactical multiplayer first-person shooter owned by the United States Government and released as a global public relations initiative
," the U.S. Army's virtual army experience that engages recruits and provides online collaboration before boot camp Software from Apple that enables an Intel x86-based Macintosh to host the Windows XP operating system. Boot Camp is used to divide the hard disk into Windows and Mac partitions, to install the necessary drivers and to create a dual boot environment.  begins. Some higher ed institutions are now using online games for student orientation, Milliron added.

BIM BIM Building Information Modeling
BIM Building Information Model
BIM Bord Iascaigh Mhara (Irish Sea Fisheries Board)
BIM Brussels Instituut voor Milieubeheer (Belgium)
BIM Bharathidasan Institute of Management
, or Building Information Modeling, also generated buzz throughout the conference as a promising application in the building realm. A new generation of software that goes further than AutoCad, BIM programs indude Revit from Autodesk and ArchiCAD from Graphisoft. The application creates virtual plans that are linked to data files, so that each object in the plan (essentially a digital drawing) is loaded with information.

Through BIM, architects, construction companies, institutional clients, and other partners in a project team can access the application and click on objects to learn more about such things as material needed, cost, and impact on surrounding objects. Since it approximates a virtual finished product, BIM helps team members foresee actual problems and therefore collaborate early in the design process to develop solutions.

Richard Bowen For the American university president Richard Bowen, see .

Richard Bowen (1761 – 1797) was a British naval commander. He was born in Ilfracombe.

Among other engagements, he captained HMS Terpsichore at the failed storming of Santa Cruz de Tenerife.
, associate vice president for Administration and Finance at Northern Arizona University Northern Arizona University (NAU) is a public university in Flagstaff, Arizona in the United States.

As of Fall 2007, the university has 21,352 students, 13,989 of these are situated in the main Flagstaff campus<ref name="Enrollment" />.
, explained how BIM was put to use during a building boom at the university's Sedona campus. The projects at NAU (1) (Network Access Unit) An interface card that adapts a computer to a local area network.

(2) (Network Addressable Unit) An SNA component that can be referenced by name and address, which includes the SSCP, LU and PU.
 required a fast development cycle, and planners needed tools that allowed for quick decision making and acknowledgment acknowledgment, in law, formal declaration or admission by a person who executed an instrument (e.g., a will or a deed) that the instrument is his. The acknowledgment is made before a court, a notary public, or any other authorized person.  of budget constraints A Budget Constraint represents the combinations of goods and services that a consumer can purchase given current prices and his income. Consumer theory uses the concepts of a budget constraint and a preference ordering to analyze consumer choices.  considering the high cost of construction these days.

As Bowen noted, BIM helped project teams at NAU avoid planning, budgeting, and construction problems. While it required a time and financial investment, it allowed team members to visualize and experience each project from conception through design.

"At the beginning, you are going to spend more money, more time, more sweat, long hours, and face culture changes," said Michael Alan LeFevre, director of Planning and Design Support Services support services Psychology Non-health care-related ancillary services–eg, transportation, financial aid, support groups, homemaker services, respite services, and other services  at Holder Construction Company. "But every single person who has gone through this with us has not wanted to go back."

"It's a partially fulfilled promise at this time, but it really is happening," said co-presenter Michael Patrick, associate/design director at the international architecture firm Gensler. "This is where we're going."

FOR THE LAST SEVEN YEARS, SCUP HAS TAKEN TIME EACH YEAR TO tip its hat to excellent projects in planning and architecture. At SCUP-42, recipients of the SCUP/AIA-CAE Excellence in Planning, Landscape Architecture, and Architecture Awards highlighted important trends on campuses nationwide.

Successful planning initiatives are showing complexity, integration, and consideration of ecology, according to Stephen Troost, campus master planner at Michigan State University Michigan State University, at East Lansing; land-grant and state supported; coeducational; chartered 1855. It opened in 1857 as Michigan Agricultural College, the first state agricultural college.  and an awards juror juror n. any person who actually serves on a jury. Lists of potential jurors are chosen from various sources such as registered voters, automobile registration or telephone directories. . Planning projects are also blurring campus-community boundaries, reclaiming use of leftover space, and appreciating the past without living in it, Troost noted.

While sustainability has become a commonplace consideration in planning, the tipping point The point in time in which a technology, procedure, service or philosophy has reached critical mass and becomes mainstream. See network effect. See also tip and ring.  for accelerating sustainable design has not passed, Troost said. He noted that future projects must advance the knowledge base, and that lifecycle cost and/or commission should be more routinely funded.

As a growing force on campus, landscape architecture projects are garnering attention, and they received SCUP awards for the first time this year. Larry Porter, an awards juror, highlighted the need for landscape architecture to define a sense of place on campus. Most award applications in this category dealt with holistic planning, taking in pedestrian patterns and respect for ecology, noted Porter, who is a senior landscape architect at Rutgers. Successful landscape architecture projects are also enhancing the student life experience, creating pedestrian-first environments and showing a commitment to master planning, Porter said.

In categories honoring architecture projects for new buildings, additions, restorations or preservations, and renovations or adaptive reuses Adaptive reuse is the process of adapting old structures for new purposes.

