Addendum.The July 2002 Tax Clinic item, "ERP (Enterprise Resource Planning) An integrated information system that serves all departments within an enterprise. Evolving out of the manufacturing industry, ERP implies the use of packaged software rather than proprietary software written by or for one customer. Systems and Record Retention," at p. 442, stated on p. 444, in the paragraph entitled en·ti·tle tr.v. en·ti·tled, en·ti·tling, en·ti·tles 1. To give a name or title to. 2. To furnish with a right or claim to something: "Meeting the Requirements": The most widely used ERP system, SAP, does not provide a means to store files sequentially once removed from the live system (such as during archiving). A retention solution developed by the Americas SAP User's Group meets these requirements. It provides a means by which files can be copied from the live system, as long as the relevant transaction details are copied to secure sequential files that can then be reviewed during tax audits. Although this solution was designed to meet the basic record-retention requirements established in Rev. Rul. 71-20 and Rev. Proc. 91-59 and further clarified in Rev. Proc. 98-25, taxpayer-specific customization may be necessary. According to according to prep. 1. As stated or indicated by; on the authority of: according to historians. 2. In keeping with: according to instructions. 3. David E. Nelson, Product Manager for Taxation at SAP Labs SAP Labs are the Research and Development Organizations of Parent Company SAP AG. SAP has its Labs spread across the globe. Prominent Labs are located in Palo Alto USA, Bangalore India, Raanana Israel and Shanghai China. , SAP is not an ERP system; it is the manufacturer of the R/3 ERP system. Although the act of archiving data within the R/3 system removes such data from direct online access, it can be accessed with the archiving R/3 system via included index-based access utilities. The archived data is not readily accessible by non-SAP systems. SAP Development created a data retention tool (DART), released in April 1998 and developed using tax experts from the R/3 user community under the auspices aus·pi·ces 1 n. Plural of auspex. auspices Noun, pl under the auspices of with the support and approval of [Latin auspicium augury from birds] Noun of Americas' SAP User Group (ASUG ASUG America's SAP Users' Group ASUG Australian Shipping User Group ). ASUG members provided necessary tax expertise, but no coding. DART helps R/3 users meet Rev. Proc. 98-25's requirements and is provided at no additional cost. The R/3 user community was advised that DART's sample data extraction Data extraction is the act or process of retrieving (binary) data out of (usually unstructured or badly structured) data sources for further data processing or data storage (data migration). was not meant to include every data type a taxpayer might need to comply with Rev. Proc. 98-25. However, DART's utilities allow the extraction to be extended to include whatever R/3 data an individual taxpayer needs. The knowledge to implement "customer-specific customization" referred to above is available from SAP-sponsored classroom instruction or consultants. For more information, see www.sapinsideronline.com/searchspi/search.htm?page=article&key=20994. |
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