When the original use of a structure changes or is no longer required, as with older buildings from the industrial revolution, architects have the opportunity to change the primary function of the
, themes among award recipients included expanding academic and student life uses for facilities; invigorating in·vig·or·ate  
tr.v. in·vig·or·at·ed, in·vig·or·at·ing, in·vig·or·ates
To impart vigor, strength, or vitality to; animate: "A few whiffs of the raw, strong scent of phlox invigorated her" 
 surplus buildings in communities; reinventing old neighborhoods; creating new venues through sensitive but dynamic renovations and expansions of campus landmarks; and designing iconic i·con·ic  
1. Of, relating to, or having the character of an icon.

2. Having a conventional formulaic style. Used of certain memorial statues and busts.
 new buildings that express the aspirations aspirations nplaspiraciones fpl (= ambition); ambición f

aspirations npl (= hopes, ambition) → aspirations fpl 
 of small but growing campuses.

To learn more about these trendsetting projects and for a complete list of award winners, visit recips.html. Shifting Expectations

If conversations at SCUP-42 were any indicator, successful administrators need to open their minds and stretch their thinking beyond current norms and processes. Case in point: Libraries, it seems, are no longer just libraries (even the word itself might become outdated).

Several presenters explained that for campus libraries to remain relevant, they must no longer be seen just as repositories for books and resources, or even as spaces for student groups to meet. Libraries of today and tomorrow should be multi-use and provide space for academic offices, classes, and campus events.

At Washington and Lee University Washington and Lee University, at Lexington, Va.; coeducational; founded and opened 1749 as Augusta Academy. It was called Liberty Hall in 1776; became Liberty Hall Academy (a college) in 1782, Washington Academy (following a gift from George Washington) in 1798,  (Va.), the Leyburn Library has been targeted for renovation in part because it has become a problem, not a source of pride, according to Joseph Grasso, the university's vice president for Administration who is departing for Cornell this fall.

The library at Washington and Lee has several issues: It disperses people instead of bringing them together, it is dark, and it is not particularly attractive. It has not been a stop for student tour groups.

Aiming to bring the building in line with the rest of the campus, administrators and the university architect at Washington and Lee have embarked on plans to integrate core principles of the campus master plan into the academic library. Plans include adding space to the library and revising its offerings and functions. This process is currently underway, with an emphasis on more shared study space, an indoor/outdoor cafe, smart classrooms, conference space, academic learning offices and classrooms, a lecture room/auditorium, writing center, a multimedia lab, and computing offices.

Grasso's co-presenters---Thomas Contos, the university's architect, and Stephen Johnson There are several well-known people called Stephen Johnson:
  • Stephen Johnson, photographer, designer, and teacher.
  • Stephen Johnson, an American politician in Washington state
  • Stephen C. Johnson, computer scientist, mathematician and famed Unix hacker
  • Stephen L.
, consulting and founding principal with Pfeiffer Partners--also noted that libraries are evolving nationwide. (When asked how many audience members were engaged in new library building or renovation projects, about 40 people raised their hands.) On some campuses, more staff are coming under the umbrella of top administrative positions such as chief information officer and provost for information services See Information Systems. .

Making library buildings into more collaborative, shared knowledge centers--while respecting the needs and staff of the library-may even help garner funding for projects.

Expanded, joint-use libraries encompass several different functions and therefore affect more students, faculty, staff, administrators, and community members.

Impact on Learning

While planning on campus must bring various partners together, students should be at the core of considerations. At Ohlone College For the American Indian tribe of the same name, see .

Ohlone College is a community college located in Fremont, California. It was established in 1965. It is the main campus of the Ohlone Community College District; there are two satellite locations in Newark, California.
 (Calif.), administrators partnered with Apple, Steelcase, and Stanford University Stanford University, at Stanford, Calif.; coeducational; chartered 1885, opened 1891 as Leland Stanford Junior Univ. (still the legal name). The original campus was designed by Frederick Law Olmsted. David Starr Jordan was its first president.  to implement a prototype classroom that could bolster student learning and satisfaction. Presenters shared their ideas and lessons with SCUP attendees.

As a community college in Fremont, Calif., serving 18,000 students a year, Ohlone must meet the needs of a variety of learners, including adults who juggle jobs, school, and family. The prototype classroom was developed with the guiding principle that physical environments directly affect learning and should therefore give students the best possible opportunities for achievement. "In a community college, it is especially important to us that students are successful," said co-presenter Douglas Treadway, president of Ohlone. "We are compensating for some negatives. We have an at-risk population that we're trying hard to engage."

In an interactive session that asked participants to consider the impact of the conference room on their feelings and learning outcomes, project partners on the Ohlone prototype explained that the benefits of new types of classrooms far outweigh the investments required. Students who took classes in the prototype room "felt much closer to the faculty," said Leta Stagnaro, dean at Ohlone.

Treadway added that while developing high-impact physical environments costs money, "there is a rapid return on investment if we retain students."

Next year the college will open the Ohlone College Newark Center for Health Sciences and Technology. All of the new campus's classrooms were designed with lessons from the prototype in mind.

Caryn Meyers Fliegler is a contributing writer and former associate editor for University Business.


Mark Milliron's Catalytic Conversations blog,

Nat'l Building Information Model Standard Project,

SCUP, Serious Games Initiative,
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Author:Meyers Fliegler, Caryn
Publication:University Business
Date:Oct 1, 2007
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